1. New Employee Orientation
Office of Human Resources
University of Maryland University College
Regular Status Employees
and 12 Month Collegiate Faculty 1

2. OHR Benefits Information
Clare Murray – Total Rewards Specialist
Morvena Bourne – Total Rewards Associate
_______________________________________
Address -
Office of Human Resources, Administration Building, 2nd floor, 3501 University Blvd., East, Adelphi, MD 20783
Phone:
Fax:
Website: intranet.umuc.edu/hr 2

3. Transcript Request When applicable Office of Human Resources
Official transcript must be submitted within 30 days of your employment date
Have your sealed transcript mailed directly to:
Office of Human Resources
Attention: Talent Acquisition
Administration Building, 2nd floor
3501 University Blvd., East
Adelphi, MD 20783
(301) 3

4. (Please allow approximately 2 pay periods for processing.)
Direct Deposit
Mandatory for all state employees
May directly deposit funds into any regular checking account at one banking institution
Eligible for membership with the State Employee’s Credit Union (SECU) -
(May set up a payroll deduction to have funds transferred to SECU account. Only instance where you can have funds going to more than one banking institution.)
If you have any questions regarding Direct Deposit contact or call
(Please allow approximately 2 pay periods for processing.) 4

5. Leave Accruals: Based on full time status of 40 hours per week (Prorated for less than 40 hours per week)
Exempt
Non-Exempt
Per Pay
Days/Hours (per pay period)
Sick Leave
15 / (4.62)
Annual
22 / (6.77)
10 / (3.08)
Personal
3 / (24hrs per year)
3/ (24hrs per year)
*Holiday
14 yearly
You can only carry over up to 50 days (400 hours maximum) of unused annual leave to the next calendar year.
There is no limit to the amount of sick leave that may be accrued.
Non-Exempt regular status employees cannot use annual leave during their six month probationary period.
Exempt regular status employees have a one year probation period, but it does not affect the ability to use leave.
*15 Holidays during an election year. 5

6. Tuition Remission Employees receive up to eight credits per semester
May attend any of the USM institutions
Semesters include Spring, Summer and Fall
Spouse/ Dependents of Regular and 12 Month Collegiate Faculty employees are eligible for remission towards their first undergraduate degree after the employee has worked for 2 years
100% of course load at UMUC per semester
50% of total course load per semester at other USM institutions
Spouse/ Dependents can attend other USM institution only if major is not offered at UMUC.
Tuition is not subject to taxation for employees enrolled in graduate-level coursework, with the exception of any amounts exceeding $5,250 per calendar year.   For spouses and dependents taking graduate-level coursework, the employee is subject to taxation for the entire amount.  If you exceed the IRS taxable limit, or your spouse or dependent takes graduate courses, you will be responsible for any applicable taxes. 6

7. Spouse/Dependent Scholarship
UMUC is offering limited scholarships to help cover the cost of one undergraduate or graduate-level coursework per semester for spouses and dependent children of eligible employees.
Non-exempt and Exempt
No waiting period
Visit the link below to obtain the necessary forms and additional information 7

8. Retirement
Enrolling in a retirement plan is mandatory for non-exempt and exempt regular status employees and 12 Month Collegiate Faculty
Non-exempt employees must enroll in the Employees Pension System with the Maryland State Retirement Agency
Exempt regular employees must choose between the Employee Pension System or the Optional Retirement Plan (ORP)
12 Month Collegiate Faculty must choose between the Teacher’s Pension System or the Optional Retirement Plan (ORP)
You must have your selection and completed enrollment forms ready for submittal on your first day in order to be placed on payroll 8

9. To speak with a SRPS Retirement Benefits Specialist:
MSRPS – Employees Modified Pension System
Mandatory participation for regular non-exempt employees; Optional for regular exempt employees and 12 Month Collegiate Faculty
Mandatory 7% employee contribution
10 year vesting period (length of time required in order to receive state contribution)
MSRPS manages the assets of the pension trust for all participants
Full health benefits subsidy after 25 years of creditable service for employee and eligible dependents (pro-rated after 10 years creditable service, for example 12 years of service prorated at 12/25 of health subsidy)
Eligible for retirement at age 65 with 10 years eligible service or Rule of 90 (age plus eligible service must equal 90)
To speak with a SRPS Retirement Benefits Specialist: or 9

10. Retirement (continued)
Optional Retirement Plan (ORP) –
Available only to Regular Exempt Employees and 12 Month Collegiate Faculty
No Employee Contribution
No vesting period
State Contributes 7.25% of salary to plan of employee’s choice
Contributions made over 20 out of 26 pay periods each year
Employee selects a vendor and determines the investment allocations
Full health benefits subsidy for employee after 25 years of state service, must have 25 years to receive subsidy for dependents 10

11. ORP Retirement Plan Websites
Optional Retirement Plan vendor sites:
TIAA-CREF
FIDELITY INVESTMENTS 11

12. Retirement – Factors to Consider
If you select the Optional Retirement Plan, that is an irrevocable decision; you cannot later switch to the Pension System.
Exempt Status and 12 Month Collegiate Faculty Members that select the Pension System may switch to the Optional Retirement Plan within one year from your date of eligibility date (Hire Date or Transfer Date).
If you switch from the Pension System to the Optional Retirement Plan, this may result in a change in eligibility for the State health benefits plan and subsidy at the time of retirement.
Time spent in one plan does not count towards eligible years of service in the other plan. 12

