2. Designing Effective “PowerPoint Presentations” March 15, 2013

3. Creating an effective slide presentation can seem like an overwhelming task. One way to make the whole presentation more manageable is to follow a proven three-step process-the three Ps (Plan, Prepare and Practice. PLANPREPAREPRACTICE

4. PLAN 1.Identify the purpose of the presentation. 2.Determine the type/level of your audience. 3.Create a storyboard using a piece of paper.

5. PLAN Make sure that text and images are arranged in a visually pleasing, balance, easy-to-read, and functional way. Remember: Keep it Simple and Straightforward (KISS)

6. PREPARE SimpleConsistent Clear Big Progressive

7. Make It Big

8. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44

9. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small

10. Make It Big (How to Estimate) Look at it from 2 metres away 2 m

11. Keep It Simple

12. Keep It Simple (Text) Too many colours TooToo Many Fonts and Styles The 6 x 7 rule –No more than 6 lines per slide –No more than 7 words per line

13. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

14. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

15. Falling Leaves Observed DelhiMumbaiGoa January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Too detailed !

16. Falling Leaves in Millions In 10 6 DelhiMumbaiGoa January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler

17. Falling Leaves Too detailed !

18. Falling Leaves Much Simpler

19. Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content

20. Keep it Simple (Clipart) People have limited attention span. A carefully placed clipart can catch attention and interest. A clipart should contribute to the understandability of the slide. It should not be used decoratively.

21. Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary

22. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better

23. Keep It Simple (Animation) 2 m Too distracting !

24. Keep It Simple (Animation) 2 m Simple & to the point

25. Make It Clear

26. Make It Clear (Text) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier Avoid vertical and italicized texts

27. Sanserif Z Serif Z Make It Clear (Fonts) busy clear

28. Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)

29. Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours

30. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrasthigh contrast

31. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

32. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

33. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

34. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

35. Be Progressive

36. Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Too many in one go!

37. Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Progressive & thus focused

38. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused

39. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused

40. Be Consistent

41. Differences draw attention Differences may imply importance Use surprises to attract not distract

42. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

43. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

44. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts

45. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!

46. When Creating Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides

47. When Presenting… Speak loudly and clearly Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience –(if applicable) Don’t read the slides word-for-word, use them for reference PRACTICE

48. Practice your presentation before a neutral audience –Ask for feedback Be particular about the time allotted for presentation Leave time for questions

49. Thank You !