1. DeSSA Accessibility Guidelines Online Training, 2014-2015 Students with Disabilities Helen Dennis – Office of Assessment Sarah Celestin – Exceptional Children (Special Education) Terry Richard – Exceptional Children (ELL/Migrant) October 2014 1

2. Purpose of the Accessibility Guidelines Training Session Become familiar with: Smarter Accommodations and Supports DCAS Accommodations DCAS ALT 1 Accommodations Differences/similarities between DCAS/Smarter Accommodations Policies, expectations, and timelines related to assessment accommodations and supports Forms and Databases 2

3. DeSSA Accessibility Guidelines This document provides guidelines for making decisions about the inclusion in assessments of students with disabilities (SWD), English language learners (ELL), students who are classified as both (SWD/ELL); “General Ed Students With Supports,” (students not identified as SWD or ELL that may be provided supports during assessments) 3

4. What is DeSSA? Delaware System of Student Assessments Includes Smarter, DCAS, DCAS ALT 1, SAT/PSAT, ACCESS/ALT ACCESS, NAEP 4

5. Assessments Covered by Guidelines Smarter (ELA/Math) – Accommodations and Supports DCAS (Science/Social) – Accommodations High School End-of-Course (Math/History) – Accommodations DCAS ALT-1 (ELA/Math/Science/Social) – Accommodations ACCESS & ACCESS ALT (English Language Acquisition) – Accommodations 5

6. Different tests, different purpose, different accommodations DeSSA covers a variety of tests with a variety of purposes: DCAS/Smarter – measures content knowledge/skills based on standards DCAS—ALT 1– measures content knowledge/skills based on extended standards ACCESS, ACCESS ALT – measure language proficiency SAT/PSAT – measure college readiness Accommodations may change based on the purposes and the constructs of the tests. 6

7. Smarter Content Areas: – ELA: Items measuring reading, listening, writing, research – Mathematics Accommodations and Supports for SWDs Supports for ELLs and Gen Ed students receiving supports Universal tools for all 7

8. Smarter 8

9. What are Smarter “Designated Supports?” Another name for an accessibility feature of the test that is available to selected groups – Available to more student-types than Smarter Accommodations ELL, SWD, 504, Gen Ed – Might be called accommodations on another test (i.e. DCAS) – Might be called universal tools on another test – Include ELL related features 9

10. What are Universal Tools? Accessibility feature available to all students – No need to select prior to test – Student selects independently/spontaneously during the test Smarter Balanced Module on Embedded Universal Tools and Online Features : – Narrated module: https://docs.google.com/file/d/0B9nrTDov_T0zaTUtLXhrY nRLZWs/edit?pli=1 https://docs.google.com/file/d/0B9nrTDov_T0zaTUtLXhrY nRLZWs/edit?pli=1 – Non-narrated module: https://docs.google.com/file/d/0B9nrTDov_T0zcXAxQWs5 T29iZms/edit?pli=1 https://docs.google.com/file/d/0B9nrTDov_T0zcXAxQWs5 T29iZms/edit?pli=1 10

11. Embedded vs. Non Embedded Replaces the terminology “Functional vs. Non- Functional” Embedded*: delivered online via the browser Non-Embedded: provided in the classroom by staff *except “print on demand” – called non embedded in Smarter. 11

12. 12 Smarter – DCAS Crosswalk http://www.doe.k12.de.us/assessment/files/Accoms_Crosswalk_DCAS- SBAC.pdf

13. DCAS Science and Social Studies only Same policy as previous years – Accommodations only – Formally identified students only ELL (English language learners) SWD (students with disabilities) Universal design features for all 13

14. DCAS ALT-1 Alternate test for students with significant cognitive disabilities Reading, Math, Science, Social Studies Participation Guidelines – Increasing number of ELLs documented with significant cognitive disabilities 2014-15: For the first time, DOE will track some accommodations in the Assessment Accommodations Database Test Characteristics Profile 14

