2. Introductions Advanced Organizer Meeting Goals Parking Lot Breaks and Lunch Photo Permission Meeting Resources 9:00 – 9:15

3. Review the topics and resources Identify further needs 9:15 – 9:30

4. Introduction Preview a sampling of training video clips Preview a sampling of supporting documents Overview of EduVision Discussion and sharing of promotion and usage of video clips in AEA 9:30 – 11:00

5. Topic: Ways to incorporate video clips into rollout Individually: List one idea for the topic. Move round the room; share your idea and mentally catalogue others’ ideas. Return to home-base and write down the ideas you collected. Group: Pool your lists into one long list without duplicates Groups at Work – Copyright MiraVia LLC – All rights reserved

6. Entire System IMS Web IEP with Child Find From Old to New Questions and Answers Check Your Knowledge 11:00 – 2:30

7. IEP and Child Find IFSP IMS Databases

8. IEP and Child Find IFSP IMS Input

9. Perks of New System Integrated data system45 day out (new IEP) Child Find module incorporatedServices/Goals Child Find specific order of paperworkView all archives (IEP overview) My preferences (office locations)Student list sorting ability as well as print Bug Report – additional featuresAsterisk by annual due and reeval dates Questions marks – Procedures/E-helpMultiple graphs per goal Videos will be located on e-helpLess scrolling because of collapsible fields E-help on print menuSAR included TwinsFinal exit process Hover menuPrint menu (blank forms) Find StudentShow Queue – delete pages Add/TransferMobile Site– progress monitoring

10. Password requirements

11. IMS – Recommendation on access Non-Service (PEEK) Iowa Braille Speech Para s COTAs ESY services Voc Rehab …and more

12. IMS – Recommendation on access Staff I Staff who only need to access ‘My List’ SE teachers Support Staff

13. IMS – Recommendation on access Staff II ‘My List’ and ‘Student List’ SE teachers Support Staff

14. IMS – Recommendation on access Access Staff who have only ‘Access’ records in IMS IMS data entry staff Principals Superintendents Board Secretaries SE Secretaries Supervisors & Special Education Directors Nurses General Education Teachers

15. IMS – Recommendation on access AEA Web Administrators

16. Decisions regarding permissions IEP IEP Administrator PEEK Access Create Student Transfer Student Child Find Tab IFSP Discussed further at IMS primary meetings w/Web admins IMS Administrator, Validate Plans

17. Data that can be changed w/o IEP RSD tab Domicile district/building Level (weighting) Ethnicity Basis for Enrollment Full/Part time Serve Status Demographic child data Demographic adult data Attending, Resident & Host information

18. Validate Plans

19. Web IEP and Child Find Add Student Find Student Initial IEP Overview Pre-Plan (go through each tab) Print Menu Final Exit Bug Report

20. Move-in from out-of-state Add Student as move-in Need Meeting date (out-of-state IEP) Need Reeval due date (out-of-state IEP) Meeting choices Move-In Reevaluation Review Interim

21. Attending out-of-state Add Student as attending out-of-state Meeting Type will be different Family (Student/Adult) Services RSD Teacher - out of state (generic)

22. Future Services Future services will roll over from current IEPs to the ‘Future Tab’ They will not become ‘active’ services unless an Amendment is done and they are copied and pasted to ‘services tab’

23. Future Tab Future services, activities and supports will not automatically roll over and become "live," nor will they be used to calculate LRE. If it is necessary to move a future service to the Services or Activities tab, use the amendment process. When possible, secure parent consent beforehand for an amendment without a meeting – moving information is not changing information.

24. Future Tab Do not carry over to next IEP Description has the following: Start Date Provider Total Time Time removed from general education per day Description

25. From Old to New What to expect between June 27 and July 1 By June 27 th all IEP plans need implemented By June 27 th all data clean-up completed June 28 th at 4:00 p.m. – All systems shut down June 29 th & 30 th – conversion will occur July 1 by 7 a.m. July 4 - 7

26. IMS Assignment Changes Roster Changes Noon and Nightly move of data between systems

30. Think of a key point or significant idea you have derived from the meeting so far. Share your M.I.P. with your table group. Groups at Work – Copyright MiraVia LLC – All rights reserved 11:00 – 2:30

31. Questions and Answers 11:00 – 2:30

32. Check your knowledge 11:00 – 2:30

33. 2:30 – 3:45 Discuss plans Finalize plans Please remember: When training dates are scheduled please e-mail Lisa the dates/times and size of training groups.

34. 3:45 – 4:00

35. Develop a one-word summary that captures today. Share the word at your table and why you chose it. Select: one word generated at your table. A spokesperson to share the word with the full group. Groups at Work – Copyright MiraVia LLC – All rights reserved