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ctcLink Project Update Kelly Blackwood October 24, 2014
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Implementation of modern software to replace our legacy systems for student administration, academics, student finance, college financials, HR, payroll and data/reporting. 24/7 access to online tools and services for students, faculty and staff A set of interconnected software modules to help us streamline and standardize business processes across all colleges and SBCTC 2
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3 Academic Structure Recruiting & Admissions Academic Advisement Campus Community Student Records Curriculum Management Financial Aid & Student Financials Student Self Service Faculty Center Advisor Center General Ledger Accounts Payable Accounts Receivable & Billing Asset Management Treasury (Cash Management) Budgeting Grants & Projects Contract Management Purchasing and Procurement Strategic Sourcing Supplier Contracts Expenses Recruiting Core HR Benefits Time & Labor Absence Management Payroll Talent Acquisition Management ePerformance Employee & Manager Self Service Other Key Components: Reporting & Analytics Management Dashboard Portal (ctcLink Gateway) Self-service Workflow Room/Events Scheduling Mobility
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4 System Overview Colleges: 34 Campuses and Centers: 77 Students: 400,000 Full time faculty and staff: 22,000 Years on legacy system: 34 When ctcLink will be complete: AY 2017-18
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5 ctcLink Implementation Schedule
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6 FirstLink Implementation Activities Weekly status meetings with Project Leadership Data Mapping, Conversion, Validation Security Matrix, Assigning Roles User Acceptance Testing Supporting Systems review & integration planning Schedule and logistics for Training
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7 Critical Success Factors for FirstLink Go-Live Colleges must be able to: Register Students Collect Tuition Award Financial Aid Disburse Financial Aid Process Payroll Purchase Goods
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8 Wave 1 Activities User Acceptance Testing Student and Employee Data Cleanup (bio-demo) Configuration Data Conversion and Mapping Data Cleanup Supporting Systems Review Demo Access Bi-weekly meetings with PMO Wave 1 colleges current and upcoming activities:
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9 Paycheck Earnings
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10 Paycheck Taxes
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11 Paycheck Deductions
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12 Follow the Blog! ctcLink.wordpress.com
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13 Be Connected, Stay Informed ctcLink.sbctc.edu College ResourcesctcLink.sbctc.eduCollege Resources ctcLink Collaboration “365” siteCollaboration “365” –Instructions to sign up for the Collaboration site are under “How To” on College Resources page ctcLink SME listservs –Campus Solutions (Student/Academic) – ctclinksme-cs –Finance – ctclinksme_fin –Financial Aid – ctclinksme-finaid –Human Capital Management (HR/Payroll)– ctclinksme-hcm –Technical –ctclinksme_tech –Reporting/Analytics – ctclinksme_rpt To join a list: http://www.sbctc.edu/docs/collegeaccess/it/_m-mailman-index.aspx#subscribehttp://www.sbctc.edu/docs/collegeaccess/it/_m-mailman-index.aspx#subscribe Follow the ctcLinkblog: ctclink.wordpress.comctclink.wordpress.com ctcLink college team and SMEs roster –Located on College Resources Homepage
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14 Askctclink@sbctc.edu Follow the ctcLink Blog : ctclink.wordpress.com Website: ctclink.sbctc.edu ctclink.wordpress.comctclink.sbctc.edu
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