2. 2012 Exit Level Retest TAKS General Information Test Security & Confidentiality Administration Instructions

3. REMINDER: REMINDER: In no way does this training exempt testing personnel from reading the appropriate Test Administrator Manuals TAKS (Accommodated) TAK TAKS -M TAKS-Alt LAT TELPAS MANUALSMANUALS

5. All test plans are due to the District Testing Coordinator two weeks prior to the administration. –First test plan due no later than Oct. 4 Sample campus test plan can be found on assessment link.

6. Exit Level Retest ELA Math Science Social StudiesELAMathScience ELAMathScience ELAMathScience March 1 March 2 March 3 March 4 April 26 April 27 April 28 April 29 July 11 July 12 July 13 July 14 October 18 October 19 October 20 October 21 “if at first you don’t succeed, try, try again...”

7. 2011 DAEP Freeze Dates 2011 October Exit Level Retest (High School Students ONLY) Wednesday, October 12 th is the last day for DAEP placement *Exceptions made with Superintendent Approval only.

8. What Now?

9. Texas Assessment Management Website PearsonAccess consolidates services previously provided by: –eMeasurement (online testing), –SchoolHouse (online Data Management), and –SchoolSuccess (TAKS-Alt) websites.

10. Texas Assessment Management System The new Assessment Management System will offer several improvements: –Both online and paper testing administrative tasks are incorporated into one interface. –A single login allows an authorized user access to the various assessment management tools –User roles can be designated to match the test administration roles, such as campus testing coordinator and online test administrator. –The process for uploading precode files has been streamlined, and new tools for managing the precode process have been added. –Functionality to set up test sessions, add students to test sessions, and maintain class rosters for online testing has been improved. –Online reporting capability has been improved and expanded.

11. Web-based Test Administrator Training Modules THIS TRAINING IS REQUIRED for any test administrator who has not previously participated in testing or completed the modules.THIS TRAINING IS REQUIRED for any test administrator who has not previously participated in testing or completed the modules. Use of training modules is NOT a substitute for the mandatory annual training in test security and test administration procedures, but supplements it. Modules include: –Active monitoring –Distribution of test materials –Proper handling of secure materials http://www.TexasAssessment.com/TAonlinetraining

12. CONTENT OF MODULES Module 1—Active Monitoring –Understanding expectations of active monitoring –Correctly implementing active monitoring –Differentiating between active monitoring and unauthorized viewing –Common errors made by students to look for during active monitoring –Identifying blank answer documents through active monitoring –Addressing students who turn in an answer document or scorable test booklet with responses left blank

13. CONTENT OF MODULES Module 2— Distribution of Test Materials –Common errors made when assigning or distributing tests to students –Preventing mistakes that occur while distributing materials to students –Strategies for preparing for a test administration –Implications of improper distribution of test materials

14. CONTENT OF MODULES Module 3—Proper Handling of Secure Materials –Understanding expectations for protecting the security and confidentiality of secure materials –Common errors made in handling of secure materials –Importance of following secure materials accounting procedures –Risks and consequences of not properly accounting for all materials

15. Security & Confidentiality Someone is always watching. Make sure you are following the letter(s) of the law... T E A Procedures for receipt of state testing materials: You MUST email dionne.loughman@visd.com within 24 – 48 hours of receiving and inventorying materials. All emails will be placed in a file for verification purposes.dionne.loughman@visd.com

16. Confidentiality Guidelines: Involves protecting the content of all test booklets and completed answer documents by complying with, but not being limited to, the following guidelines:Involves protecting the content of all test booklets and completed answer documents by complying with, but not being limited to, the following guidelines: –All testing personnel MUST be trained and sign an oath before handling secure test materials. –All tests MUST be administered in strict accordance with the instructions contained in the test administrator instructions. –No person may view, reveal, or discuss the content of a test or answer document. –No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or any other location. –No duplication of ANY secure test materials (test booklets, used answer documents, or student compositions).

17. Confidentiality Guidelines cont’d: –Each subject area in TAKS test booklet is sealed. Seal may only be broken when authorized by the instructions contained in the administration materials. –No person may answer verbally or nonverbally any question that relates to the content of a test before, during, or after a test administration. –No person may review or discuss the student responses during or after a test administration. –No person may change any response or instruct a student to do so.

18. Security Oaths For Test Administrators The oath has 2 parts (*3 parts for oral administrations) 1.The top part must be initialed and signed after training and before handling secure materials. 2.The bottom part must be signed after completion of the test administration. 3.*Test administrators who conduct an oral administration of an assessment are also required to complete the additional section on the test administrator oath.

