APA STYLE FOR STUDENTS Valdosta State University

APA STYLE FOR STUDENTS Valdosta State University
Katharine S. Adams & John H. Hummel Dept. of Psychology and Counseling Valdosta State University

Instructions View the materials presented on each slide and answer the checkpoint questions. Navigate through the tutorial by using the mouse to click on the center of the icons: Arrow buttons allow you to move forward and back through the slides. Home button takes you to the main menu. From there, you may use the hyperlinks to go directly to one of the three topical areas. Yes and No buttons are used to select the checkpoint answer choices. Review button takes you to the materials in need of further review after a question is answered incorrectly. Press ESC on your keyboard to exit the tutorial at any time. YES NO REVIEW

Introduction In this tutorial, you will learn how to make term papers conform to the writing conventions of the 6th edition of the American Psychological Association’s style manual.

Main Menu There are three main areas addressed in the tutorial:
Typing & organization In-text citations Constructing references You may click on one of the hyperlinks to go directly to the topic of your choice.

TYPING REQUIREMENTS & ORGANIZATION
The first TWO pages of APA style manuscripts are dedicated. Page one is ALWAYS the title page Page two is the manuscript’s abstract

Checkpoint Select YES or NO:
Are pages one and two of the manuscript the title page and then the abstract respectively? YES NO

You are incorrect. Please REVIEW the previous information.
Incorrect Answer You are incorrect. Please REVIEW the previous information. REVIEW

You are correct. Proceed to the next slide.
Correct Answer You are correct. Proceed to the next slide.

THE TITLE PAGE Pagination starts on the title page
Running head is left justified on the last line of type in the header. Abbreviated title, ALL CAPS, 50 characters of less (includes spaces) The page number (e.g., 1) is right justified on the same line in the header as the running head, about .5” down from the top of the page.

Sample Title Page Running head: APA STYLE, 6th EDITION 1 Using the 6th Edition of the APA manual: A Guide for Students John H. Hummel, Mark A. Whatley, David M. Monetti, Deborah S. Briihl, and Katharine S. Adams Valdosta State University

The Title Page Continued
Center the title of the manuscript top-to-bottom & left-right in the top half of the page Capitalize the first letter of each word except articles, conjunctions, and prepositions The title should not be more than 12 words Title = 12 word SUMMARY of the paper

The Title Page Continued
Follow the title (new line) with the name (first, middle initial, last) of each author and their affiliation (or City & State if no professional affiliation). Do not use titles (Ms., Dr., etc.). The order of the listing of each author’s name denotes that person’s relative contribution to the manuscript (i.e., the first or primary author did more of the work than the others). If authors have different affiliations, list their names and affiliations on separate lines

Does the type and organization of the title page include left justification of the running head, the page number right justified, and the title centered in all caps? YES NO

Abstract Center the word Abstract on the 1st line of the second page of the manuscript A single, blocked (i.e., no indentation) paragraph that summarizes the content. Number of words varies by journal, but is usually between words. AVOID QUOTES & CITATIONS

Sample Abstract Abstract
APA STYLE, 6th EDITION Abstract As consumers of research information and authors of technical reports, students should acquire familiarity with APA report writing style. Among the ways to foster technical writing skills, handouts which summarize and illustrate style and format parameters can be provided. This article presents a handout designed for students whose written assignments must adhere to the sixth edition of the Publication Manual of the American Psychological Association (2010). Listed are guidelines and examples for organization and writing style, typing, citing within text, and referencing resources.

Is the length of the abstract typically one paragraph that summarizes the content of the paper? YES NO

MANUSCRIPT HEADINGS Content sections of the paper use hierarchical headings. They should be brief & descriptive Headings are like an outline of the paper’s major sections. They should be short a description of the section’s content, in (levels 1-4) bold type.

MANUSCRIPT HEADINGS Level One Level Two
Most APA style papers written by students will use only levels 1-3. Level One Level Two Level three. In this section we NOTE: The Title (pages 1 and 3), Abstract (page 2), and References of the paper are not bolded because they are not considered content sections. 1 – Centered 2- Left justified 3 – indented

Should the font of hierarchical headings 1-3 be bold? YES NO

Parts of a Technical Manuscript
Your paper’s content starts on page 3 On the first line, center your manuscript’s title with each word except articles and conjunctions capitalized. Don’t use the term Introduction as a heading Your title is the first line of the paper’s content.