15. Decision Trees See the decision trees on pages 25, 32, and 37 of the guidelines. – Decision tree for SWDs – Decision tree for ELLs – General Ed with Support General, or Alternate? With/Without Accoms? English Language Proficiency? ALT? 15

16. Accommodations and Supports on the General Assessments 16

17. Accommodations & Supports Timeline When can I plan accommodations & supports? – Any time before the assessment. When can I enter accommodations & supports? – Between test windows – during the planned test window, prior to testing – With 3 days prior to testing, (number specified in DeSSA Test Administrator Training) – Do not enter accommodations for 2015-16 before spring 2015 window closes (June 4). When should the student start using the accommodations & supports? – In the classroom – as soon as it can benefit the student – On the test – after the student becomes proficient in the accom or support after it is showing in the TIDE database 17

18. Accommodations & Supports in Classroom and Assessment 18 Smarter Accommod- ations & Supports DCAS Accommodations and supports Classroom Accoms and Supports

19. Accommodations Form 19

20. Accommodations Listings/Forms Smarter Example 20

21. Accommodations for Students who are Deaf or Hard of Hearing DCAS Science/Social Studies and EOC Math/History Smarter ASLHuman ASL interpreterAvailable as an accommodation. ASL Video-test questions will be translated into video of an actual person, signing the test question (not a computer avatar) Closed CaptionNot AvailableAvailable as an Accommodation (Printed text that appears on the computer screen as audio materials are presented. ) 21

22. Accommodations for Students with Visual Impairment (slide 1) DCAS Science/Social Studies and EOC Math/History Smarter ELA/Math Zoom (universal design)Availableavailable Zoomtext external device/software PermittedPermitted with certification MagnificationAvailableThe size of specific areas of the screen may be adjusted by the student with an A.T. device. Allows increasing the size to a level not provided for by the Zoom. Paper BrailleAvailable.Available (pending approval) Adaptive Calculator : Talking, large display Available for all math items Available for calculator items only 22

23. Accommodations for Students with Visual Impairment (slide 2) DCAS Science/Social Studies and EOC Math/History Smarter ELA/Math Refreshable BrailleNot Available Available - the reading test will be read on a refreshable braille display—math test can be printed on an embosser Background color changeAvailable Print on Request or Paper/Pencil combined with magnification device (i.e. cctv or magnifying lens) AvailableAvailable. Print size defaultAvailable 23

24. 24 Refreshable Braille Benefit of Text to Braille – more inclusive than fixed-form paper test – Student who uses braille benefits from adaptive test – Student who uses braille takes test when his/her class takes the test – Available for field test – Work with the teacher of the visually impaired to determine if student can use

25. Refreshable Braille (2) Paper braille is anticipated to be available in 2015. However, this does not constitute permission to opt out of instruction and assessment in refreshable braille. Smarter states are obligated to move towards full implementation of refreshable braille for all braille-using students over the next two years. 25

26. 26 Hand-Held Calculator (for online test) Only permitted if student’s usual calculator is adaptive in design – Talking – Large display – Large buttons – Braille Otherwise, online calculator should be used No calculator accommodation permitted on the non-calculator portion of the math test

27. Calculators and Non-Calculator Items (2) Smarter Math 3-5Smarter Math 6-8Smarter Math 11EOC Alg. II or Int. Math III Includes: A “Calculator Permitted” Section of the Test A “Calculator Permitted” Section of the Test ONLY A “Calculator Not Permitted” Section of the Test ONLY A “Calculator Not Permitted” Section of the Test http://www.smarterbalanced.org/wordpress/wp- content/uploads/2014/03/Calculator-Availability-by-Grade-Level.pdf 27

28. Accommodations & Supports for Students with Reading Disabilities and Print Disabilities DCAS Science/Social Studies and EOC Math/History Smarter ELA/Math Text to Speech – Test Questions AvailableAvailable as a support. Activates TTS on questions in ELA and Math. Also Activates TTS of passages in ELA PT. Human Reader – Test Questions AvailableAvailable as a support in ELA and Math. Passages on ELA PT are considered part of the question – these may be read. Text to Speech – Reading Passages Not ApplicablePermitted as an accommodation for ELA 6- 8 & 11 with a DOE-approved TTS/HR verification form Human Reader – Reading Passages Not ApplicablePermitted as an accommodation for ELA 3- 8 & 11 with a DOE-approved TTS/HR verification form See our one-pager on TTS. 28

