1. PRE- BID CONFERENCE
Preparation of Feasibility cum Masterplan for Development of Turf Club in Punjab
Date

2. Background
Department of Animal Husbandry is administrative department of project.
Punjab Infrastructure Development Board (PIDB), a nodal agency set by Government of Punjab.
IL&FS IDC -as Project Development Advisor
The area allocated for the project is around 250 acre in Ludhiana District, Punjab.
The facility is expected to include Turf Club & other national and international level equestrian activities as well, viz. club house complex, horse riding club for children, etc.
The Project also envisages various related support infrastructure like five star hotel and Amusement park and other Leisure activities, etc .
Pre Bid Conference

3. Institutional Structure
DEPARTMENTS INVOLVED
Department of Home Affair & Justice.
Department of Excise and Taxation
G.O.P
PIDB
ANIMAL HUSBANDRY
NODAL AGENCY FOR DEVELOPING THE PROJECT ON PPP
ADMINISTRATIVE DEPARTMENT FOR DEVELOPMENT OF THE PROJECT
IL&FS IDC
PROJECT DEVELOPMENT ADVISOR
Pre Bid Conference

4. Selection Process TECHNICAL EVALUATION FINANCIAL EVALUATION
TWO STAGE PROCESS
TECHNICAL EVALUATION
Only those Applicants whose Technical Proposals score 70 marks or more out of 100 shall qualify.
QUALITY- COST BASED SELECTION- 70:30
FINANCIAL EVALUATION
SELECTED BIDDER
Pre Bid Conference

5. Eligibility Criteria FINANCIAL CRITERIA TECHNICAL CRITERIA
Over the past 15 (Fifteen) years preceding the PDD, undertaken a minimum of [2 (two)] Eligible Assignments.
FINANCIAL CRITERIA
The Applicant shall have received a minimum average annual income of [Rs. 7 (seven)] crore per annum from professional fees during the last 3 (three) financial years i.e. till March 2011 preceding the Proposal Due Date.
Pre Bid Conference

6. Eligible Assignments Turf Club
The Turf Club should have been registered in the turf authority/federation of respective countries.
Masterplan and Conceptual Design of the following Components:-
Race Tracks with minimum length of 1200 of meters
Grand Stand with minimum capacity of 3000 spectators
Stables for 500 Horses
Betting Arena]; or
Pre Bid Conference

7. Eligible Assignments [Upgradation of Turf Club
Project Cost of Upgradation should be more than 200 crores which will include Upgradation or redevelopment of the following components:-
Redevelopment of racecourse which involves extension and widening of the existing tracks.
Masterplan and Conceptual Design of the following Components:-
Redevelopment of Grand Stand with minimum capacity of spectators.
Redevelopment of Stables for 500 Horses.
Redevelopment of Betting Arena]; or
Pre Bid Conference

8. Eligible Assignments- Cont…
Equestrian Sports Centre
Masterplan and conceptual design of equestrian Sports Complex of International Level.
Design of Grand Stand with minimum capacity of 3000 spectators.
Design of stable for 250 horses.
Design of show jumping arena
Pre Bid Conference

9. Proposal Requirement
Method of Selection : Quality and Cost Based Selection (QCBS)
Quality Cost Ratio : 70 : 30
Bid Security: INR 2 Lakh.
Proposal Validity Period : 90 days
Proposal shall be submitted in English Language
Format of Technical Proposal : Full Technical Proposal
Pre Bid Conference

10. Evaluation Criteria Minimum Technical Score required to pass : 70%
Parameters
Max. Weight
Relevant Experience of the Applicant 25
Approach and Methodology 5
Relevant Experience of Key Personnel 70
Senior Architect-cum-Team Leader 20
Project Manager 15
IT Expert
Equine Sports Expert 10
Equine Veterinary Specialist
Total Maximum Score
100
Minimum Technical Score required to pass : 70%
Pre Bid Conference

11. Financial Score Formula for Financial Score Sf = 100 * Fm/F
Sf : Financial Score
Fm : Lowest Price
F : Price Proposal Under Consideration
Weights given to Technical and Financial Proposals are
T = 70% and
P = 30%
Combined and final evaluation
3.4.1 Proposals will finally be ranked according to their combined technical (ST) and financial
(SF) scores as follows:
S = ST x TW + SF x FW
Where S is the combined score, and TW and FW are weights assigned to Technical Proposal and Financial Proposal that shall be 0.70 and 0.30 respectively
Pre Bid Conference

12. Bidding Process Release of NIT 25th May 2012 Issue of RFP Documents
Pre –Bid Meeting
15th June 2012
Submission of Technical &
Financial Proposal
9th July 2012
Opening of Technical Proposals
9th July 2012
Opening of Financial Proposals of Technically Qualified Bidders
July 2012
Selection of Preferred Bidder and
Issue of Notice of Award
July 2012
Team Mobilization/
Commencement of Work
July 2012
Pre Bid Conference

13. Objective
The objective of the consultancy is to provide technical assistance to GoP in the development of a world class Turf club with all the facilities of international standards.
Pre Bid Conference