Parts of a Technical Manuscript
The paper’s topic is introduced by presenting a review of related research, the study’s rationale, necessary hypotheses, and often how the paper is organized.

Parts of a Technical Paper
The remaining sections of manuscripts reporting data are, in order: Method With level 2 and 3 subheadings for Participants*, Materials, & Procedures Results Discussion References *Humans are usually referred to as participants but may also be called subjects; animals are always subjects.

Should the sections of manuscripts reporting data be labeled in the following order? - Introduction - Method - Results - Discussion - References YES NO

Parts of a Technical Paper
Other types of reports use different heading labels to identify each section’s content.

Sample Headings for a Data-based Research Report
The Manuscript’s Complete Title (Level 1) [the title is on pg. 1 and pg. 3] Method (L 1) Participants (L 2) Materials (L 2) Behavioral indicators. (L 3) xxxxx Standardized instruments. (L 3) xxxx Procedures (L 2) Results (L 1) Discussion (L 1) References (L 1)

Sample Headings for a Paper Not Reporting Data
Diagraming Operant Processes: An Alternative System (L 1) Entry Level Requirements (L 2) Nomenclature and Diagrams (L 2) Possible variations. (L 3) xxxxx Discussion (L 1) References (L 1)

TYPING POINTS Proper English is assumed
Single space after commas, colons, semi-colons Double space after end punctuation (i.e., period, question mark, and exclamation point)

Is it correct APA style to single space after commas, colons, semi-colons, and after end punctuation? YES NO

TYPING POINTS 1” margins on all side of the page
Use Times New Roman typeface, 12 pt. font Text is left justified on the page

Are APA style papers formatted so that there are 1” margins on all sides and the font is left justified 12 pt Times New Roman? YES NO

TYPING POINTS All pages should be numbered and have the same Running head (in the manuscript’s header, left justified without the label Running head)

Should pages be numbered and include a Running head? YES NO

TYPING POINTS ALL lines of text are DOUBLE SPACED
Use only DOUBLE SPACING No single or 1 ½ spacing between lines See pg. 229 of the Manual for exceptions (triple or double-double spacing)

Should all lines of the text should be single spaced? YES NO

TYPING POINTS Indent all paragraphs consistently ½”
use the default tab on the WP program for indenting paragraphs, etc.

Should paragraphs be indented ½” by using the tab key on the WP program? YES NO

TYPING POINTS Do not mechanically emphasize words:
Do not use all CAPITALIZATIONS Do not use bold except for level 1-4 headings Do not underline

When writing in APA style, should you use all capitalizations, bold, and underline? YES NO

TYPING POINTS Do not mechanically emphasize words:
Avoid using double (“) or single (‘) quote marks The 1st time you introduce a new term/phrase (or when using a term differently than it’s used normally) you can italicize it when originally introduced in the manuscript. For other occasions where italics are acceptable, see section 4.21 of the Manual.

Is it appropriate to italicize the first time you introduce a new term/phrase and when using a term differently than it is used normally? YES NO

TYPING POINTS APA style uses the Oxford comma (a comma precedes the conjunction) for in-text listing. for example, Jill, Jane, and Ginny. If you label items in a list, use parentheses with lowercase letters. for example, three areas will be covered in this program: (a) typing, (b) citations, and (c) references.

Are these examples written in correct APA style? - Jill, Jane and Ginny participated in the program. - The three areas covered in this program: 1) typing, 2) citations, and 3) references. YES NO

TYPING POINTS Single space (using the space bar) after commas, colons, and semicolons. Double space after end punctuation (i.e., exclamation point, question mark, and periods). No orphans (i.e., a single line of text) at the bottom or top of pages.

Does APA style specify that a single space be used after commas, colons, semicolons, but double spaces should be used after all punctuation (i.e., exclamation point, question mark, and periods)? YES NO

IN-TEXT CITATIONS Citations are done in text (no footnotes)
Citations are required when you: paraphrase information from a source, or directly quote from another source Using ideas or actual words from a source without a citation is PLAGIARISM.

It is plagiarism if you use exact words from a source without in text citations, but is it considered plagiarism if one paraphrases or uses ideas from a source without in-text citations? YES NO

CITATIONS Cite sources as soon as you can in each paragraph (don’t wait until the end) If you cite a source in a paragraph parenthetically (i.e., name, date), later citations to that source in the same paragraph require the date of the source. If you cite the author(s) in text with the date given parenthetically, later citations to that source (in the same paragraph) do not require that you provide the date parenthetically.

