1. Assistance During An Emergency- Building & Safety Coordinator Friday December 5, 2008 Lt. Ron Swartz- UAA Emergency Manager Trig Trigiano- Director EHS/RM

2. Emergency Management Cycle 1. Awareness & training 2. Mitigation 3. Practice 4. Respond according to training 5. Review & adjust training

3. 1. Awareness & Training Workshops and bulletins on: – Identifying safety & security issues – Communicating with building occupants – Lock down/shelter in place – Evacuations – Bomb threats – Incident Command System & EOC

4. 2. Mitigation Facilitate employee training opportunities (HRS, UPD, SkillSoft, etc) Maintain postings related to emergency procedures Periodic walk-through – Fire extinguishers – Vandalism (criminal milieu) – Lighting

5. Mitigation- continued Develop system of disseminating vital information to all occupants Facilitate Building Emergency Plans (Purdue): SECTION I: PLAN DEVELOPMENT SECTION II: YOUR BUILDING EMERGENCY PLAN 1. INTRODUCTION 2. RESPONSIBILITIES 3. BEP REQUIREMENTS 4. TRAINING SLIDE PRESENTATION TEMPLATE

6. SECTION III: BUILDING INFORMATION 1. BUILDING DEPUTY/ALTERNATE BUILDING DEPUTY 2. BUILDING DESCRIPTION 3. BUILDING DEPARTMENTS 4. BUILDING SAFETY COMMITTEE 5. BUILDING CRITICAL OPERATIONS 6. BUILDING ALARM (s) 7. BUILDING SERVICES & BUILDING MAINTENANCE

7. SECTION IV: NOTIFICATION PROCEDURES 1. EMERGENCY NOTIFICATION PROCEDURES 2. NON-EMERGENCY NOTIFICATION PROCEDURES 3. PURDUE ALERT SECTION V: EMERGENCY PROCEDURES SECTION VI: EVACUATION 1. EVACUATION POLICY 2. GENERAL EVACUATION PROCEDURES 3. BUILDING SPECIFIC EVACUATION PROCEDURES 4. EMERGENCY ASSEMBLY AREA LOCATION 5. EVACUATION GUIDELINES FOR PEOPLE WITH DISABILITIES

8. SECTION VII: SHELTER IN PLACE 1. TYPES 2. WHEN TO SHELTER IN PLACE 3. PROCEDURES 4.BUILDING SPECIFIC SHELTER PROCEDURES AND LOCATIONS http://www.purdue.edu/rem/safety/bep.htm

9. Mitigation- continued Gather supplies for Safe Rooms, Shelter-In- Place Practice the plan – Tabletop exercise – Building drill – On-line exercise

10. 3. Respond According to Training When an alarm sounds, assist with evacuation Ensure that all departments proceed to their Emergency Assembly Area (EAA) Help keep patrons from entering until “all clear” is issued by uniformed authorities Liaison with police & fire responders

12. Respond According to Training- cont’d Bomb threats may require evacuation without the use of horns & bells – Use normal building emergency notification procedure to get the word out – Designate a representative to assist police in sweeping the area of concern – Use deputies, CTOs, UPD Auxiliary, SSP Officers to keep patrons from entering until an “all clear” has been issued by authorities

13. Respond According to Training- cont’d When ordered to lock-down the facility Use deputies to quickly lock all perimeter doors Do not let anyone in Ensure that no patrons let anyone in Notify police if there is a breach or attempted breach of security Advise the use of Safe Rooms, if equipped Wait to open the building until officials advise to do so

14. Respond According to Training- cont’d When ordered to shelter in place: – Lock all doors to the shelter area – Seal gaps with wide tape to keep exterior air from entering – Turn off HVAC system, or remind F&CS to do so – Seal off air vents and drain openings – Gather in an area with a battery-operated radio – Wait for official instructions

15. If a shooting is taking place...... and you can get out, get out fast. Trust your instincts. Don’t wait for others to validate your decision. Leave your belongings behind.

16. Active Shooter Active Shooter Considerations  If evacuating, have the students move toward the police while keeping their hands on top of their head.  Move well away from the building and find a safe location (could be a predetermined meeting place off site).  Avoid school parking lots.

17.  If they do start shooting people, you need to make a choice (at this point it is your choice) stay still and hope they don’t shoot you or run for an exit while zig-zagging.  You may consider attacking the shooter. This is very dangerous, but certainly no more than doing nothing and dying in place. Active Shooter continued Active Shooter Considerations continued

18. Active Shooter Active Shooter Considerations  If you are in a room or office, stay there and secure the door.  If the door has a window, cover it if you can.  Consider getting students out through the windows as calmly and as quietly as possible.

19. Expectations During a Police Engagement  The police will engage anyone who is armed or moves in what may be perceived as a threat.  The police will be moving rapidly to locate, identify and engage the suspects.  The police cannot and will not stay with you or assist injured victims or injured officers until the threat of continued danger is neutralized.

20. Expectations During A Police Rescue  When you are directed to get up, place your hands on your head and do exactly what you are told. Remember, you will still be treated as a suspect until you are evaluated and checked out.  Officers, when ready, will escort you from the building.

21. Active Shooter Incident Dynamics Actions of Victims: Actions of Victims:  Fight or Flight  Those who choose to fight may not be prepared for a surprise attack,  Those who freeze in fear may be attacked; playing dead is a gamble,  Those who flee increase their odds of survival; identified safe havens within the area evacuation out of the vicinity

22. Respond According to Training- cont’d Liaison with Emergency Operations Center (EOC) – Both UAA and the municipality may open an EOC – Be ready to give information & updates to EOC staffers – Subject Matter Experts may be called to the EOC to assist in response, plans, continuity of operations, and recovery

24. From the UAA Emergency Operations Plan “Relaying Building Information to the EOC: The Building Managers act as the ‘eyes and ears’ of the EOC, providing accurate up-to-date information about emergency incidents. Managers should provide information concerning injuries, damage, evacuation, and resources to the EOC by telephone or currier. The Operations Section will also receive emergency information directly from emergency personnel in the field. Together, this information provides the basis for initiating the emergency response and mutual aid support.”

25. Contacting the UAA EOC University Police Dispatch 786.4911 Management & PIO……..786-7783 Operations & Planning….786-7784 Logistics & Finance/Admin….786-7785

26. Review and Adjust Training Document the results of drills, exercises, and actual response to incidents Assess the need for changes: – Building manager meeting – Consult EHS/RM – Consult UAA Emergency Manager – Campus Safety Committee

27. You’re Not Alone! Trig Trigiano – 786.1351 – ULB 110P Mike Halko – 786.1386 Ron Swartz – Office 786.1149 – Mobile 382.1490 – BOB 206E ENVIRONMENTAL HEALTH & SAFETY AND RISK MANAGEMENT SUPPORT