14. Scope of Work- Cont… Assessment and analysis of existing site:
Selection of Site- The consultant will undertake a site suitability study for the two sites available near Ludhiana.
Assessment of land at the selected site and possibility for future expansion
Assessment of land requirement and land acquisition requirement if any
Assessment of Infrastructure facility like water supply, sewerage, drainage facility
Identification of external infrastructure development
Consultant shall list all the clearances required for the project
Consultant shall also assess the potential of proposed site for commercial development and identify and propose the type and size of commercial activities possible site
Pre Bid Conference

15. Scope of Work
Prepare the conceptual plan and design for the entire turf club.
Standardizing - laying specifications as per their respective international & national federations for turf club support infrastructure & facilities.
Planning & standardizing entire operation/activity of racing in accordance to the guidelines of international horse racing federation.
Pre Bid Conference

16. Scope of Work- Cont…
Providing technical inputs as per international/national guidelines, as & when required for designing facilities, equestrian sports, betting law, breeding & veterinary hospital till the award of final work order or signing of final agreement with the concessioner.
Assistance in preparation of tender documents/concession agreement and bid evaluation.
Conceptual design and specifications for water treatment plant, water reservoirs, water features, surface contouring of water features, irrigation and drainage.
Environmental impact assessment of the project and detailing measures required for mitigating adverse impacts if any.
Pre Bid Conference

17. Scope of Work- Cont… Preliminary Design and Conceptual Masterplan:
The consultant shall carry out preliminary design and prepare alternative concept plan for Turf Club. Identification and listing of essential and desirable components in term of infrastructure, support infrastructure, amenities, etc and recommended components for the proposed project.
Outline design for Turf Club and components, their sizing, configuration and preliminary design structure. The design shall be in conformation with applicable norms, standards, guidelines.
Pre Bid Conference

18. Scope of Work- Cont… Master Plan shall include:
Prevalent building regulation and developmental guidelines. This may include ground coverage, setbacks, maximum permissible built-up area, permissible building height, use of basement etc.
Site layout with plot boundary, setbacks and other applicable development control guidelines
Spatial arrangement of components including utilities and support infrastructure and sizing of components
Area statement for each proposed components
Parking arrangement
Circulation plan
Pre Bid Conference

19. Scope of Work- Cont… Cost Estimations:
The consultant shall undertake cost estimate as per applicable Schedule of Rate for each and every component of the proposed facilities.
The consultant shall provide in detail a schedule of fixed and variable operating and maintenance cost of the facility at various stages of utilization These costs shall be used by GoP for estimation of landed project cost and all financial analysis and calculation.
Pre Bid Conference

20. Proposed Team Structure
Sr. No
Team Member
Educational Qualification
Experience of Eligible Projects 1
Team Leader
B. Arch with more than 10 years of experience
He should have worked in atleast two of the eligible projects mentioned in clause out of which one should have been in the capacity of a team leader. 2
Project Manager
B. Arch with more than 7 years of experience
He should have worked as an architect in atleast one of the eligible projects mentioned in clause 3
IT Expert
B.E/B.Tech in Computer/I.T Engineering with more than 7 years of experience
He should have led the IT Team in atleast one of the eligible projects mentioned in clause or should have been involved in designing the software which facilitates betting in Casinos or related projects. 4
Equestrian Sports Expert
Graduate with more than 7 years of Experience
He should have worked as an Equestrian Sports Expert in atleast one of the eligible projects mentioned in clause 5
Equine Veterinary Specialist
P.G in Veterinary Science with more than 7 years of experience
He should have been involved as an Equine Veterinary Specialist in atleast one of the eligible projects mentioned in Clause
Pre Bid Conference

21. Time Schedules and deliverables
Sr. No.
Activity/Report
Time(in days from date of signing of consultancy agreement)
Payment as a % of Total Fee 1
Inception Report
Action Plan and Methodology
7 days 5 2
Interim Report I
Shall include the final site suitable for the Turf Club. It would also include the Concept plan including layout plans for Race Tracks, Grand Stand, Veterinary Hospital, and Stables for horses. The consultant shall also prepare a draft Master Plan for different amenities like amusement park, multiplex, hotel, residential, commercial etc feasible near the Turf Club.
30 Days 25 3
Interim Report II
Based on the suggestions received from the Client on Inception Report, the Consultant shall submit Interim Report which would include:
Preliminary Planning for the Turf Club and the Internal Infrastructure; and
The Revised Master Plan for the different Amenities feasible near the Turf Club.
75 days 30 4
Final Report
The final report would include:
The preliminary design of the Turf Club and the Internal Infrastructure.
Final Master Plan for the different Amenities and the Proposal for Key Attraction
120 days 40
Pre Bid Conference

22. Sites In Punjab- Ladhowal and Mattewara
Ludhiana
Pre Bid Conference

23. Location of Site- Mattewara
Pre Bid Conference

24. Location of Site- Mattewara

25. Location of Site- Ladhowal
Pre Bid Conference

26. Thank You