Should you wait until the end of the paragraph to cite a source? YES NO

CITATIONS You must re-cite sources in each new paragraph.
Once you cite a source, the reader assumes everything that follows the citation (in that paragraph) is attributable to that source or YOU. Your writing should indicate to the reader when you are reacting to the info from the source. Example: This is important to the present study because…

After you cite the source within a paragraph, is it important to distinguish the source’s information from your own ideas or reactions to the source’s information? YES NO

CITATIONS Citations should give the last name of the author(s) [no first names or initials] and a year (copyright, date presented at a conference, etc.) Never change the ordering of the names in one of your sources Dates are normally cited in parentheses instead of in plain text. Ex.: (1993) vs. 1993

Checkpoint Select YES or NO: Are these correct examples of citations? In Text Citation: Research by Adams and Proctor (2010) suggested a significant difference between students with and without disabilities. Parenthetical Citation: (Adams & Proctor, 2010) YES NO

AUTHOR CITATIONS Sources with MORE than 5 authors, require, in the first citation, you to give the primary (i.e., the 1st’s) author’s last name followed by et al. (which substitutes for the others’ names) followed by the (date) (i.e., if 6 or more authors use the primary author’s surname and et al. for all citations).

AUTHOR CITATIONS EXAMPLES
Example for 6 or more authors: In their provocative paper, Smith et al. (2005) point out that... OR The authors (Smith et al., 2005) point out that...

In the first citation of a source with MORE than 5 authors, do you use the primary author’s last name followed by et al. and the date? YES NO

AUTHOR CITATIONS If a source has 3-5 authors, list their surnames in the 1st citation. Thereafter, use the primary author’s last name and et al. (date)

Example for 3-5 authors: First Citation Hummel, Kaeck, Whatley, & Monetti, (2004). found that... OR It was found that...(Hummel, Kaeck, Whatley, & Monetti, 2004).

Example for 3-5 authors: Later Citation Hummel et al. (1994) found that... OR It was found that...(Hummel et al., 1994).

If a source has 3-5 authors, should you list their surnames in all citations? YES NO

AUTHOR CITATIONS If the source has 2 authors, list both authors’ names in each citation.

If a source has 2 authors, should you list both surnames in each citation? YES NO

AUTHOR CITATIONS When connecting authors in an in-text citation, connect the last name with the others with the conjunction “and”. If the entire citation is given parenthetically, connect the names using an ampersand (&)

Checkpoint Select YES or NO: Are these correct examples of citations? In Text Citation: Research by Adams and Proctor (2010) suggested a significant difference between students with and without disabilities. Parenthetical Citation: (Adams & Proctor, 2010) YES NO

MULTIPLE SOURCES IN A SINGLE CITATION
If several different sources all support a point made in a paper, you should list all of them in the parenthetical citation. In the citation, order the sources alphabetically according to the surnames of the primary authors. Connect each source using semicolons. Example: The use of medication such as Ritalin is becoming increasingly common (Barr, 1983; James & Allen, 1991; Smith et al., 1989).

Checkpoint Select YES or NO: Is this a correct citation of multiple sources that all support a main point? The use of medication such as Ritalin is becoming increasingly common (James & Allen, 1991, Smith et al., 1989, Barr, 1983). YES NO

PAGE NUMBER CITATIONS Citations for paraphrasing do not require that you give page numbers, but it is encouraged that one do so (and some journals require it). Quoted work must specify the page(s) (e.g., p. 12; pp ) in the source where the quote originated. the page number(s), in parentheses, ALWAYS follows the quotation.

PARAPHRASING EXAMPLES
Hummel and Huitt (1994) state that less than 20% of the assessments used in education require critical thinking. OR Less than 20% of the assessments used in education require critical thinking (Hummel & Huitt, 1994, p. 12).

Quoted and closely paraphrased work should specify the page number where the work originated? YES NO

If you MUST, see section 6.17, p. 178 of the Manual
QUOTING RULES THE 5-WORD RULE Verbatim accuracy Avoid quoting (a) parts of a sentence and (b) taking information out of its context (also applies to paraphrasing) Avoid quoting work that cites or quotes other sources If you MUST, see section 6.17, p. 178 of the Manual

SHORT QUOTATIONS Short quotes (i.e., < 40 words) are done in text.
Start and end the quote with “”marks. The page number(s) for a short quote always follows the quote and is given parenthetically. The citation may also contain the author and date. In a short quote, the end punctuation follows the parenthetical citation.

