1. Collections Management Museums EMu 4.0 EMu 4.0.01 (And The Future!) Bernard Marshall Chief Technology Officer KE Software

2. Collections Management Museums EMu 4.0 Overview EMu 4.0.01 (24 July 2009) EMu 4.0.02 EMu 4.0.03

3. Collections Management Museums EMu 4.0 Statistics Module4.0.01 New module designed to hold calculated statistical values. Simple record design comprising:  User-defined hierarchical key  Value (floating point number)  Date and Date Range  Time and Time Range Pivot report used to interpret statistics stored.

4. Collections Management Museums EMu 4.0

5. Collections Management Museums EMu 4.0 Statistics Module4.0.01 Automated tasks populate values hourly, daily, weekly and monthly. System Administrators may add customised tasks. Statistical values may be added manually. Default statistics include:  Operation – Table – User (Daily, Weekly, Monthly)  Records – Table (Daily, Weekly)  Web – Operations (Daily, Weekly)  Logins – User (Monthly)  Sessions (Hourly)

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7. Collections Management Museums EMu 4.0 Common geo-referencing tab4.0.01 Common mapping co-ordinate fields across clients. Designed in conjunction with user base (NH-SIG). Implemented in Sites and Collection Events modules. Lat/Long conversion precision defined by user base (NH-SIG). Automatic centroid calculation. Common fields allows for easier data interchange.

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9. Collections Management Museums EMu 4.0 Record Recall4.0.01 Applies changes to recall a record to an earlier version. Auditing module used to “rewind” data. User left in “Edit” mode to cancel or apply changes. Batch facility allows multiple records to be recalled to a given date and time. New audit records created when recall applied. daRecall operational privilege required. Registry entry available to force fields to be “skipped”: User|user|Table|table|Recall Skip Columns|column;… Group|group|Table|table|Recall Skip Columns|column;… Group|Default|Table|table|Recall Skip Columns|column;…

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11. Collections Management Museums EMu 4.0

12. Collections Management Museums EMu 4.0 Create multiple copies of an existing record. XML template description:  Allows fields and text to be copied into other fields.  Prompts user to enter a value for a field.  Provides support for incrementing fields. XML: same format as used for Import and Report data. Starting IRN can be supplied to reserve a batch of numbers. Wizard used to guide user through creation process. Report produced detailing records created. Record Templates4.0.01

13. Collections Management Museums EMu 4.0 Record Templates4.0.01 Multiple templates can be created, with security used to limit user access. New operational privilege, daTemplates, required to create Record Templates. Useful for:  Creation of parts records from a parent record.  Creation of preparation records for a specimen record.  Reserving a block of IRNs or Registration Numbers.

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15. Collections Management Museums EMu 4.0

16. Collections Management Museums EMu 4.0 Groups module extended to include:  Task management  Multimedia attachments  Notes Administration fields added:  Description  Purpose  Status Tailored tabs and reports for Static, Query and Terms groups. Groups Module4.0.01

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18. Collections Management Museums EMu 4.0 XML Import pre-processing4.0.01 Extends Import tool to allow restructure of input XML. XSLT used to transform XML. Processed XML can be imported or saved in a file. Wizard used to walk through transformation process. XSLT file can be:  Local file  Pre-defined (stored on server) Input XML XSLTImport XML Save to file Import

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20. Collections Management Museums EMu 4.0

21. Collections Management Museums EMu 4.0 Common Taxonomy tabs4.0.01 Improved support for distinction between ICBN and ICZN. Four new nomenclature tabs:  Legitimacy - records legitimate / illegitimate names (ICBN)  Availability - records available / unavailable names (ICZN)  Validity - records valid / accepted name of a taxon (ICBN / ICZN) New tab displaying taxonomic hierarchy. Link to parent taxon.

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23. Collections Management Museums EMu 4.0 Hierarchy Tree View4.0.01 Show parent/child relationship as a tree view.

24. Collections Management Museums EMu 4.0 Copy Special4.0.01 Specify delimiter to use between rows in a table. Specify paragraph delimiter. Allows pasting into Excel without “□” character.

25. Collections Management Museums EMu 4.0 Image Display4.0.01 Extended to allow images for empty/non-empty fields: User|user|Table|table|Image Display|column|NULL|image;audio;hint Group|group|Table|table|Image Display|column|NULL|image;audio;hint Group|Default|Table|table|Image Display|column|NULL|image;audio;hint Use of NULL and NOT NULL value.

26. Collections Management Museums EMu 4.0 Image Resolution4.0.01 Allows image resolution (dpi) to be stored in generated images: System|Setting|Multimedia|Metadata|Set|Property|format|Resolution|x:y System|Setting|Multimedia|Metadata|Set|Property|format|Resolution Unit|unit Images can be displayed using Crystal Reports Picture Object. Specify the percentage image quality retained for derived images with lossy formats. Default of 100% implies no loss of quality. Quality value specified in Resolutions Registry entry. Image Quality4.0.01

27. Collections Management Museums EMu 4.0 System Identification4.0.01 User name and service added to Status bar. Useful when running multiple services (e.g. test vs live). Exact match Lookup List4.0.01 Data entered must match Lookup List entry exactly: User|user|Table|table|Lookup Exact|column|true Group|group|Table|table|Lookup Exact|column|true Group|Default|Table|table|Lookup Exact|column|true

28. Collections Management Museums EMu 4.0 Font Selection4.0.01 User can select font used within EMu. Full support for “Big Fonts”.

29. Collections Management Museums EMu 4.0 Multimedia components upgrade4.0.01 Upgrade of audio/video components complete. Full support for Microsoft DirectShow filters (avi, mp3, mpeg, wmv, etc.). Crystal upgrade4.0.01 Crystal Report viewer upgraded to Version XI Release 2. Support for English, French, German, Italian, Spanish and Swedish.

30. Collections Management Museums EMu 4.0 System Tuning4.0.01 Range indexes tuned monthly:  Data examined to provide optimal range searching. Search indexes tuned weekly:  Indexing information kept on a per record basis.  Information used to generate a configuration based on the actual data distribution rather than an “averaged” distribution.  Results in smaller indexes without loss of speed.

31. Collections Management Museums EMu 4.0 EMu 4.0.02 Append values to lists when using Import tool:  Support for XML and CSV updates. New References tab for Conservation module:  Discussion on EMuUsers.org. Support for right to left languages (e.g. Arabic).

32. Collections Management Museums EMu 4.0 EMu 4.0.03 Modifying metadata in images:  Support for EXIF, IPTC and XMP. Drag and drop multiple documents. Drag and drop zone to add to Multimedia Repository. Multimedia web service.