1. DELEGATE CONVENTION Partnering in Ministry Camp Perkins Lutheran Outdoor Ministries June 6, 2009

2. Meeting Agenda  Introductions / Roster Sign-In  Approve Minutes from 2008 Convention  Reports of Officers & Committees  Program Director & Program Committee  Nominations Committee  Finance & Treasurers Report  Property Committee  Executive Director’s Report  Planning & Development Committee  New Business  By-law Review  Election of Board Members  How has Camp Perkins impacted you?  Dallas Ulrich  Jerry Randolph  Other Business from Delegates  Lunch (12:45 pm)  Camp Tour

3. Welcome! Paul Petersen Board of Director’s Chairman Approve 2008 Convention Meeting Minutes

4. Board Introductions Signe WhiteExecutive Director Tina BentleyMinister Religion Commissioned Colleen Shelton-DavisSecretary / Nominating Chair / At Large Mark BruneAt Large Gene ClemensAt Large Mike MummProperties Chair / At Large Jerry RandolphAt Large Scott GrahamTreasurer / At Large Dallas UlrichLLL Representative Paul PetersenBoard Chair / At Large Rev Randy BenscoterPastor, Treasure Valley Circuit Rev Mark SchulzePastor, Magic Valley Circuit TBDPastor, Yellowstone Circuit

5. Staff Introductions Chris Baldwin – Marketing Intern Ben Holcomb – Maintenance Paul Holle – Program Director Signe White – Executive Director

6. Mission of Camp Perkins The mission of Camp Perkins is to… support the ministry of its member congregations and to make and nurture disciples for Jesus Christ. The ministry provides Christian learning and renewal opportunities, thereby building up the community of believers and reaching out to the world in the name of the Father, Son, and Holy Spirit.

7. Organization God Member Congregations & Delegates Board of Directors Executive Director Staff Committees Property Planning & Development Finance Programs Nominating Executive Committees Property Planning & Development Finance Programs Nominating Executive Camp Perkins is owned by 37 member churches in Idaho, Oregon, and Utah and divided by circuit

8. Delegate Roles & Responsibilities  Your Role as a Delegate Exchanging information between Camp Perkins and the member churchesExchanging information between Camp Perkins and the member churches Share the Camp ministry with your congregation and share your congregational needs and desires with CampShare the Camp ministry with your congregation and share your congregational needs and desires with Camp  Your Responsibilities as a Delegate Attend the annual convention at Camp Perkins, Delegates Forums and consider serving on a committeeAttend the annual convention at Camp Perkins, Delegates Forums and consider serving on a committee Speak and vote on behalf of your congregationSpeak and vote on behalf of your congregation Keep your congregation & leadership informed of activities & opportunities at Camp Perkins (summer camp, retreats, employment, etc.)Keep your congregation & leadership informed of activities & opportunities at Camp Perkins (summer camp, retreats, employment, etc.) Contact person for fund raising for Camp PerkinsContact person for fund raising for Camp Perkins Actively pray for the ministry at CampActively pray for the ministry at Camp WE NEED YOU!!

9. Program Report Program Director: Paul Holle Program Committee: Tina Bentley Gene Clemens Caryn Elliott Rev. Mark Schulze Leah Steinbronn

10. Summer Camp 2009 Summer Staff  Camp Assistants – 4 Kitchen, 1 maintenance, 2 housekeeping, 1 general, 1 technology coordinator  Counselors – 9 Female, 5 male  Adventure Counselors – 2 male, 1 female  Summer Program Facilitators – 3 female, 1 male  Office / Head Cook  Foodservice Director  Head of Maintenance

11. Summer Camp Exciting in 2009 Week-long Family Camp Week-long Family Camp Mountain Biking Camp Mountain Biking Camp Ridges Wilderness Ministry Ridges Wilderness Ministry Family BackpackingFamily Backpacking Oregon Youth TripOregon Youth Trip Leave No Trace Trainer CourseLeave No Trace Trainer Course Servant Events Servant Events First Lutheran, Bozeman, MontanaFirst Lutheran, Bozeman, Montana EYC Logan, UtahEYC Logan, Utah High School Servant EventHigh School Servant Event Leaders In Training Camp (LIT)Leaders In Training Camp (LIT)

12. Day Camp 2009 June 14-19Zion, Burley, ID Redeemer, Salt Lake City, UT June 21-25*Immanuel, Twin Falls, ID *Beautiful Savior, Boise, ID June 28-July 3Hope/St. Johns, Idaho Falls, ID Trinity, Rupert, ID July 5-10Pilgrim, Ontario, OR Shepherd of the Valley, Salmon, ID July 12-17Peace, Filer, ID July 19-24*First, Tooele, UT July 26-31Redeemer, Kimberly, ID August 2-7*Light of Valley, Riverton, UT Saint Mark, Provo, UT

