1. An Enlighten-ed view of Repository and Research System Integration William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7 th May 2010, Leeds

2. Disclaimer We won’t tell you: We have the best or the only way All the answers (we have ideas though) We will tell you: How our systems work Some of the lessons we learned How important good relationships are

3. The Enrich Project (April 2009 – March 2010) Establish Enlighten as a comprehensive University-wide repository and central publications database Create staff profiles using data from core institutional systems including the repository and the Research System Ensure compliance with funders’ open access grant and award policies using the Research System Improve publicity for research activity and outputs

4. Overview of Research Systems Student System Research Mapping System & Web Pages Research System Enlighten - Institutional Repository Finance System Human Resources System

5. Research System

6. Research System [Screenshot]

7. The Research Lifecycle Pre-AwardAwardPost-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion

8. Enlighten: Wide Range of Content Types

9. Our Publications Policy

10. Enlighten [Screenshot]

11. State of Enlighten - May 2010 12,500 User records 23,500 Publication records 1,435 Records from 2009 onwards (227 FT) 2,400+ Full text papers

12. Faculty Overview of Records

13. Scaling up – Graph of Enlighten’s Growth Source: ROAR

14. Increasing Deposit: Institutional Login 11,000 user records added in Dec 2009 from the Data Vault Includes Honorary and Associate members Authentication using GUID Users can no longer use “Create Account” Password’s reset from central service

15. Browsing by Glasgow Author New Glasgow Author view Replaced “All author view” Uses staff names in the Staff A to Z Independent of name cited in the publication Publications linked to author with GUID Glasgow author autocomplete field now available which includes e-mail and GUID No need to add or use Staff Number

16. Browse by Glasgow Author [Screenshot]

17. Adding Funder Data New Funding option in the deposit workflow Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check. New Research Funder browse view Funder data can be added with a new autocomplete field

18. Browse by Research Funder Name

19. Staff A to Z with Publications

20. Role in Impact and Output Agenda Assist with impact plans Identify users of our research and best channels to get it to them Have better ways of articulating the benefits and getting the beneficiaries to confirm this Capture the benefits Capture outputs and impacts and associate them with funders

21. Impacts and Output Research System REF System/ Impact Licences Collaborations Conferences Consultations IP Manager Institutional Repository

22. Ongoing Work: Repository Comprehensive coverage of publications Full text download statistics and reports E-mail to depositor and author when the records is made public Additional project data “Find More” full text search Publications embedded in the Staff A to Z Revision of Faculty view into Schools

23. An Institutional Exemplar – 3 P’s PeoplePoliciesProcesses

24. Find out more Project Web and Blogs http://www.gla.ac.uk/enrich http://enlightenrepository.wordpress.com/ http://www.wordpress.com/researchoutcomes Contact us William Nixon w.j.nixon@lib.gla.ac.uk @williamjnixon Valerie McCutcheon v.mccutcheon@enterprise.gla.ac.uk @mcutchv