1. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 1 All you always wanted to know about 3GPP … but were too afraid to ask. The 3GPP Seminar

2. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 2 The 3GPP Seminar Module 11 Elections and voting

3. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 3 Elections and voting TSGs have a chairman and up to three vice- chairmen. WGs have a chairman and up to two vice- chairmen All chairmen and vice-chairmen are elected by participants of the group concerned, using secret ballot on the basis of one Individual Member one vote. (More on voting later.) In the case of TSGs, once elected, chairmen and vice-chairmen have to be formally appointed by the PCG. This is to ensure regional and company balance and general fairness of power sharing.

4. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 4 Elections and voting All chairmen and vice-chairmen are elected for a two-year period. All groups also have a secretary provided by MCC. The secretary is not elected and is quasi- permanent.

5. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 5 J F M A M J J A S O N D TSG elections occur in odd numbered years, during the spring plenary meetings Appointment by the PCG follows as soon as possible (~ one month)

6. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 6 J F M A M J J A S O N D At the end of an elected official’s term of office, he may stand for re-election for a second term. But he may only stand for a third term if there are no other candidates announced two weeks before the start of the election meeting.

7. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 7 J F M A M J J A S O N D If a TSG (vice-)chairman leaves office before the end of his two-year mandate, a special election is called to replace him. The mandate of the replacement (vice-)chairman lasts only until the next “normal” election point – not a full two years. This partial term does not count towards the two-term limit.

8. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 8 This keeps TSG ordinary elections synchronized. WG elections are conducted similarly except that: No appointment by PCG (or by TSG) is necessary. In the case of a (vice-)chairman leaving office before the end of his two-year term, his replacement is elected for a full two years, not just the remaining portion of the previous mandate. Thus, over time, WG elections have become spread over time, though most are still concentrated in the middle months of odd years.

9. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 9 Who can stand for chairman or vice- chairman ? You can ! If … You believe you have the right character and leadership qualities to chair the group. You are known and respected by the group. You have sufficient technical capabilities not only to follow but to direct the working of the group. You can commit a great deal of time and energy to the job over the next two years. And – important ! – your employer will support you in your bid for (vice-)chairmanship and will allow you sufficient time and resources to do the job.

10. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 10 Why should I stand for election ? The potential rewards are several … You will have a chance to influence the technical direction and decision-making of the group. (Whilst of course having to remain impartial during arguments – get your colleagues to argue your company’s point!) You will derive personal satisfaction. You may be promoted by your employer (!)

11. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 11 Voting rules and processes Voting (secret ballot) is used to elect chairmen and vice-chairmen of groups. Voting can be used to resolve technical disputes. Decision making can be informal – show of hands, humming, … Voting is formal: either by open vote or secret ballot. To date, no vote has ever been conducted by open ballot.

12. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 12 Voting rules and processes The voting system is: One Individual Member organization, one vote. No weighted voting. The chairman is responsible for conducting any vote. Though he will normally ask for assistance from MCC in organizing and running the mechanics.

13. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 13 Voting rules and processes Questions for technical votes must be worded so as to allow a YES / NO answer. Wording must be positive in nature: “Do you agree to the approval of the proposal of document SP-092435 ?” and not “Do you disagree with the proposal of SP-092435 ?” Vote result requires 71%.

14. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 14 Voting rules and processes Additional rules when voting to elect chairmen and vice-chairmen … If no clear result on first ballot (ie no candidate obtained 71%) then perform a second ballot. If there are only two candidates at the second ballot, the one obtaining a simple majority wins. If there are more than two candidates at the second ballot, and none obtains 71%, a third ballot is held with the two candidates having obtained the highest number of votes. In the third ballot, the candidate obtaining a simple majority wins. These additional rules are sometimes adopted for application to votes on technical issues.

15. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 15 Voting rules and processes Additional rules when voting to elect chairmen and vice-chairmen … If no clear result on first ballot (ie no candidate obtained 71%) then perform a second ballot. If there are only two candidates at the second ballot, the one obtaining a simple majority wins. If there are more than two candidates at the second ballot, and none obtains 71%, a third ballot is held with the two candidates having obtained the highest number of votes. In the third ballot, the candidate obtaining a simple majority wins. There are no rules covering the situation where the two remaining candidates each obtain 50% of the vote. Yes, it can happen!

16. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 16 Voting rules and processes Voting rights are maintained on a per-group basis (TSGs, WGs), as a function of participation in each group.

17. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 17 Voting rules and processes To acquire the right to vote, an IM must be represented at two meetings, without missing three in a row. To maintain the right to vote, an IM must not miss three meetings in a row.

18. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 18 J F M A M J J A S O N D To acquire the right to vote, an IM must be represented at two meetings, without missing three in a row. First meeting attended Second meeting attended Voting rights acquired at this meeting Third meeting attended Fourth meeting attended Voting rights lost at this meeting Fiifth meeting attended Voting rights re-acquired at this meeting

19. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 19 J F M A M J J A S O N D The rules for voting by proxy need careful attention. Voting rights acquired at this meeting Voting rights lost at this meeting Voting rights re-acquired at this meeting IM may vote “in person” at this meeting. IM may vote “by proxy” at this meeting. IM CANNOT vote “by proxy” at this meeting.

20. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 20 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. MCC establishes voting list here Based on these attendance registers

21. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 21 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. Based on these attendance registers Ad hoc meetings are ignored – they do not count towards voting rights.

22. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 22 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy.

23. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 23 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy. This IM cannot vote either in person or by proxy.

24. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 24 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy. This IM cannot vote either in person or by proxy. This IM can vote in person but not by proxy.

25. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 25 An individual is allowed to cast up to five proxy votes on behalf of other IMs, in addition to the vote of his own IM. Proxies should be drawn up on the special form and signed by the IM who is giving the proxy. It makes life easier for MCC if we know about the proxies in advance of the meeting taking place ! http://www.3gpp.org/delegates-corner?artpage=0-0#outil_sommaire_9

26. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 26 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. Based on these attendance registers Hmmm, why as many as six previous meetings? -2 -3-4-5-6

27. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 27 J F M A M J J A S O N D When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. Based on these attendance registers Hmmm, why as many as six previous meetings? -2 -3-4-5-6

28. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 28 J F M A M J J A S O N D A single individual can represent several IMs in rotation … ZYZ Telecoms Inc ZYZ Telecoms Services GmbH ZYZ Telecoms Networks Ltd Like a dexterous juggler keeping three balls in the air at once, all three IM’s voting rights are retained.

29. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 29 Moral : Always register for the meeting in advance, indicating precisely which IM you will represent ! Always sign the attendance register ! And always check the meeting report to show the attendance register correctly reflects your participation. Annex Z List of participants Asdfas kjkjj v kjkjjkjkj Asdfd ppouih ppp pokjn Asfsas mm mmpoijp ;;; fdsaf pokn lnpoh plkj ph Asf fds kmok lmooiop oi

30. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 30 Company mergers and takeovers Mergers and takeovers only come into effect when MCC is informed of the fact by the membership personnel of the OP concerned. 3GPP membership is a function of membership of one of the OPs When two 3GPP IMs merge, or one is taken over by another, there is an effect on the voting rights...

31. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 31 When two 3GPP IMs merge, or one is taken over by another, there is an effect on the voting rights... Company X has voting rights in groups A, B, C and D Company Y has voting rights in groups A, B, E and F If company X takes over company Y, the combined company XY has voting rights in groups A, B, C, D, E and F. Note that company XY has only one vote in groups A and B !

32. © 3GPP 2009 Mobile World Congress, Barcelona, 19 th February 2009© 3GPP 2009 3GPP The Training Course / Module 13 32 For more information visit http://www.3gpp.org Or contact john.meredith@etsi.org