29. Smarter Text-to-Speech/Human Reader for Students with IEPs or 504s Questions/ItemsPassages Embedded (TTS) Grades 3-5Available – also activates TTS passages on ELA PT. Not programmed/Not available Grades 6-8Available with approved form Non-Embedded (Human Reader) Grades 3-5Available – also includes reading of passages on ELA PT. Available with approved form Grades 6-8

30. Verification form to be completed by appropriate school staff Provide justification of print disability and information on reading supports Required to submit to DOE for students in all grades who are expected to receive this accommodation 30 Verification Form – TTS/Human Reader (Passages) Need new screen shot of final form

31. Accoms/supports for Attention and Distraction DCAS Science/Social Studies and EOC Math/History Smarter ELA/Math MaskingAvailable – universal toolAvailable as a Support BreaksAvailable – flexible scheduling, pause test Turn off toolsNot ApplicableAvailable as a Support 31

32. Injury, Motor, or Processing Difficulty DCAS Science/Social Studies and EOC Math/History Smarter ELA/Math ScribeAvailableAvailable as a Support for Math and non-writing ELA. Available as an accommodation on all parts of ELA and Math. Physical assistance with Mouse AvailableConsider this part of scribing 32

33. DCAS ALT 1 Accommodations Tracking Overview Substitution or Presentation of response cards Large Print Magnification ASL Braille & tactile graphics ELL-related accommodations – Translator/interpreter items – Translator/interpreter reading passages – Translation of construct-irrelevant words – Definition of construct-irrelevant words 33

34. DCAS--ALT 1 Test Characteristics Profile Form Features that TA might like to track, but not necessary to report to DOE Page 114 in Guidelines 34

35. Switching between General and Alternate Assessments Document the decision to switch BEFORE the opening of the Spring Window After you administer a spring test, it is too late to switch tests. 35

36. Senate Bill 229 Regulation Development Has two components: – Alternate assessment – Early reading remediation 90-Day Timeline for Regulation Development – 9/15 – To register for posting on 10/1 – 10/1-12/1 – 60 day public comment period – Early December – Review public comment; potential revision – 12/15 – To register for posting 1/1 – Mid January – Potential in effect date Regulation developed in consultation with Governor’s Advisory Council for Exceptional Citizens & Lt Gov’s Office

37. Section 1 of S.B. 229: Alternate Assessment Option for students to participate in a Portfolio Alternate Assessment instead of DCAS-Alt1 – Aligned to extended standards (ELA, Math, Science & SS) – Additional section related to life skills, self- determination, etc. Assessment Regulations (101) will include: – Notice of assessment options – Procedure for parent request and IEP team review – Requirements related to design and evaluation of the portfolio – Procedure for review of unusual number of portfolio assessments Available for 15-16 SY

38. Technical 38

39. Assessment Accommodations Database Access Via IMS Contains Accommodations and Supports for – Students with Disabilities (IEP, 504) – ELLs – Gen Ed with Supports Enter, List, or Report Accommodations and Supports Data for AIR TIDE (Test Information Distribution Engine) is extracted from it

40. Opening Screen (“Search” Screen)  Students with IEP’s

41. Search Results Screen Edit, View

42. Student-Related Reports Currently-DCAS only

43. Report Results Screen Save, Print

44. Steps to Flag Student as Gen Ed w/Supports Follow these steps after identifying a student to receive supports on the Smarter assessments as a general education student: 1.Log in to ESchool 2.Go to the Accountability screen. 3.Flag the student “Y” as a general education student receiving supports. 4.Wait overnight for the student’s data to “roll up” to DELSIS. 5.Enter the student’s supports in the Assessment Accommodations database. Please contact your Eschool support contact with any questions regarding data entry.