SHORT QUOTE EXAMPLES Assessment practices need improvement. Hummel and Huitt (1994) state that, “over 80% of the test items examined did not require critical thinking” (p. 4). OR Assessment practices need improvement because, “over 80% of the test items examined did not require critical thinking” (Hummel & Huitt, 1994, p. 4).

Are short quotes done in text using quotation marks followed by the page number in parenthesis and then the punctuation? YES NO

LONG QUOTATIONS Long quotes (> 39 words) do not use quotation marks. Instead, they are uniformly indented 5-7 spaces on just the left margin. Use the end punctuation of the long quote. Follow the quote’s end punctuation with a parenthetical citation giving the page(s). No punctuation follows the citation. Use the tab key or re-set the top and bottom triangles on the ruler bar half-way to 1

LONG QUOTE EXAMPLE Hummel et al. (1994) expected criticisms on how they used the term negative reinforcer: We stand by our use of the term for two reasons. First, negative reinforcer has been used this way previously in our field. Second, negative reinforcer is more complementary to our proposed system’s other terms and symbols than either punisher or aversive stimulus. (p. 5) While the symbol for negative reinforcer fits their diagraming system, . . . **Had the introduction not given the authors and date, this information would also be in the parenthetical citation.

Are long quotes indented 5-7 spaces without quotation marks followed by the page number in parenthesis and then the punctuation? YES NO

REFERENCES References are always begun on a new page.
The word References (level 1 but no bold) should be centered at the top of the page. Reference all (and only) works cited in the manuscript.

Do references begin on a new page with the word References centered at the top of the page? YES NO

REFERENCES The list of references should be alphabetized using the surname of the primary author. If there are more than 6 authors, list the 1st seven names followed by 3 ellipsis points then the last author’s surname and initials.

If one reference was by Smith and Jones (1999), and another was by Kennedy and Johnson (2007), is Smith and Jones (1999) referenced first on the page? YES NO

REFERENCES The 1st line of each reference is flush with the left margin; remaining lines of the reference are indented. See the next 2 slides to adjust Word rulers to do so automatically.

Is the first line of each reference intended and the remaining lines flush with the left margin? YES NO

REFERENCES There are at least 77 different types of references in APA style. This program will cover 4 of the most commonly used by students: Books, journal articles, conference presentations, and electronic media. For other types of references, see pp , chapter 7, of the Manual.

BOOK REFERENCES The generic form for a book reference is:
Surname, 1st and middle initials of authors*. (copyright date). Title of book (ed.). City, ST: Publisher. Example: Tuckman, B. W., & Monetti, D. M. (2010). Educational psychology. Boston, MA: Wadsworth Centage Learning. *List all names if 7 or fewer; if more than 7 authors, list the first 6 followed by …and the last author’s surname and initials.

Checkpoint Tuckman, B. W., & Monetti, D. M. (2010). Educational psychology. Wadsworth Centage Learning: Boston, MA. Select YES or NO: Is the above a correct APA reference for the following book? Title: Educational Psychology Authors: David M. Monetti, Ph.D. and B. W. Tuckman Copyrighted in 2010 by Wadsworth Centage Learning, Boston Massachusetts YES NO

BOOK REFERENCES Chapter in an edited book:
Surnames and initials of authors. (copyright). Title of chapter. Editors’ names with initials before surnames (Eds.), Title of book. City, ST: Publisher. Example: Huitt, W. G., Monetti, D. M., & Hummel, J. H. (2009). Designing direct instruction. In C. Reigeluth & A. Carr-Chellman (Eds.), Instructional-design theories and models: Volume III, building a common knowledgebase (pp ). Mahwah, NJ: Lawrence Erlbaum.