13. Winter Retreats  Staff Reunion (36)  Jr. High Retreat (24, 0)  Sr. High Retreat (45)  Crafting Retreat (40)  Men’s Retreat (21)  Family & Friends Winter Retreat (20)  Idaho Falls Youth Retreat  Southern Idaho Confirmation Retreat

14. Spring / Summer Retreats  Wilderness First Aid: May 15-17  18 Students  Work Weekend: May 26-29  Over 100 workers, children and staff  Parent / Child Retreat: June 19-21, 21-23, 24-26  41 registered for all 3 programs  Single Parent / Child Retreat: July 17-19  24 registered  Summer Family & Friends Camps  July 5-10 Week-long: 13 Registered  July 31-August 2 Weekend: 53 Registered

15. Fall Retreats  Walther League Reunion  August 21-23  Fall Work Weekend  October 2-4  Women’s Retreat  October 16-18, 2009  Amy Hubach  Men’s Retreat  October 23-25, 2009  Dr. Steve Arnold  Sr. High Leaders Retreat  November 13-15, 2009

16. Outdoor Education  Grace, Sandy, UT  Immanuel, Twin Falls, ID  Grace, Pocatello, ID  Hope, Idaho Falls, ID  Canyonside Christian, Twin Falls, ID  St. Paul, Ogden, UT

17. Nominations Committee Colleen Shelton-Davis, Chair Jerry Randolph Rev. Mark Schulze

18. Current Board Members, Positions, and Terms NamePositionElectedTerm Tina BentleyMin Rel Com2007Odd Mark BruneAt Large2007Odd Gene ClemensAt Large2005Odd Paul PetersenAt Large2007Odd Colleen Shelton-DavisAt Large2006Even Mike MummAt Large2006Even Jerry RandolphAt Large2008Even Scott GrahamAt Large2008Even Dallas UlrichLLL2007Odd Rev Randy BenscoterPastor, TV2008Even Rev Mark SchulzePastor, MV2009Odd Rev Jonathan DingerPastor, YS2008Even

19. Nominees MINISTER OF RELIGION COMMISSIONED  Amy Hubach – Grace, Caldwell, ID MEMBER AT LARGE  Wayne Brown, Shepherd of the Mountains, Cascade, ID  Sue Buuck – Friendship Celebration, Meridian, ID  Gene Clemens - St. John’s, Buhl, ID  Paul Petersen – Beautiful Savior, Boise, ID  Kimberlee Schneider – Crown of Life, Rigby, ID  Jerry Werner – Trinity, Eden, ID

20. Finance Report Scott Graham, Treasurer Dale Westermann Colleen Shelton-Davis Bruce Reeder Myrl Schroeder

21. CPLOM Financial Review - 2008

22. Internal Financial Review

23. Property Committee Mike Mumm, Chair Dallas Ulrich Craig Levitan Kevin Meier Myrl Schroeder

24. Property Committee  Lower Showerhouse Completed!  Volunteers…THANK YOU!  Work Weekend  100+ volunteers  Tree removal, trails, tables and more

25. Property Committee  Completed  Retreat Center Roof – partially completed  Picnic Tables  Completed - Thrivent Regional Grant for youth to build tables over work weekend…Thanks, Wade Rast!  Lower and Upper Showerhouse Trail  To Do  New steps and railing for Outdoor Chapel (Servant Event group from Bozeman, MT, and grant from Lutheran Care Center, Inc.)  RC Oil Treatment  Climbing Tower?

26. Executive Director’s Report Signe White

27. Things to consider… In the last decade we Lutherans have seen a 27% decline in infant baptisms 40% decline in confirmations (60% since 1976) 40% decline in the number of 5 th graders (ELCA & LCMS Research)

28. 1980 1985 1990 1995 2005 2007

29. Teen Numbers in LCMS Source: LCMS Rosters and Statistics (Junior Confirmands)

30. Guests Served

31. Summer Camp 2009 Summer Camp April 15 – 33% down from 2008 May 31 – 16% down from 2008…and gaining!

32. The state of our camp…

33. What can you do…   Rise Up and Spread the word!   Retreats   Summer Camp   Day Camp   Congregational Retreats   Reunions   ???   Resource for you…Rev. Mark Schulze