45. Eschool Accountability Screen How to Formally Document a General Education Student Receiving Supports in the Pupil Accounting and Accommodations Systems Page 36 of Guidelines.

46. Help! None of Our Reading Accommodations “Rolled Up” Accommodations could not be rolled up from DCAS reading to Smarter ELA. They are too different. – The list of accommodations & supports are permitted; – The rules about who can have which accommodations & supports. Schools must enter all Smarter ELA accommodations and supports. – Use the crosswalk from last spring’s field test – determine what accommodations and supports offered on Smarter ELA are similar to DCAS Reading Accommodations. Schools must also enter all Smarter math accommodations and supports. – The only math accommodations in the system are DCAS math accommodations. – Math rolled up because High School End of Course Algebra II and Integrated Math III tests are still being offered. 46

47. Example Some Smarter accommodations did not exist on DCAS. Some DCAS accommodations don’t exist on Smarter. Some DCAS accommodations might be replaced by a particular smarter accom/support but you may feel the smarter version is not appropriate. TTS Passages – DCAS: available 2-10, select on IEP team authority Available to IEP, 504 and ELL – Smarter: available 6-8 and 11, need approved TTS form to enter (entered by DOE) Available only to IEP, 504 47

48. Smarter Reset Policy Incorrect accoms most frequent reason for rest in DCAS Different from previous DCAS Reset Policy If student answered 6 or more items, no reset will be granted. – If the test is administered incorrectly (for example, the wrong accommodations were provided): the student will not get another opportunity to test. the student’s test may be invalidated, resulting in non-participant status If the student answered fewer than 6 items, a reset can be granted. – If the test was administered incorrectly, the test reset will give you another chance to administer the test correctly. DCAS/EOC will adopt the new Smarter reset policy. 48

49. AIR TIDE In 2014-15, TIDE will contain all information related to – Smarter ELA/Math – DCAS Science/Social Studies – EOC Alg II/IM III, US History – DCAS ALT 1 ELA/Math/Science/Social Studies Student will have one record in TIDE that has the info for all his/her tests 49

50. Coming Soon … 50

51. 51 Smarter- Alternate Response – External Device/Software (1 of 2) Smarter policy includes augmentative alternative communication devices, magnification software, and speech-to-text (and other alternate response) software on list of supports/ accommodations Certification of your software/device will ensure that the student’s test will execute properly

52. 52 Other Settings – Pending Approval Streamline/Test Shell - pending – Can be used on its own for more linear presentation – Can be used to improve presentation of other accommodations/supports Permissive Mode - pending – Select Permissive Mode if student will be using external accessibility software or devices “Speech to Text” (STT, not TTS) Magnification (i.e., Zoomtext) Alternate Response

53. 53 Paper/Pencil (incl. Braille p/p) Support 4.10 Available for Spring 2015 (not yet official) – Intended for schools nationally that do not have adequate internet access Use of “Print on Demand” is preferred Paper/Pencil flag in eSchool or add support in database for identified Gen Ed with Supports

54. Future Updates to 2014-15 Accessibility Guidelines Additional updates and clarifications are likely between now and spring 2015 testing Look out on DOE website and DCAS Portal – Updates memo – Updated Accommodations form Expected future updates – Announcement regarding Spanish TTS 54

55. Upcoming Training Additional Accessibility Guidelines training for DCAS--ALT 1 coordinators and test administrators DOE Training on how to use the Assessment Accommodations Database Smarter module on universal tools DCAS ALT 1 Online Update Training DCAS ALT 1 Face to Face training for new TAs 55

56. Questions Sarah Celestin – Students with Disabilities o 302-735-4210 o Sarah.Celestin@doe.k12.de.us Terry Richard – English Language Learners o 302-735-4210 o Terry.Richard@doe.k12.de.us Helen Dennis – Office of Assessment o 302-735-4090 o Helen.Dennis@doe.k12.de.us 56