Huitt, W. G., Monetti, D. M., & Hummel, J. H. (2009). Designing direct instruction. In C. Reigeluth & A. Carr-Chellman (Eds.), Instructional-design theories and models: Volume III, building a common knowledgebase (pp ). Mahwah, NJ: Lawrence Erlbaum. Select YES or NO: Is the above a correct APA reference for the following chapter? Authors: Huitt, W. G., Monetti, D. M., & Hummel, J. H. (2009). Chapter Title: Designing direct instruction. Editors: C. Reigeluth & A. Carr-Chellman (Eds.) Book Title: Instructional-design theories and models: Volume III, building a common knowledgebase (pp ). Publisher: Lawrence Erlbaum, Mahwah, NJ YES NO

JOURNAL REFERENCES The generic form for journal articles is:
Surname, Initials. (publication date). Title of article. Name of Journal, volume # (issue # if needed), xx-xx (inclusive range of pages). Example: Barrett, B. H., Beck, R., Binder, C., Cook, D. A., Engelmann, S, Greer, R. D., Watkins, C. L. (1991). The right to effective education. The Behavior Analyst, 14,

JOURNAL REFERENCES Only provide an issue # (in parentheses, next to the vol. # but not italicized) if each issue starts with page 1. If a source has 7 or fewer authors, list all seven in its reference. If the work has more than 7 authors list the names of the first 6, then use 3 ellipsis points and the last author’s name and initials. Example: Barrett, B. H., Beck, R., Binder, C., Cook, D. A., Engelmann, S, Greer, R. D., Watkins, C. L. (1991). The right to effective education. The Behavior Analyst, 14,

JOURNAL REFERENCES If one uses an article downloaded from the Internet, reference the article as you would any journal article. After the final period, add Retrieved from with the article’s URL (do not use a period after the URL). Example: Reffel, J. A., Monetti, D. M., & Hummel, J. H. (2004). The impact of interactive computer-based cases on motivation and achievement. Georgia Educational Research Journal, 1 (1), Retrieved from

JOURNAL REFERENCES If you download an article in pdf format, its reference is done like a regular journal reference (i.e., you do NOT need a “retrieved” statement)

JOURNAL REFERENCES If an article is retrieved from the Internet and has a Digital Object Identifier (DOI), the DOI # is used INSTEAD of the article’s URL. Example: Briihl, D. S., & Wasieleski, D. T. (2004). A survey of master's-level psychology programs: Admissions criteria and program policies. Teaching of Psychology, 31, doi: /s top3104_5

Checkpoint Figarola, P. M., Gunter, P. L., Reffel, J. M., Worth, S. R., Hummel, J. H., & Gerber, B. (2008). Effects of students graphing their performance data on calculations of math facts. Behavior Analysis and Practice, 1(2), Select YES or NO: Is the above a correct APA reference for the following article? Title: “Effects of students graphing their performance data on calculations of math facts” Authors: P. M. Figarola, Philip L. Gunter, Julie M. Reffel, Susan R. Worth, John Howard Hummel, and Brian Gerber Published in 2008 in volume 1, issue two (pages 36-41) of Behavior Analysis and Practice YES NO

CONFERENCE PAPER REFERENCE
The generic form for a conference paper or poster is: Surname, Initials. (year, month). Title of paper. Sentence describing the conference and the City, ST where it was held.

CONFERENCE PAPER EXAMPLE
Example: Hummel, J. H., Monetti, D. M., & Huitt, W. G. (2007, October). Improving instruction using task analyses. A paper presented at the annual meeting of the Georgia Educational Research Association, Savannah. Notice that no state abbreviation was given because it is understood.

Checkpoint Monetti, D. M., & Hummel, J. H. (2001, November). The Midas touch: Transforming lesson plans using the direct instruction model. A paper presented at the annual meeting of the Georgia Educational Research Association, Clayton State College and University, Morrow, GA. Select YES or NO: Is the above a correct APA reference for the following convention paper? Title: The Midas touch: Transforming lesson plans using the Direct Instruction Model Authors: David M. Monetti and John H. Hummel Presented in November of 2001, Georgia Educational Research Association’s meeting at Clayton State College and University in Morrow, GA. YES NO

INTERNET SOURCES Set the reference up like an on-line source and provide a URL (Uniform Resource Locator) address in the Available section when using information from sites on the World Wide Web (Internet). Example: Hummel, J. H., Huitt, W. G., & Kaeck, D. J. (1995, June). Research, validity, and reliability. Retrieved from

Internet Resource for APA Style
APA has a website devoted to the 6th edition of the manual. Consumers are encouraged to use the site for additional information.

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APA STYLE FOR STUDENTS Valdosta State University

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