34. Church Visits 2008 Sept 28 – Shepherd of the Valley, Salmon Oct 26 – Christ, Meridian Nov 23 – Shepherd of the Mtns., Cascade - Our Savior, McCall 2009 Jan 11- Immanuel, Twin Falls Jan 25 – Zion, Burley & Trinity, Rupert Feb 15 – Redeemer, Kimberly March 1 – Friendship Celebration, Meridian March 7 - Camp Night, Poc. March 8 – Grace, Pocatello March 15 – St. Paul, Jerome March 22 – Beautiful Savior, Boise April 5 – Hope, ID Falls April 26 – Peace, Filer School Visits Jan – April  Grace, Pocatello  Hope, ID Falls  Clover Trinity  Immanuel, Twin Falls  Zion, Nampa  Christ, Murray, UT  Grace, Sandy, UT  Redeemer, SLC, UT  St. Paul, Ogden, UT  Canyonside Christian, Jerome  Nampa Christian Schools Other Visits  April 21 – Southern Idaho Pastors Conf.

35. Summer Camperships $20,000 made available for 2009 $10,000 distributed by June 6, 2009 Spread the word!

36. The “S” Curve   Start Up – Imagine & Inspire  Growth- Found & Frame  Maturity – Ground & Grow  Produce…Sustain…Decline  Death OR Revive and Renew

37. Start Up – Imagine & Inspire Growth - Found & Frame Maturity – Ground & Grow Produce… Sustain… Declin e Death OR… Revive and Renew!

38. Planning & Development  Year 1  Program Evaluation to determine value and needs  Competitive analysis and data mining  New marketing programs including web site uplift, promotional video, and target marketing toward adults – form marketing committee  Marketing Example  Case Study – Crown of Life, Rigby, ID

39. Planning & Development  Year 3  Endowments  Develop strategies from data mining results  Expanded Day Camp programs  Consistent and effective marketing  Year 5  College credit for camp workers  Ministry of camp expanding beyond current borders  Mission trips - International / Alaska / Utah  Leadership center for the Northwest  Year 10  Multiple off-site locations or satellites  More family friendly facilities  Adequate capacity to grow

40. New Business

41. By-law amendment  Board consists of 1 Pastor from each of the 3 NW District Circuits  Treasure Valley / Magic Valley / Yellowstone  Yellowstone unable to fill Board seat  Proposal  In the event a Pastor cannot fill the Board seat, the Circuit Counselor may appoint a licensed Deacon  1 year term with re-evaluation by the Circuit Counselor with input from the Board  Provides adequate Board representation

42. By-law amendment… Whereas pastoral representation from each circuit is desired, preferred, and deemed important on the Camp Perkins Board of Directors, and whereas pastoral representation may at times, and in certain places be unavailable, and whereas the circuit counselor is suitably appointed and qualified to determine if pastoral representation is unattainable from his circuit, Be it resolved that the circuit counselor from any circuit where Pastoral representation is unavailable may appoint a licensed deacon from said circuit to serve as the circuit's pastoral representative on the Camp Perkins Board of Directors, and Be it resolved that this appointment be re-evaluated by the circuit counselor in conversation with the Camp Perkins Board of Directors at the end of every term of service [on the board for a lay deacon] to determine if pastoral representation is again available. Article V—Board of Directors Section 1. The Board of Directors shall consist of thirteen members: a representative of the International Lutheran Laymen's League; one pastor from each of Northwest District Circuits 10 (Treasure Valley), 11 (Magic Valley), and 12 (Yellowstone); a minister of religion–commissioned; seven members at large. The Executive Director of CPLOM is a non-voting member of the Board of Directors. In the event a pastor is not available from one of the Northwest District Circuits 10, 11 &12, the circuit counselor from any circuit where pastoral representation is unavailable may appoint a licensed deacon from said circuit to serve as the circuit's pastoral representative on the Camp Perkins Board of Directors. This appointment will be re-evaluated by the circuit counselor in conversation with the Camp Perkins Board of Directors at the end of every year to determine if pastoral representation is again available.

43. Election of Board of Director’s  Colleen Shelton-Davis, Nominating Chair

44. How has Camp Perkins impacted you?  Individuals  Dallas Ulrich  Jerry Randolph

45. How has Camp Perkins impacted you?  YOU!  What’s your story…if someone asked you how can you effectively share your message in 30-60 seconds?  How?  Reel them in…a question or statement that piques their interest  150-225 words  Passion  Request

46. How has Camp Perkins impacted you?  Questions to ponder…  What is Camp Perkins?  Who is Camp Perkins for?  What impact does Camp Perkins have on you?  What impact does Camp Perkins have on campers, congregations, guests (e.g. the benefits).  How do you see this person becoming involved in Camp Perkins? (camper, retreat participant, guest group, committee, volunteer, board member, etc.)

47. Thank you!