1. Operating Framework: an update from the T&D Board & National Standards Anne Moises Chief Information Officer Scottish Government

2.  Commitment in Scotland’s Digital Future – Delivery of Public Services Strategy to support transformation through providing a set of architecture and design principles promoting and supporting the use of commonly agreed standards and specifications an information assurance approach High Level Operating Framework (HLOF)

3.  Supports collaboration and integration with a focus on: reusebefore buy before build  Helps to eliminate duplication and avoidable spend  Development and adoption led through national and sectoral governance arrangements (for example LG ICT Strategy Board)  Provides guidance to the public sector and the ICT Industry on design of future internal and external digital public services High Level Operating Framework (HLOF)

4. Update to HLOF - January 2015 Summary of Findings following consultation across Public Sector  Overall support for a cross-sector framework  Support for shared ownership of its development and use  HLOF should be about ‘delivery of services’  Range of views as to what it should contain and be presented  very different perspectives required for various audiences  Principles of HLOF already being used in more mature sectors but other sectors have low awareness  HLOF needs to be part of appropriate governance within sectors  Confusion as to coverage – citizen facing ICT services or internal ICT services (especially identity & access management)  Need clarity on Common Reference Model and Maturity Model

5. Update to HLOF - January 2015 Key Conclusions for Update  HLOF addresses a number of dimensions at the same time so focus and practical application to be clearer  Relevance and adoption rate of HLOF principles varies with maturity  All sectors need a basic level of understanding of the architecture discipline  Generic, logical reference model is essential to create a common vocabulary  Defining a Scottish Public Sector ‘whole of enterprise’ Reference Model at next level of detail will be a challenge  Some form of ‘ideal’ state is required - what does good look like  Maturity Model or decision support model to help travel in the right direction

6. Main Changes  Not a single national architecture  Generic and Ideal Services Models  Agreed National Standards Added –MyGov.scot; –Myaccount; –Data Centre & Hosting Strategy; –SWAN  Process for recommending and endorsing National Standards  Additional Architectural Principles: –Architecture Approach Required –Architecture Skills to be increased –Use of Open Standards and Open Source Software –Use of federated identity management –Federated Design Authority Model  Repository / register of Re-usable Components

7. HLOF – The future  Federated approach to governance and ownership is essential  Shared ownership and responsibility for maintaining currency & relevance  This is a living, breathing operational framework  Over time, this is the direction all Public Sector has to travel

8. Open Document Standards Background  Open Standards for preserving, sharing and viewing all government documents announced by the Cabinet Office in July 2014,  applies to UK Central Government not wider public sector  UK Government departments publishing implementation plans

9. UK Government Standards  For sharing or collaborating on government documents: –Open Document Format (ODF) version 1.2 (or later). –ODF version 1.1 may be used for transition to the implementation of ODF 1.2.ODF version 1.1  For viewing government documents, standards to be used are: –HTML5; andHTML5 –PDF/A-1 ISO/IEC 19005-1:2005 and PDF/A-2 ISO/IEC 19005-2:2011 (document management - electronic document file formats for long-term preservation)PDF/A-1 ISO/IEC 19005-1:2005PDF/A-2 ISO/IEC 19005-2:2011

10. Scottish Government Actions  T & D Board seeking the Scottish Public Sector views on the implementation of similar standards in Scotland  Spread the word – no commitment yet to implement  Short life working group set up to examine and look at issues  Consulting across all sectors  Decide on the way forward

11. Request to SOCITM to share your views  Who is already using ODF?  What requests are you having for ODF?  What publication issues do you see using ODF?  What challenges do you see with ODF? (desktop, inter-system dependencies, etc…..)

12. Background Information on Standards The announcement concerning open document formats is live here: https://www.gov.uk/government/news/open-document-formats-selected-to-meet-user-needs https://www.gov.uk/government/news/open-document-formats-selected-to-meet-user-needs Information about the standards are published here: https://www.gov.uk/government/publications/open-standards-for-government.https://www.gov.uk/government/publications/open-standards-for-government The Standards Hub has been updated: http://standards.data.gov.uk/ http://standards.data.gov.uk/ Mike Bracken's post on the GDS blog is here: https://gds.blog.gov.uk/https://gds.blog.gov.uk/ And last but not least here are a selection of published implementation plans or confirmed policies: https://www.gov.uk/government/publications/defra-plan-software-for-open-document- formats/defra-plan-office-productivity-tools-for-handling-open-document-formats https://www.gov.uk/government/publications/hm-treasury-and-open-standards-for-document- formats/hm-treasury-and-open-formats-for-documents https://www.gov.uk/government/publications/dfids-plan-for-migrating-document-types-to-open- standards-format

13. Questions