1. Word 2007 ® Business and Personal Communication How can you use Word 2007 to format your documents? Fonts Font Styles Lists

2. Lesson 2: Format Content You can change margins, add color and styles, and create lists to make your document more interesting and easy to read.

3. Lesson 2: Format Content What is a memo and how is it used? How can I begin formatting a memo? How can changing fonts enhance a memo? What are lists and outlines? What vocabulary words should I review? View This Presentation to Answer the Following Questions:

4. Memos may share information, make a request, or suggest a change. Lesson 2: Format Content A memo is a short document that is used to communicate quickly between members of a team in an organization.

5. A memo has special formatting that makes it easier to read. Lesson 2: Format Content The heading identifies the recipients, subject, and other information.

6. Lesson 2: Format Content The closing can contain the writer’s initials and enclosure information. The body of a memo contains the information being shared.

7. How can members of a team use a memo to communicate with each other? Academic Skills Check Answer: Members of a team can use a memo to share information, make a request, or suggest a change. Lesson 2: Format Content

8. What are the three main parts of a memo? Academic Skills Check Answer: A heading that contains the memo’s guide words. A body that contains the information being shared. A closing that can contain the writer’s initials and enclosure information. Lesson 2: Format Content

9. To begin formatting your memo, set the margins and tab stops. Lesson 2: Format Content A margin measures the distance from the edge of the page to the text. Tab Margin

10. Memos use a 2” top margin and 1” margins for left and right margins. Lesson 2: Format Content If the memo is very short, you might reset the left and right margins to 1.25”.

11. To change the margins of a memo, use the Page Setup dialog box. Lesson 2: Format Content

12. A tab stop is a marker on the horizontal ruler that shows where the insertion point will jump to when you press the Tab key. Lesson 2: Format Content Use Tab stops to help you format the heading of a memo correctly. Tab stop

13. To reset the tab stops of a memo, use the Tabs dialog box. Lesson 2: Format Content

14. How do you change the margins of a memo? Tech Check Answer: To change the margins of a memo, use the Page Setup dialog box. Lesson 2: Format Content

15. What is a tab stop? Tech Check Answer: A tab stop is a marker on the horizontal, or left-to-right, ruler that shows where the insertion point will jump to when you press the Tab key. Lesson 2: Format Content

16. Change the font and font style to make the text clearer and easier to read, and to enhance your memo. Lesson 2: Format Content

17. A character is an individual letter, number, symbol, or punctuation mark. Examples of characters: J12©? Examples of fonts: Arial Calibri Cambria Examples of font sizes: 18pt. 24pt. 32pt. A font is the unique design of a set of characters. The automatic, or default, font in Word 2007 is Calibri. Font size refers to how large or small characters are. Font size is measured in points.

18. Font style refers to effects such as bold, italic, and underline. Examples of font styles: Bold Italic Underline Lesson 2: Format Content Apply these effects to words and phrases to add emphasis.

19. Lesson 2: Format Content To modify a memo’s font, style, and size, open the Font dialog box.

20. To make text stand out and enhance a memo, or make it better, apply special formatting to characters. Lesson 2: Format Content shadow Some special effects include strikethrough, shadow, and ALL CAPS.

21. How can you make text stand out in a memo? Tech Check Answer may include: To make text stand out in a memo, apply special character effects, or apply font styles, such as bold, italics, or underline. Lesson 2: Format Content

22. How do you modify a memo’s font, style, and size? Answer: Use the Font dialog box to modify a memo’s font, style, and size. Lesson 2: Format Content TechCheck

23. Lesson 2: Format Content Lists and outlines are an effective way to organize information in a memo.

24. Lesson 2: Format Content A numbered list indicates that items in a list should be viewed, or performed, in a particular order. A numbered list is a list of items that appear in a particular sequence. Each item is preceded by a number or letter.

25. Lesson 2: Format Content In a bulleted list each item begins with a bullet to call attention to it. Bullets are symbols, shapes, or images such as dots, diamonds, or arrows. Use a bulleted list if it does not matter in which order the items in the list are displayed.

26. Lesson 2: Format Content An outline numbered list looks just like an outline that you might create on paper to take notes or to study from. You can subdivide the list into a maximum of nine levels.

27. Lesson 2: Format Content To create a list or outline, click the Multilevel List button in the Paragraph group on the Home tab.

28. When should you use a numbered list? Answer: Use a numbered list when you want to indicate that items in a list should be performed or viewed in a particular order. Lesson 2: Format Content Academic Skills Check

29. When should you use a bulleted list? Answer: Use a bulleted list when it does not matter in which order the items in the list are displayed. Lesson 2: Format Content Academic Skills Check

30. Lesson 2: Format Content Vocabulary Review memo A document that shares information quickly between members of a team.

31. The amount of space between the text and the edge of the page. Lesson 2: Format Content Vocabulary Review margin

32. tab stop A setting that determines where the insertion point will stop when you press the Tab key. Lesson 2: Format Content Vocabulary Review

33. character An individual letter, number, symbol, or punctuation mark. Lesson 2: Format Content Vocabulary Review

34. font The unique design of a set of characters. Vocabulary Review Lesson 2: Format Content

35. font size The measurement of characters in points. Vocabulary Review Lesson 2: Format Content

36. font style An effect that can be applied to a font, such as bold, italic, or underline. Vocabulary Review Lesson 2: Format Content

37. numbered list A list of items that must appear in a particular sequence. Each item is preceded by a number or letter. Lesson 2: Format Content Vocabulary Review

38. bulleted list A list of items preceded by a special symbol, such as a dot or an arrow. Lesson 2: Format Content Vocabulary Review

39. bullet A symbol, shape, or image such as a dot, diamond, or arrow. Lesson 2: Format Content Vocabulary Review