1. Central Screening and Selection for FCPS Families Grades 2-7
Level IV Services:
Central Screening and Selection
for FCPS Families Grades 2-7
Carole Ann Linehan
Advanced Academic Resource Teacher
Mosby Woods Elementary School

2. What goes into a Level IV screening file?
What is done in AAP?
What goes into a Level IV screening file?
What is the committee looking for in the work samples?
What is the timeline for this process?
Questions

3. We Label Services, Not Children
In the FCPS Advanced Academic brochure you will find a description of the continuum of services that the Advanced Academic Programs in Fairfax County Public Schools (FCPS) offer students.
We have adopted this model in order to emphasize the importance of labeling services, not children, so that all children have the opportunity to work at a level of challenge that best meets their needs.

4. What do students do in Advanced Academic Programs?

5. Level I: Critical and Creative Thinking Skills for all students
There are lessons tied to every subject area in each grade level. For each of the 9 strategies, there is an introductory lesson that the student then applies to specific content.
These 9 thinking strategies are posted on the Advanced Academic Programs web page at and are great for parents to reinforce at home in discussions.

7. What does a screening file contain?

9. Best practices in identification
Best practices indicate that multiple measures and valid indicators from multiple sources must be used to assess and serve gifted students. Information should be gathered from multiple sources, in different ways and in different contexts” —NAGC, 1997

10. Screening File contents
6- Progress Reports (1 ½ years)
7- Parent/Guardian Questionnaire (optional)
8- Student Work Samples
9- Awards, letters of recommendation (optional)
1- Summary Sheet
2- Referral Form
3- Gifted Behaviors Rating Scale with Commentary
4- Ability Test Results
5- Additional Optional Test Results

11. Summary form

12. Referral form
The Level IV Referral form is required for students not in the 2nd grade pool. It is the only form that is required in order for a student to be screened.

13. List of Approved Ability Tests Individually Administered Tests
Ability Testing
FCPS Testing: NNAT from Grade 1 and CogAT from grade 2
A parent/guardian may seek private testing through a licensed clinical psychologist or through GMU.
If GMU is not used, a copy of the licensed clinical psychologist’s license must be included with the test results.
List of Approved Ability Tests
Group Tests
Cognitive Abilities Test (CogAT)
Naglieri Nonverbal Ability Test
Otis-Lennon School Ability Test (OLSAT)
Individually Administered Tests
Stanford-Binet Intelligence Scale
Wechsler Intelligence Scale for Children (WISC IV)
Cognitive Assessment System (CAS)
Kaufman Assessment Battery
Differential Ability Scale (DAS)

14. Gifted behavior rating scale
FCPS employees should not write letters or recommendation for the optional information in a file.  If an employee knows a student in another capacity outside of school, they may write a letter with no mention of their FCPS position (ex. If they are a soccer coach, they may write it noting they are the child’s soccer coach, but may not mention that they work for FCPS).  Any letters of recommendation that are written by an FCPS employee will be removed from the file.
FCPS employee input will be reflected on the GBRS.

15. Parent guardian questionnaire

16. What about work samples – who submits what?
What is the committee looking for on the work samples?

17. Guidelines Minimum 2 pages submitted by the school 1 sample must be:
The result of the student working with one of the 9 critical and creative thinking strategies –OR--
The result of working with a resource from the AAP Curriculum Framework for levels II-IV (Clarion, M3, Jacob’s Ladder, Document Based Questions, etc.)
The second sample may be:
Another work sample related to critical and creative thinking or problem solving
A writing sample
Another sample showing student strengths
The other four pages of work samples may be submitted by the school or by the parent. They should showcase student strengths in a variety of subject areas.
Parents may shrink down multiple pages onto one page. Each side of each page counts as one for a total of four pages.

18. Guidelines (continued)
Pages must be single-sided, 8 ½ x 11”.
Pages must be 2-dimensional only; However, a photograph of a 3D work sample is acceptable.
Multiple pages may be copied to one page as long as it is large enough to read. Or, a single page from a multi-page work sample may be included.
Copies or originals are acceptable (work samples will not be returned)
It is helpful to write a brief sentence or two that highlights what the committee should notice about the sample

19. Math Sample from Mentoring Young Mathematicians (M2)
This is from a 2nd grade student.
It utilizes math vocabulary related to the concept and shows understanding of the big idea.
The student supports their answer with an example.

20. Math Non-Sample
While the 4th-grade student completing this sample scored perfectly, the work shows a rote process. This type of work is important, but does not showcase the type of problem solving thinking that would be good evidence for needing full- time placement in a level IV center. Instead, showcasing a single problem that requires the student apply mathematics concepts to problem solve would be preferred.

21. Language Arts: Encapsulation
This is an encapsulation of chapter 18 of the book Bud, Not Buddy, whereby the student put important ideas from the chapter on a license plate.
This sample would be stronger if there was a short blurb pointing out that it was using the encapsulation strategy and verbalizing some of the symbolic ideas represented.

22. Language Arts Non-Sample
This word study sample shows the student does well sorting words and using them in sentences. It is not a strong language arts sample.
A stronger sample might include literary analysis, creativity, persuasive writing, etc.

23. Social Studies: Johnoglyphics
A 3rd grade student created the following system, modeled on hieroglyphics, to teach toddlers to read.
In addition to connections to Social Studies content, this work sample shows fluency and elaboration in an original solution to a problem.

24. Social Studies Non-Sample
This sample shows the student is able to recall information about the 3 branches of government.
A preferred work sample might include: analysis of a primary source document, relating to different points of view in past or current events, making intra- or inter-disciplinary connections related to Social Studies content, etc.

25. Other work samples
This student created a series of comic strips and designed a web site where they were posted.
The comics and site showed a mature sense of humor in creating new products about every day topics.

26. Other Work Samples
This student created a poster of 4 Ways of Smart (Picture, Nature, Body, and Music).
The poster displays a strong sense of design.

27. Other work samples
This student created a comic, entitled “Chocolate,” with her spelling words for the week.

28. What is the timeline for this process?

29. Step 1 Second grade parents are notified of pool by end of January.
Steps for identifying children for level IV services for students not enrolled in fcps
Step 1 Second grade parents are notified of pool by end of January.
Referrals for students grades 2-5 are due by Feb. 3 – submit to AART or administrator at local school.
Optional materials are due for Pool or Referral students by Feb. 3. Submit to AART.

30. Step 2 Central Selection Committee Meets
Central selection for spring screening cycle is March 2015

31. Step 3
Eligibility Decisions are Mailed to Families at the end of April 2015
Reasons for decisions are not provided. If a student is ineligible, directions for appeals are included in the mailing.

32. Form for accepting placement must be returned by May 18th.
Step 4
Orientations for Eligible Students
And
Accepting Placement
Eligibility Letters will contain:
Date for Level IV orientation
Form for accepting placement that is returned to the AAP office
Form for accepting placement must be returned by May 18th.

33. Step 5 Appeals are due May 29, 2015.
New information must be provided in an appeal.
Parents submit the appeal directly to the AAP office via U.S. Mail.

34. The decision of the appeals committee is final.
Step 6
Appeals decisions are mailed by June 30.
The decision of the appeals committee is final.

35.
Carole Ann Linehan