1. Presented by: Charles Groshens

2.  Welcome and Introductions  Handouts  History  Functionality/System Requirements/Benefits  Live Demo ◦ CRL (CRLMS) Payrolls ◦ CRL (CRLMS) Bidder/Quoters ◦ CRL (CRLMS) Subcontractor Payments  Questions/Wrap-up

3.  Charlie Groshens  David Kovala  Nicole Madison  Jim Mulhern  Carol Segl  Todd Bergland  Yosef Teferi  Greg Hruby  Kris Anderson  Ashanti Payne  Info Tech ◦ Shirley Daugherty - System Specialist ◦ Douglas Bell – Business Analyst ◦ Ward Zerbe – Account Management

4.  CRLMS Non-Agency Users Guides  Getting Started  Bidder – Quoters  Subcontractor Payments  Contract Vendor Payrolls

5.  MnDOT developed based on our requirements ◦ Payroll Workflow wT CRLMS for Contractor Subcontractor Roll At MNDOT ◦ Trnsport Payroll XML guide ◦ wT CRLMS Sub Contractor Entering Payroll Manually ◦ wT CRLMS Navigation Guide for Contractor Subcontractor Role At MNDOT ◦ Payroll Spreadsheet Conversion Tool

6.  2003 MnDOT researched development of a new internal Civil Rights Program.  2004 MnDOT started working with AASHTO  2005 AASHTO formed a 12-state development team for CRLMS using the MnDOT model.  CRLMS became one of several web-Modules (Precon, CRLMS, Construction & Materials)  Mn/DOT subject experts have been actively involved  2009 Mn/DOT started Beta testing several iterations  Seven additional agencies have requested evaluation copies

7.  Project Management ◦ Manage agency’s internal construction contract management program  Civil Rights Management ◦ Manage all aspects of internal and external civil rights:  DBE goals, TGB/VETs goals, and OJT goals  Contract Clearance and Good Faith Efforts  Labor Compliance Monitoring and Verification ◦ State and Federal Payroll Requirements  Payroll Entry Processes  Reviewing and Signing Payrolls  Agency Review of Payrolls

8.  Electronic Bidders/Quoters Submission ◦ Contract Clearance and Good Faith Efforts ◦ All the Quoters by Proposal  Prompt Payment Monitoring and Verification ◦ Prime payment made to Subcontractors ◦ Subcontractors verify receipt of payments ◦ Subcontractors submit payments made to next tier Subcontractors

9.  Manages the Federal/State Civil Rights & Labor Reporting Requirements  CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment information

10.  No cost to access the system or receive a Login-ID  Web based  Windows 7 or Windows XP  Internet Explorer 8 (required)  Internet Explorer 9 (recommended)

11.  Apparent Low Bidder will receive access from OCR  Prime and Subcontractors assigned login names and passwords by MnDOT  Contractors will only have access to projects authorized by MnDOT

12.  Three ways to enter payrolls  Manual Entry  Spreadsheet Conversion Tool  XML File Data Import

15.  MnDOT is currently setting up an external support network for all contractors  MnDOT office managers will be trained on payroll exceptions  MnDOT will provide email and telephone support for all contractors routed to the business experts

16.  Reduce administrative workload  Provides faster, easier, and accurate way to meet government reporting requirements  Confirmation of received data and verification Benefits

17.  Allows electronic filing of contractor payrolls and subcontractors payments  Electronic signing of Documents  Prime contractor review and approval of entered subcontractor payrolls  Reduction in the need for paper forms (printing, filing, long-term storage, and mailing)

18.  St Croix Crossing project: ◦ First MnDOT projects (Pilot) to require CRL (CRLMS) ◦ 6 Projects  Design/Build (Hwy 36 Approach way)  Design/Bid/Build (Foundation & Deck Contracts)  State funds only (Overlook project)  Federal & State funded connector projects near Hwy 36 ◦ Contract specifications included in project documents  MnDOT will go live with all contracts Advertised for bid after July 1, 2013

19.  All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide) ◦ http://www.dot.state.mn.us/const/labor/forms.html  This includes: ◦ All trucking entities subject to the contract labor provisions ◦ Suppliers that would be part of the Apparent Low Bidder’s Bidders/Quoters list for Good Faith Efforts  In order to complete the form the vendor will need to obtain a SWIFT Id. ◦ https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST  It can take up to 4 days to get the official SWIFT Id

21.  The following slide contains the dates, times, and registration information for the free training  You can also visit the LCU website for additional LCU training and Labor Compliance Information ◦ http://www.dot.state.mn.us/const/labor/index.html

22.  Audience: Contractor’s: Payroll Administrators, IT Professionals, as well as Managers  Friday, March 22, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training  Friday, March 22, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training  Friday, March 29, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training  Friday, March 29, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training  Wednesday, April 10, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training  Wednesday, April 10, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training  Thursday, April 11, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training  Thursday, April 11, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training  Monday, April 15, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training  Class Fee: No fee to attend.  Registration: Registration questions, call Carol at 651-366-4230.  Registration Form: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf

23. ◦ Charles.Groshens@state.mn.us

24.  MnDOT Labor Compliance Unit (LCU) Site: ◦ http://www.dot.state.mn.us/const/labor/  MnDOT LCU Forms (Vendor Form): ◦ http://www.dot.state.mn.us/const/labor/forms.html  MnDOT LCU CRLMS (Excel Payroll Spreadsheet):  http://www.dot.state.mn.us/const/labor/CRLMS.html  InfoTech Cloverleaf: ◦ CRL Payroll Spreadsheet Converter Tool  https://xml.cloverleaf.net/spreadsheet/ ◦ Contractor Payroll System XML Resource Kit  https://xml.cloverleaf.net/resourcekit/

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