1. Online Referrals for Special Education Evaluation Referral System AND Data System 2011 Administrators’ Academy August 24 and 25, 2011 Gail Ghere, PhD Special Education Department & Office of Leadership Development

2. Learning Goals— To be able to: Access and navigate the data on the referral system Locate the data to answer student, team and school questions Use the data for and with school processes Recognize the key district trends from 2010- 2011

3. Think back… Last year, who used the online referral system to look at student or school level data? For what purpose? Last year, what special education referral data did you wish you could have accessed?

4. What reports can be generated through the Online Referral System?

5. Who has rights to the data? Student level – Based on Campus rights Caveat—if someone is added to the referral team School level- Principals, APs, & Admin Interns should have school-level rights Should see links to generate school reports

6. We don’t want you accidently creating a new referral today!

7. Access the site: Step 1: www.connect.spps.orgwww.connect.spps.org Step 2: Custom Websites (left side) Step 3: Scroll to Referral for Special Education Evaluation Step 4: Please bookmark the site

8. Step 5: Sign in with Campus ID and Password

9. Navigating the Online SE Referral SiteOnline SE Referral Site

10. QUICK REPORT  Open SY 2012  Incomplete referrals currently open on the system  What do you see?  What are the uses for this report?

11. QUICK REPORT  Open SY 2012  Incomplete referrals currently open on the system  What do you see?  What are the uses for this report? SCHOOL REPORT  Open SY 2011  Both complete and incomplete referrals

12. Identify school trends & concerns Copy and paste school report into Excel Use sort and pivot table features to look for: What is working? What is not working?

13. Open a referral on a student who has one in progress Data: Curriculum based measures Data: Standardized testing— System automatically pulls MCA strand data, MCA-M, MTAS and MAP over the in last two years (must be on our system) How is the data presented When and why to access this data? Data: Intervention data (baseline, intervention, results)

14. District data- What have we learned?

15. Types of Initial Evaluations Type of Initial ReferralCountPercentage Initial: No previous referral81687.8% Initial: Out of state eval778.3% Initial: Previous IEP, over one year363.9% Grand Total929100.0%

16. Who is being referred?

17. Referral SourceCountPercentage Case Manager (if for re-evaluation)475.1% Child Care10.1% General Education Teacher54959.1% Hospital20.2% Not Given545.8% Other Educational Source535.7% Parent19420.9% Public Health10.1% Social Service Agency10.1% Supplemental Service Teacher272.9% Grand Total929100.0% Who is referring?

18. What are the outcomes? Primary Disability for Students Found Eligible Americ an Indi anAsian African Am er Hispan ic Cauca si an Grand Tot al Deaf-Hard of Hearing 1851125 Developmental Cognitive Disabilities:Mild-Moderate138 12 Developmental Delay129 12 Emotional/behavioral disorders124231563 Other health disabilities242651754 Specific learning disabilities41635221592 Speech/language impaired146441860169 Grand Total109116949108427 Percentage of Total1.1%9.8%18.2%5.3%11.6%46.0%

19. = 0.4% = 5.1% = 1.3% =7.1% 2010-2011

20. Reports from the Online Referral System

21. Closing What more do you want to know about? What does your staff need to know about the system? How will you use these data this year?