19. IMPORTANT OATH GUIDELINES Test administrators must sign oath for As a “best practice” all testing personnel should sign an oath for each administration regardless of their role in test administration. Campus testing coordinators or principals who have assumed these roles at the beginning of the 2011-2012 school year must undergo training and sign an oath before handling secure field-test materials. Please keep all oaths for trained staff from each administration for at least five years. IMPORTANT OATH GUIDELINES Test administrators must sign oath for each administration. As a “best practice” all testing personnel should sign an oath for each administration regardless of their role in test administration. (excludes CTC’s and Principals) Campus testing coordinators or principals who have assumed these roles at the beginning of the 2011-2012 school year must undergo training and sign an oath before handling secure field-test materials. Please keep all oaths for trained staff from each administration for at least five years.

20. ARF Procedures MUST adhere to ALL guidelines as outlined in the 2011 Accommodations Manual Remember: Some accommodations that are acceptable for classroom instruction are NOT allowed as a testing accommodations unless approved through the ARF process. http://www.tea.state.tx.us/student.assessment/accommodations/#manual http://www.txetests.com/acc/ChooseDistrict.asp

21. CTC Oath without Bring signed oath without bottom portion filled out after first test administration. Be prepared to send a second copy with bottom portion signed after all 2011 test administrations are completed. Dionne Loughman DTC Oaths Flowers are always nice but signed oaths are a must.

22. Campus Principal Oath Make two copies of the Oath of Test Security & Confidentiality for Campus Principal After Security and Confidentiality Training, fill out top portion of both copies. Submit one copy with first administration returns. Complete bottom portion of 2 nd copy after 2011 October administration and submit with return items.

23. Testing Irregularities Improper Accounting of Secure MaterialsImproper Accounting of Secure Materials –Materials not turned in at end of day –Lost or misplaced completed answer documents, test booklets, or other secure materials. Individualized Education Program Implementation IssueIndividualized Education Program Implementation Issue –A student served by special education was not provided a prescribed accommodation. Eligibility ErrorEligibility Error –Eligible students were not tested.

24. Testing Irregularities Procedural ErrorsProcedural Errors –Unauthorized individual (student or untrained personnel) was permitted to transport secure test materials. –Test administrator failed to issue correct materials (charts, rulers, No.2 pencils) or students were provided non-allowable materials. –Testing personnel who were not properly trained were allowed to administer test or handle secure materials. –Test administrator failed to use the administrator manual or failed to read the test administration script verbatim as outlined in the manual. –Test administrator failed to remove or cover all instructional displays that might aid students by providing direct answers during testing.

25. Testing Irregularities Monitoring ErrorsMonitoring Errors –Test administrator left a room unmonitored when students or secure materials were present. –Secure materials were left unmonitored during a lunch break, a short break taken in the testing room, or restroom breaks –Testing personnel did not monitor students during break –Test administrator did not ensure that students worked independently during testing (ex: send/receive text messages from other students) –Test administrator did not verify that a student recorded his or her responses on the scorable document. –A student was allowed to remove secure materials from the testing area.

26. Potential Referral to Educator Certification and Standards Division Test personnel viewed a test before, during, or after an assessment. Testing personnel scored student results. Testing personnel discussed secure test content or student responses. Testing personnel made a copy of secure materials without permission from TEA. Testing personnel directly or indirectly assisted students with responses to test questions. Testing personnel tampered with student responses. Testing personnel revealed confidential student information.

27. Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate, either indefinitely or for a set term. Issuance of an inscribed or non-inscribed reprimand. Suspension of a Texas teacher certificate for a set term. Revocation or cancellation of a Texas teacher certificate without opportunity for reapplication for a set term or permanently.

28. Paraprofessionals Districts electing to use certified or noncertified paraprofessionals (e.g., teacher aides) during the administration of a state assessment must identify a certified, professional staff member who will be responsible for supervising these individuals. This includes any personnel who have access to secure test materials. If a violation of test security or confidentiality occurs under this circumstance, the supervising certified professional is subject to the penalties discussed in previous slides.

29. Campus monitoring forms can be located on VISD webpage under Assessment link: Campus Principal Campus Testing Coordinator Assigned Hallway/Restroom District Monitor

30. Reporting of Testing Irregularities 1.An incident report must be submitted via the Online Incident Reporting Process by the District Testing Coordinator. 2.Typed and signed statements must be collected from the individuals involved and submitted to TEA by the District Testing Coordinator. 3.For irregularities involving the loss of secure materials or incidents that can result in a referral to the Educator Certification and Standards Division, districts are required to submit a Corrective Action Plan

31. Statements from Responsible/ Involved Parties  Name, title, and role during testing  How the individual was responsible for or involved in the incident  Description of the incident from the individual’s perspective  Individual’s signature  Date the statement was generated

32. Corrective Action Plan If TEA requires the submission of a Corrective Action Plan, or if TEA determines a plan must be submitted based on an investigation, the following information (at a minimum) should be included in the plan:  A brief summary of the incident  A description of how the incident occurred  A description of why the incident occurred  Someone did not follow a procedure already in place  A procedure needs to be developed  A description of the specific procedure(s) that will be implemented to deter future occurrences of this type of incident  What is/are the specific procedures(s)?  Who will implement the procedure(s)?  How will the procedure(s) be implemented?  Name and role of person submitting the plan  Signature of superintendent or chief administrative officer acknowledging and approving this plan

