1. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 1 Plenary Membership Meeting Keith G Jeffery President, euroCRIS keith.g.jeffery@.rl.ac.uk www.eurocris.org

2. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 2 Members This is your chance to Hear reports on euroCRIS activity –You heard already the Task Group reports –Now it is general euroCRIS Board issues influence euroCRIS –By discussing, stating your opinion, persuading the Board to a line of action –As well as your active participation in appropriate Task Groups

3. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 3 Topics 1 Secretariat (Harrie Lalieu) –Membership, elections  2006 Board, newsflashes Treasurer (Geert van Grootel) –Accounts status, audit, budget 2005,2006, membership fees invoicing Strategic Issues (Keith Jeffery) –Strategic partners –Subscription structure –Re-involvement of the EC

4. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 4 Topics 2 euroCRIS Strategy (Neil Jacobs) Task Group Decisions –Conferences Wolfgang Adamczak –Projects Neil Jacobs –CERIF Geert van Grootel –External Relations Anne Asserson Members Meetings (Harrie Lalieu) Dates for 2006, 2007 and possible places CRIS2006 Conference 11-13 May 2006 (Wolfgang Adamczak & Anne Asserson) Any Other Business

5. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 5 Secretariat Membership issues –Steady increase; mechanisms to increase Elections Result: 2006 Board –President: Keith Jeffery –Secretary: Harrie Lalieu –Treasurer: Geert van Grootel –Confererences: Wolfgang Adamczak –Projects: Neil Jacobs –CERIF: Eddie Grabczewski –External Comms: Anne Asserson

6. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 6 Treasurer Accounts status audit budget 2005,2006 membership fees invoicing

7. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 7 Strategic Issues –Strategic partners EARMA ALLEA ESF ERCIM ICSU/CODATA –Subscription structure Board to determine rate for commercial members (e-vote result) –Re-involvement of the EC Opening discussions jointly with ESF and euroHORCs

8. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 8 euroCRIS Strategy: aims a)Promote and improve communication and interaction between global CRIS; b)Maintain and publish the CERIF (Common European Research Information Format) recommendation and any standards endorsed by euroCRIS; c)Organize and run the CRIS series of conferences with associated workshops and other events; d)Provide a source of expertise in CRIS to members and to others under business arrangements made at the time; e)Develop euroCRIS guidelines; f)Nurture the CRIS community by events, a monthly newsletter, an online discussion forum and other appropriate mechanisms; g)Provide a forum for exploring and exploiting new and emerging concepts and technologies (including data quality, standards, etc.); h)Establish a one-stop portal / gateway to international CRIS resources.

9. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 9 euroCRIS Strategy: State1 Here is the current situation for euroCRIS, with reference to the organisation’s aims: CERIF/BEST PRACTICE (a)Promote and improve communication and interaction between global CRIS Increased adoption of CERIF during 2005 has been facilitated by the progress of uniCRIS, a commercial company marketing a CERIF-compliant product. The uniCRIS product underpins the new CERIF-compliant CRIS implemented by the Flemish Research Database IWETO. The relationship between euroCRIS and uniCRIS is still under discussion, but is likely to be defined by a revised euroCRIS membership structure. Other commercial products exist that deploy CERIF, and bespoke systems have also been built. Active discussion has taken place within the Board and wider membership on the extent to which euroCRIS should promote and improve communication and interaction between global CRIS exclusively by reference to CERIF. (b)Maintain and publish the CERIF (Common European Research Information Format) recommendation and any standards endorsed by euroCRIS The latest release remains CERIF 2004 Full Data Model Release 1.1, available from the euroCRIS website. This is available in a variety of expressions including RDF and OWL, thanks to the work of the IST-World project and, in particular, Brigitte Jörg.

10. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 10 euroCRIS Strategy: State2 CERIF / BEST PRACTICE (continued) (d)Provide a source of expertise in CRIS to members and to others under business arrangements made at the time The euroCRIS email list is available for sharing advice and expertise among members, but is lightly used. The euroCRIS email lists are now hosted at Bergen rather than by Yahoo. (e)Develop euroCRIS guidelines The euroCRIS code of good practice remains available. CONFERENCE (c) Organize and run the CRIS series of conferences with associated workshops and other events The Spring 2006 conference will be held in Bergen, and arrangements are ongoing for this. This will be evaluated by the Board. The September 2005 seminar took place in Brussels, and will be evaluated by the Board at the next opportunity. A CERIF tutorial is forming one part of the Autumn 2005 members’ meeting in Lisbon. EXTERNAL RELATIONS (f)Nurture the CRIS community by events, a monthly newsletter, an online discussion forum and other appropriate mechanisms The euroCRIS community has come together in Estonia in Spring 2005, and will convene again in Lisbon in Autumn 2005, with the Brazilian CRIS community. The “Newsflash” has disseminated CRIS news effectively.

11. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 11 euroCRIS Strategy: State3 PROJECTS (g)Provide a forum for exploring and exploiting new and emerging concepts and technologies The various projects in which euroCRIS members are involved have explored and exploited new concepts and technologies, including RDF and OWL expressions of CERIF via IST-World. CISTRANA remains active. (h)Establish a one-stop portal / gateway to international CRIS resources The euroCRIS website has served as a portal for CRIS resources, but changes within its host organization now mean that new arrangements need to be made to ensure continuity.

12. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 12 euroCRIS Strategy: 2006 Plan1 In consideration of the above, the euroCRIS strategy (objectives) for 2006 under each aim is as follows. CERIF/BEST PRACTICE (a)Promote and improve communication and interaction between global CRIS by: i.Seeking actively new models and techniques to improve communication and interaction between global CRIS. Meantime, support and develop CERIF. ii.Identifying, documenting and pursuing ways in which euroCRIS can legitimately support the efforts of commercial and non-commercial organizations in broadening the implementation base for CERIF. iii.Identifying and pursuing ways to publicise the technical benefits of CERIF among development communities. iv.Identifying and pursuing ways to publicise the commercial and social benefits of CERIF among commercial, institutional and political communities. v.Reviewing the Lisbon CERIF tutorial, assessing demand, and planning accordingly

13. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 13 euroCRIS Strategy: 2006 Plan2 ( b)Maintain and publish the CERIF recommendation and any standards endorsed by euroCRIS, by: i.Ensuring continuity within the CERIF Task Group ii.Reviewing and, if necessary, revising the CERIF change management, release and maintenance procedures, to ensure that they continue to meet high standards of transparency and quality. (d)Provide a source of expertise in CRIS to members and to others under business arrangements made at the time, by: i.Documenting the procedures and conditions under which non-members of euroCRIS may seek guidance from the organization. ii.Reviewing and, if necessary, improving the static documentation and dynamic forums through which members may access CRIS expertise within the organization. (e)Develop euroCRIS guidelines, by: i.Reflecting the outcome from (a)i. ii.Maintaining up-to-date guidance on implementing CERIF in bespoke systems. iii.Maintaining up-to-date guidance on procuring CERIF-compliant products. iv.Reviewing and, if necessary, updating other aspects of the best practice guidelines as appropriate.

14. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 14 euroCRIS Strategy: 2006 Plan3 CONFERENCE (c)Organize and run the CRIS series of conferences with associated workshops and other events, by: i.Running the 2006 conference in Bergen, ensuring the proceedings are published, and evaluating the conference to inform future events. EXTERNAL RELATIONS (f)Nurture the CRIS community by events, a monthly newsletter, an online discussion forum and other appropriate mechanisms, by: i.Holding Spring and Autumn members’ meetings. ii.Continuing to publish the Newsflash, and encouraging members to use it to inform the community of developments iii.Reviewing the 2005 Brussels seminar and deciding what form this should take in future years. PROJECTS (g)Provide a forum for exploring and exploiting new and emerging concepts and technologies (including data quality, standards, etc.), by: i.Developing an inventory of technologies and concepts of interest to members ii.Using (g)i, (a)i, and other information to draft a roadmap for interoperable CRIS. iii.Using the above, plus a review of CRIS domains represented within euroCRIS, to identify relevant EU calls, as information about these becomes available, in order to excite interest among members in putting collaborative bids together.

15. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 15 euroCRIS Strategy: 2006 Plan4 … and especially Establish a one-stop portal / gateway to international CRIS resources, by: –Identifying and securing a permanent organizational and technical host for the euroCRIS website.

16. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 16 Task Group Discussions Conferences Projects CERIF External Relations

17. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 17 Conferences No further decisions / actions

18. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 18 Projects Barriers to Participation and possible solutions Substantive topics –Tools for national implementations of CERIF –European CRIS portal –E-doctoral theses –Information retrieval topics –Integrating CERIF with OAI –Working with LATTES

19. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 19 CERIF Reviewed website – positively Procedure –1. change ‘changes’ to ‘changes / additions’ –7. change ‘publish’ to ‘publish full CERIF datamodel with version number and date’ Completing the documentation –RDF/XML –OWL  possible project with OAI community

20. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 20 External Relations Seminar –Keep as is or more interactive –PR activity or technical? Website –Hosting problem –Change to update / change –Agreed by vote to proposal ‘board to explore if possible to move towards a CERIF-database-driven, content- managed, website’

21. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 21 Future Members’ Meetings 20060510 (Wed) Bergen, Norway –Day before CRIS2006 Conference 20061109-10 (Thu-Fri) ?Copenhagen, Denmark? 20070510-11 (Thu-Fri) ?Ireland? 20071108-09 (Thu-Fri) ?Switzerland? Volunteers to organise?

22. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 22 CRIS2006 20060511-13 (Thu-Sat) Bergen, Norway SAS Hotel, Bryggen

23. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 23 CRIS2006 Programme PROCESS –Management of the research process: CRISs and workflow management viewed from different perspectives (the researcher desktop, the research administrator in a re­search institution (academic or commercial), funding agency or government depart­ment) and covering the research process through proposal, funding, execution, deliv­ery of outputs and on to innova­tion and exploitation INTERACTION –Interoperation of systems and people, interaction of CRIS users with systems, integra­tion of different CRIS-related inputs, portals and information access (including Open Access), data warehouse construction, new support paradigms such as GRIDs EVALUATION –CRISs as evaluation tools, use of a data warehouse, measurement of research out­ puts, quality assessment, novel methods for peer review of proposals and publica­ tions, identification of strategic future R&D topics ARCHIVES –CRISs providing intelligent contextual access to repositories of pub­li­ca­tions, patents, products, primary datasets and associated management of curation with legalistic, media and metadata aspects

24. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 24 CRIS2006 Programme Papers in plenary sessions Workshops Poster sessions and presentations as part of an exhibit Paper proposals should be approximately 3 pages in length and include a 10-line summary (abstract). The call closes on November 14, 2005 (28 th ?) For further information on how to make a proposal, as well as details about CRIS2006 and the location of the conference, please consult the conference's web site at: http://ct.eurocris.org/CRIS2006/

25. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 25 CRIS2006 Organisation Accommodation reserved in hotel Meeting rooms reserved in hotel Social programme arranged

26. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 26 CRIS06 8th CRIS conference, Bergen, May 2006

27. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 27 Suggested title ”Enabling Interaction and Quality: Beyond the Hanseatic League" 11-13 May 2006, Bergen

28. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 28 Why & When 15 years since the first CRIS conference 11. May to Saturday 13. May 2006 Raddisson SAS Hotel at Bryggen

29. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 29 Bergen seen from Fløyen SAS hotell

30. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 30 Bergen Harbour Fløyen Bryggen

31. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 31 Raddisson SAS Hotel Bryggen Conference price: Pr night in single room NOK 895 /€106 Pr night in double NOK 545/€65 Indoor swimming pool, weight-training facilities and a relaxing sauna and

32. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 32 Reception Wednesday 10 th May Bryggen Museum

33. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 33 Dinner, Thursday 11 May Fløyen

34. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 34 Dinner Friday 12 th May SAS Hotel, Bryggen –(conference hotel)

35. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 35 How to reach Bergen? –Direct Amsterdam, KLM London Gatwick and Stansted Most flights via Copenhagen or Oslo Brussels, KLM, Lufthansa, Air France, Alitalia,… Flights approx. from 1500 - 2500NOK (over the weekend) www.sasbraathens.no

36. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 36 Activities for accompanying person Sightseeing at Bryggen and Haakonshallen ending with lunch on Traktørstedet Visit to Troldhaugen and the Stave Church Tour of the local Art galleries Visit to Håkonshallen Aquarium Sightseeing in Old Bergen, open air museum Norway in a Nutshell –Train to Voss, with local train to Flåm –Boat to Gudvangen –Return to Bergen by bus or boat

37. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 37 Troldhaugen, Edvard Griegs Home

38. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 38 Local Art Galleries

39. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 39 Local Art Gallery, China Collection

40. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 40 Fedje

41. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 41 Norway in a Nutshell

42. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 42 Any Other Business

43. ©euroCRIS/Keith G JefferyPlenary Membership Meeting 20050711 43 And remember Keep up-to-date with euroCRIS activities by checking regularly www.eurocris.org