13. Supplemental Retirement Annuity
Supplemental Retirement Annuity (SRA)
All employees eligible to enroll at any time
Employee contribute specified dollar amount per pay period
Variety of Pre-tax and Post-tax savings programs
Employee selects a vendor and manages how funds are invested
Vendors are
TIAA-Cref
Fidelity Investments
Maryland Supplemental Retirement Plans
Plans include 401(k), 403(b), 457(b) = Pretax and a selection of post-tax Roth plans
Visit the following link to obtain additional information: 13

14. Health Benefits Enrollment
Benefits Enrollment Time Limit (Health, Dental, Prescription, Life, AD&D)
You have 60 days from your hire date to enroll in benefits
Eligible as of your hire date
Effective date either the 1st or 16th of the month
You will be notified via of your effective date
A retro-active adjustment to cover premiums prior to official effective date can be processed at your request
Bi-weekly payroll deductions
*Forms can be sent via inter-office mail to the Total Rewards Unit at the Administration Building, 2nd floor. 14

15. Health Benefits PPO POS EPO CareFirst BlueCross Blue Shield
May choose any physician at time of services, will dictate out of pocket expense.
National In Network
POS
May choose an in-network physician but have the option to choose out-of-network services, must choose a PCP, referrals required
Regional In Network
EPO
Covers In-Network benefits only, no referral needed with certain plans, may need to choose a PCP
National Network
CareFirst BlueCross Blue Shield
United Healthcare
Aetna 15

16. Health Benefits All medical plans include vision benefits
Mental health and substance abuse coverage
PPO and POS plan members managed by APS Healthcare Inc.
EPO plan members managed by health plan vendor. 16

17. Prescription Benefits
Express Scripts (
Separate from Medical Insurance
Covers cost of approved prescription drugs subject to nominal co-pays
Co-Pays (1-45 Days)
$10.00 Generic Drugs
$25.00 Preferred Brand Name Drugs
$40.00 Non-Preferred Brand Name Drugs
Home Delivery Co-Pays (46- to 90-day supply)
$20.00 Generic Drugs
$50.00 Preferred Brand Name Drugs
$80.00 Non-Preferred Brand Name Drugs 17

18. Dental Benefits DPPO DHMO
May choose any dentist but choice determines out of pocket expense
See benefits booklet for fee schedule
Must choose a primary dentist and receive all services in-network
United Concordia 18

19. Life Insurance MetLife Term Life Insurance Unum Term Life Insurance
Minimum Policy available $10,000
Coverage in increments of $10,000
$50,000 coverage no medical review required
Maximum coverage $300,000
Enroll as new hire or during open enrollment
Dependent Life – $5,000 increments, up to 50% of employees coverage, max. $150,000
Portable
Accelerated benefit – 50% of the face value
Must complete a designation of beneficiary form
Unum
Term Life Insurance
Minimum Policy available $10,000
Coverage in increments of $10,000
$50,000 coverage no medical review required
Maximum of 6x your salary or $750,000
Enroll anytime with medical review
Dependent Life - $10,000 increments, up to 100% employee amount or $150,000, up to $20,000 without medical review
Portable
Accelerated benefit – 50% to $750,000
Survivor support financial counseling services
Must complete a designation of beneficiary form 19

20. Accidental Death/Dismemberment & Long Term Disability
AD & D Administered through MetLife
Provides a benefit in the event of accidental death or dismemberment for employee and/or family
Available in increments of $100,000, $200,000 or $300,000
Must complete a designation of beneficiary form
Long Term Disability
Administered through Unum
An Income Protection Program
Maximum Income Benefit equal to 60% of employee’s salary up to $8,000 per month
Must choose 90 or 365 day elimination period 20

21. Long Term Care Long Term Care Administered through Prudential
Insurance that covers expenses of care received either at home or in a facility when assistance with activities of daily living is needed
Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents
To enroll visit their website at
(Group Name: maryland, Password: marylandltc) 21

22. Website: www.connectyourcare.com/statemd
Flex Spending
Flexible Spending Accounts
Administered through ConnectYourCare
Health Care Reimbursement Account or Day Care Reimbursement Account
Redirects part of employee pay before Federal Income or Social Security Taxes are computed
Allows for payment of health care expenses with tax free money
Website: 22

23. Flex Spending Example With FSA Without FSA $490 Annual pay $35,000
Pre-tax contribution to FSA
-$1,500
-$0
Taxable Income
=$33,500
=$35,000
Federal income and Social Security taxes
-$7,362
-$7,852
After-tax dollars spent on eligible expenses
Spendable income
=$26,138
=$25,648
Tax savings with your FSA
$490 23

24. Weather & Emergency Updates
To get weather and emergency updates for all UMUC locations, please visit the UMUC Weather page (
or call SNOW.
Sign up for MyAlerts (
UMUC MyAlerts will send notifications of emergency and weather-related closings to your cell phone, and more. 24

25. Contact Information
Direct Deposit, W-4 , Tuition Remission, and Name/Address Changes
HR Service Center –
Payroll, Timesheet, and Leave
Payroll Department
Health and Retirement
Benefits Department
Employment Verifications
Visit or call ; UMUC’s employer code 14819
Security
Technical Support, PeopleSoft,
Help Desk
Visit support.umuc.edu 25