33. Page 89 of DCCM

34. Campus Coordinator Checklist

35. Activity 1 Page 91-92 of DCCM READALLAPPROPRIATEMANUALS!!! Receive and review shipment of non-secure test materials. Order any additional non-secure materials from DTC Notify Dionne Loughman of receipt and inventory confirmation within 24-48 hours of materials delivery. dionne.loughman@visd.com

36. Activity 2 ATTEND TODAY’s TRAINING CHECK Review and sign campus coordinator security oath. Page 93-94 of DCCM

37. Activity 3 Page 95-97 of DCCM Help designate test administrators. Distribute General Test Administrator Manuals and Test Administration Directions. Distribute General Test Administrator Manuals and Test Administration Directions. Schedule and conduct training sessions for test administrators.

38. Activity 4 Page 98 of DCCM Arrange for testing rooms and organize test sessions. See REQUIRED Roster & Test Plan Template Remember SEATING CHARTS are required for each testing room

39. Activity 5 page 99-100 Receive shipment of secure test materials. Order any additional secure materials from DTC. Reminder: Notify Dionne Loughman of receipt and inventory confirmation within 24-48 hours of materials delivery.dionne.loughman@visd.com

40. Activity 6 page 101-106 of DCCM Receive pre-coded labels and answer documents. Supervise the verification of pre-coded materials. (use cognos report for verification)

41. Activity 7 page 107 Supervise the hand-gridding of scorable test booklets and blank answer documents.

42. Activity 8 page 109-112 Ensure the submission of appropriate scorable documents.

45. Activity 9 page 113-167 Coordinate preparation of scorable documents.

46. Test Security Supplement http://www.tea.state.tx.us/index3.aspx?id=3206&menu_id=793 Page 4

47. Activity 10 page 168-169 Distribute test materials to test administrators. iTrackTAKS procedures

48. Activity 11 page 173-185 Ensure proper testing procedures; answer questions and resolve problems

49. Activity 13 page 189-190 Direct the collection of materials from test administrators.

50. Activity 14 & 15 page 191-201 Return all scorable materials to DTC. Return all non-scorable materials to DTC.

51. Materials Return Activity 14 (page 191-199) It is very important that you follow the instructions in Activity 14 for sorting, packing, returning scorable materials. Step 1: Separate Scorable from Nonscorable Materials Scorable Materials: Used grade 4 – 10 and exit level answer documents Used grade 3 scorable test booklets Voided grades 4-10 and exit level answer documents Voided grade 3 scorable test booklets TAKS (Accommodated), Spanish-version TAKS, TAKS-M, and LAT test materials should be returned with the regular TAKS materials under TAKS identification sheets. TAKS-M and Grade 10 LAT ELA meterials each must be grouped and banded separately from other materials.

52. Step 2: Separate and Pack Voided Scorable Materials –All voided materials should be marked “VOID” in large, bold letters across the front. –For the side-by-side LAT accommodation, remember that the grade 3 scorable LAT test booklet that should not be scored must be voided and returned with the other voided materials. –Separate the voided materials into two stacks: Grade 3 scorable test booklets Grade 4-10 and exit level answer documents –For each stack, fill out one Voided Answer Document Identification Sheet

53. If either stack is too large for a single band, you may break it down and use multiple bands for the stack. It is important that you mark each band appropriately. (example “1 of 2” and “2 of 2”) Place your stacks of voided scorable materials at the bottom of your campus boxes. Use a separate box solely for voided scorable materials.

54. Step 3: Gather Materials by Class & Identify Properly

55. Proper Identification of Materials

56. Class Identification Sheet (by teacher or class)

57. Step 4: Assemble Classes

58. Secure the entire group (with Campus And Group Identification Sheet on top) with a gummed paper band. It as acceptable to tape or staple the gummed paper band to ensure that it fits snugly around each stack.

59. Activity 15 Do return these non-scorable materials:  Test booklets grouped by grade, including LAT test booklets, for grades 4-10 and exit level  Unused grade 3 scorable test booklets, including unused LAT scorable test booklets  LAT linguistic simplification guides  Braille and large-print materials  Dyslexia bundled accommodations proper-nouns lists, including photocopies  Unused or voided pre-code labels  Unused ID sheets  Unused answer documents  Typed or tape-recorded materials

60. Do NOT return these nonscorable materials:  Coordinator manuals  TAKS and TAKS-M General Test Administrator Manuals  TAKS and TAKS-M Test Administration Directions  LAT Test Administrator Manuals  Unused paper bands  Science rulers  Mathematics or science charts  Packing lists or assembly identification sheets  Locally developed LAT bilingual glossaries  Scratch paper or graph paper used as a testing accommodation (Must be destroyed after testing)  Approved/allowed supplemental aids

62. QUESTIONS?

63. Happy Testing! Don’t forget to leave your signed oath with me today Don’t forget to leave your signed oath with me today.