1. Introduction to POD Operations

2. Objectives By the end of this class you should be able to: Understand what purpose a POD serves Understand what purpose a POD serves Know when it opens and why Know when it opens and why Explain different kinds of personnel, set-up, and security considerations for a POD Explain different kinds of personnel, set-up, and security considerations for a POD Identify some of the key concerns with coordinating a POD with large crowds Identify some of the key concerns with coordinating a POD with large crowds Know who speaks to the Media Know who speaks to the Media

3. What is a POD? Definition: Point of Dispensing These are specific locations that can be opened for the purpose of dispensing (distributing) medication or giving vaccinations to large populations in a public health emergency.

4. When can we expect to see one? 1.PODs are only opened when a large portion of the population is determined to be at great risk to a contagious disease or other biological agent. 2.POD’s are operated under the authority of the Yolo County Health Officer and in coordination with the County Emergency Operations Center.

5. Alert & Notification  Staffing  Facility

6. Personnel  “Command” staff coordinate POD Operations & ensure all POD staff are:  Assigned a supervisor  Provided work breaks  All other Staff and Volunteers are assigned a supervisor and role Every POD follows basic Incident Command System Principles

7. POD Manager Operations Unit Deputy Griage Medical Screening Pharmacist &/or Medical Consult Education Dispensing &/or Vaccination Support Services (First Aid & Mental Health) Logistics Unit Deputy Inventory Control Runners Translation Equipment & Supplies Planning Unit Deputy Data Collection Administrative Assistant Sign In/Sign Out Security/Safety Unit Deputy Interior Security Traffic Control Press AssistantSafety Lead

8. POD Positions - Sign In/Sign Out -First Aid -Equipment/Supplies-Interior Security -Inventory Control-Traffic Control -Griage (Greet and direct clients)-Mental Health Support -Medical Screening -Runners -Medical Consultant-Translators -Health Education -Data Management -Dispensing/Vaccination -Paperwork Collection

9. Responsibilities Managers & Leads Staff Oversee POD Function Monitor Client Flow Authorize changes Documentation Responsible For Information Flow Dispense Make sure your staff have what they need to do their jobs Go to your assigned Supervisor to request supplies, staff, breaks or problems

10. Assets Provided The Health Department may provide supplies and medications for a POD including items such as:  Computer  “POD in a Box” –Forms, POD protocols  Paper supplies, pens, tape, badges  Signage  Site Maps  Traffic Cones  Unit-measured medication packages or vaccine  Medical supplies (if needed)

11. POD In-a-Box

12. Set-up There are FOUR main areas to the set-up of a POD: 1.Organization of Staff 2.POD Design 3.Health & safety 4.Security Once these areas are set-up a POD can function for multiple days.

13. POD Design There are various ways to organize a POD: 1. Drive-Thru 3. Express Screening 2. Clinical Screening 4. Self Screening Pay special attention to: SuppliesCrowd Control Clinic AreasStaff Areas

14. Parking Every POD has maps: Staff Parking Patient Parking Ambulance Loading Zone Bus Loading Zone Delivery Doors Pet Holding Area

15. Security Identification Badges will have colored stripes indicating access to POD areas:  RED-Restricted Access  YELLOW-Moderate Access  GREEN-Open Access

16. Challenges When lots of people are in a small place during a stressful situation “something” is bound to happen!  Maintain Line Control  Assign a role for all volunteers  Follow chain of command for help  Be Polite!

17. Down Time During Slow Periods:  Check in with supervisor to request a break to get food or use restroom  Organize your station  Re-stock supplies  Keep work area clean  Communicate with your Supervisor

18. Special Considerations Mental Health Support Services Intoxicated/Disruptive/Traumatized Mentally Handicapped Co-Worker stress Behavioral Screening or anxiety Special Needs Physically Handicapped ElderlyChildren Non-English Speakers (Monolingual) Media – designated POD staff only

19. Closing When the POD is authorized to, all staff are expected to help with the following:  Return any unused materials for inventory  Collect all paperwork  Help survey and clean the facility  Participate in De-Brief  Turn in your ID Badge & Vest  REMEMBER to Sign-In and Sign-Out

20. Thank you Be sure that you have signed the “Intro to POD” class sign-in sheet so that you can get your completion certificate. Command Staff Class – Class #2 POD Manager Class – Class #3