1. Bidder’s Conference CalCloud IFB #12-136613 July 18, 2013
IFB , CalCloud

2. Conference Basics Cell Phones (Off/Silent Mode) Emergency Exits
Available Facilities
Registration Sign-In
IFB , CalCloud

3. Ground Rules Oral Responses will not be binding on the State
Not an open forum for Bidder Questions, section I.J
All questions must be submitted in writing on the Index cards provided to you
Question cards will be collected
Written questions will be officially answered in Q&A Set
IFB , CalCloud

4. General Information Read entire IFB Review Key Action Dates
Check BidSync site for updates
Location:
Information available on bidsync:
IFB documents
Question and Answer Sets
Addenda
IFB , CalCloud

5. Conference Purpose Overview of IFB
Provide information related to the IFB
Opportunity to ask questions regarding the IFB
All questions must be submitted in writing
IFB , CalCloud

6. Project Overview
IFB , CalCloud

7. Project Overview cont’d
Self Service business model (via the Portal)
Standardized highly available virtual server environment
Hosted at OTech’s Gold Camp & Vacaville Data Centers
User Portal with ability to:
Provision servers in hours, add resources within minutes
Setup backup and IDR for servers Site)
Monitor servers for capacity and performance
Normalize service menu
Monthly billing of service
IFB , CalCloud

8. Project Overview cont’d
The self-service web portal will provide the user a “shopping cart” experience, where they select a server size and OS with a base monthly price and the add extra’s at an additional monthly cost.
Bundle Size
CCU*
Memory (GB)
Storage(GB)
Small 2 4 90
Medium 8
Large 16
Extra-Large 32
IFB , CalCloud

9. Section I: Introduction
Procurement Official – Sole Point of contact,
Section I.D
IFB conducted under PCC 6611
5 year term additional 12-month options
Bidder’s Library, Section I.G, located at:
Key Action Dates
IFB , CalCloud

10. Section I.E - Key Action Dates
Date/Time
1.    
Release of IFB
June 27, 2013
2.    
Submission of Letter of Intent to Bid, and Signed Confidentiality Statement (Exhibit I-A and Exhibit I-B)
July 9, 2013
3.    
Bidder’s Conference
July 18, 2003
4.    
Last day to Submit Questions for Clarifications of IFB
July 22, 2013
5.    
State Responds to Bidder Questions for Clarifications of IFB
Aug 6, 2013
6.    
Last day to Protest Requirements
Aug 8, 2013
7.    
Submission of Final Bids
Aug 26, 2013
8.  
Evaluation Period
2 wks. after final bid submission
9.    
Negotiation Period
TBD
10.   
Last Day to Submit Best and Final Offer (BAFO)
11.  
Notification of Award
12.
Agreement Award and Execution
IFB , CalCloud

11. Section II: Rules Governing Competition
II.A. Identification and Classification
II.A.1 Requirements
Use of “shall”, “must” or “will”
Mandatory Requirements (M)
Mandatory scored Requirements (MS)
II.A.2 Desirable Scorable (DS)
Use of “should” or “may”
IFB , CalCloud

12. Section III: Current Services
Provides a high level description of OTech’s current environment
Section IV: Proposed Services
Vision of the State’s CalCloud services
IFB , CalCloud

13. Section V: Administrative
V.S. Qualifications (Bidder)
V.S.1. Attach.12, Bidder Qualification Summary Form (M)
V.S.2. Attach.13, Bidder Qualification Reference Form (M)
V.S.3. Attach.16, Bidder Security Compliance Assessment (MS)
V.S.4. Staff Qualifications
V.S.4.1 Attach’s. 14A through 14C, Staff Qualification Summary Forms (M and DS)
V.S.4.3. Attach’s. 15A through 15C, Staff Qualification Reference Forms (M)
IFB , CalCloud

14. Section V: Admin cont’d
IFB , CalCloud

15. Section VI: Technical Table VI.1 CalCloud Technical Requirements
Contains “M”, “MS” and “DS” requirements
Must comply “Yes” to be deemed responsive
Must provide narratives where indicated
Responses must address all elements listed in the requirement
Do not include narratives if not required
IFB , CalCloud

16. Section VI: Technical
IFB , CalCloud

17. Section VII: Cost
Cost is the primary evaluation criterion (50% of total points)
Incomplete offers, different formats/pricing structures can lead to rejection of bid
Cost must be submitted only in final bid Volume III
VII.B. Cost Worksheets (MS)
Attachment 18, Cost Worksheets
Seven volume pricing levels and one Cost summary sheet
Enter price per unit and the formula will calculate subtotals and evaluation totals
IFB , CalCloud

18. Section VII: Cost cont’d
IFB , CalCloud
Fill in Per Unit (VM) Price Column Only

19. Section VII: Cost cont’d
Complete Each Tab
Auto Populated
IFB , CalCloud

20. Section VIII: Bid Format
VIII.B.2 Volume I - Response to Admin. and Tech.
Requirements
Cover Letter
Refer to Table VIII.1 for a list of the administrative documents
Refer to Table VIII.2 for a list of the technical documents
VIII.B.3 Volume II - Completed Contract
Std. 213
Exhibit A
No Cost data in Volumes I or II
IFB , CalCloud

21. Section VIII: Bid Format, cont’d
Volume III must be in a separately sealed, marked envelope
VIII.B.4 Volume III - Cost Data
Attachment 18, Cost Worksheets
IFB , CalCloud

22. Section IX: Evaluation
Cost will remain sealed until administrative and technical evaluations are complete
Non-compliant bidders will not have cost opened
Total points possible = 624 points
Administrative points available: 50% points = 312
Cost points available: 50% points = 312
The five highest scored bids will be invited to participate in negotiations
FB , CalCloud

23. Section IX: Evaluation cont’d
FB , CalCloud

24. 10 Minute Break Submit index cards
FB , CalCloud

25. Thank you for attending
IFB , CalCloud

26. Contact Information
Procurement Official:
Mallie Stone
Department of Technology
Statewide Technology Procurement Division
Telephone: (916)
Sole Point of Contact
Questions, Bid Submission, etc.
IFB , CalCloud