1. Student Transportation Reimbursement Workshop August 2010

3. 2010 Legislation SB 1418. SECTIONS 23 and 33. SB 1418. SECTIONS 23 and 33. SECTION 23. Notwithstanding the provisions of Section 33-1006, Idaho Code, for the period of July 1, 2010, through June 30, 2011, the total moneys paid to school districts for eligible transportation costs shall be reduced by ten percent (10%). SECTION 23. Notwithstanding the provisions of Section 33-1006, Idaho Code, for the period of July 1, 2010, through June 30, 2011, the total moneys paid to school districts for eligible transportation costs shall be reduced by ten percent (10%). SECTION 33. Idaho Code 33-1006. The only miles for which costs may be reimbursed shall be those directly associated with transporting students for the purposes of regular school attendance during regular days and hours.

4. 2010 Legislation, Cont. SB 1418, Section 23 – 10% Holdback SDE will calculate transportation reimbursements as usual: 50/85% blend plus block grant Bottom line paid out during FY11 will be at 10% less than calculated

5. 2010 Legislation, Cont. SB 1418, Section 33 – Mileage Eliminated reimbursable field trip mileage Reduced shuttle mileage reimbursement eligibility to (all criteria must apply): Between district-owned or exclusively-leased facility Regular school attendance Regularly recurring days Regular days and hours

6. Review

7. Other Miles “Other” non-reimbursable miles in yellow school buses: “Other” non-reimbursable miles in yellow school buses: Moving buses to facilities for repair or maintenance, test driving, training miles, fueling Moving buses to facilities for repair or maintenance, test driving, training miles, fueling Mileage from leasing buses to non-district groups Mileage from leasing buses to non-district groups Contractors: Mileage not associated with district’s student transportation program should be tracked by the contractor but not reported on reimbursement claim Contractors: Mileage not associated with district’s student transportation program should be tracked by the contractor but not reported on reimbursement claim

8. Non-Conforming Vehicles Matrix – All mileage shall be tracked on all vehicles used to transport students and transportation personnel. Matrix – All mileage shall be tracked on all vehicles used to transport students and transportation personnel. SISBO – District shall maintain accurate records of all trips in all school buses and non-conforming vehicles used in the transportation of students. SISBO – District shall maintain accurate records of all trips in all school buses and non-conforming vehicles used in the transportation of students.

9. Other Student Trip Miles Report mileage in district-owned over-the- road coach buses, yellow buses removed from SDE inventory, or vans used to transport students. Report mileage in district-owned over-the- road coach buses, yellow buses removed from SDE inventory, or vans used to transport students. Any expenses tied to this mileage should not be reported on the claim form, i.e. salaries and benefits, shop utilities, fuel, parts, supplies. Any expenses tied to this mileage should not be reported on the claim form, i.e. salaries and benefits, shop utilities, fuel, parts, supplies. Pro-rate according to total student mileage. Pro-rate according to total student mileage.

10. Pre-Approvals Required Bus safety options: Bus safety options: Air conditioning, automatic chains, diesel-fueled auxiliary heating system, electromagnetic driveline retarder, empty/passenger bus check system, engine retarder, exhaust retarder, flat floor, front bumper-mounted crossing arm, track seating, heated entry steps, pre-school age seating, roof-mounted rear air deflector, second stop arm, wheelchair lift Air conditioning, automatic chains, diesel-fueled auxiliary heating system, electromagnetic driveline retarder, empty/passenger bus check system, engine retarder, exhaust retarder, flat floor, front bumper-mounted crossing arm, track seating, heated entry steps, pre-school age seating, roof-mounted rear air deflector, second stop arm, wheelchair lift

11. Pre-Approvals Required Miscellaneous, not all inclusive: Miscellaneous, not all inclusive: Routing software – annually, trainings outside SDE sponsored or outside those listed on Matrix, radio repeater, new radios not purchased with a new bus, diagnostic equipment, large tools, cell phones in-lieu of bus radios, emergency bus or equipment lease, seat pouches, extra digital bus camera hard drives if more than two per year Routing software – annually, trainings outside SDE sponsored or outside those listed on Matrix, radio repeater, new radios not purchased with a new bus, diagnostic equipment, large tools, cell phones in-lieu of bus radios, emergency bus or equipment lease, seat pouches, extra digital bus camera hard drives if more than two per year

12. Idaho Code 33-1006 85% Transportation Reimbursement SDE Training SDE Training SDE Assessment Fee SDE Assessment Fee Bus Depreciation Bus Depreciation Bus Maintenance Bus Maintenance 50% Transportation Reimbursement 50% Transportation Reimbursement All other approved costs All other approved costs

13. Idaho Code 33-1006 (7) 2010 Block Grant See amount on FY09 Funding Cap See amount on FY09 Funding Cap Based on difference of old 85% formula and new 50/85% blend formula Based on difference of old 85% formula and new 50/85% blend formula $100,000 Total Reimb Cost $60,000 Reimb From 50/85% $25,000 Reimb From Block Grant $15,000 Non- Reimbursable

14. Block Grant 2011 (a) Divide the amount distributed to the district pursuant to this subsection (7) in fiscal year 2010 by the district’s support units for fiscal year 2010 (a) Divide the amount distributed to the district pursuant to this subsection (7) in fiscal year 2010 by the district’s support units for fiscal year 2010 $25,000 FY10 Grant 17.4 Units in 2010 $25,000/17.4 $1,436.78 per Unit

15. Block Grant 2011 (b) Multiply the result of the calculation found in subsection (7)(a) of this section by the number of support units in the current fiscal year (b) Multiply the result of the calculation found in subsection (7)(a) of this section by the number of support units in the current fiscal year $1,436.78 per Unit 17.5 Units in FY11 $1,436.78 * 17.5 = $25,143.65 Block Grant Base

16. Block Grant 2011 (c) Determine the percentage change in statewide transportation reimbursements as provided for in subsection (5) of this section since fiscal year 2010 (c) Determine the percentage change in statewide transportation reimbursements as provided for in subsection (5) of this section since fiscal year 2010 (d) Determine the percentage change in statewide student enrollment since fiscal year 2010 (d) Determine the percentage change in statewide student enrollment since fiscal year 2010 Changes in trans reimb and enrollment since 2010 2010 reimb 50/85% = $54,050,213 2011 reimb 50/85% = estimate # avail Feb 2011 2010 enrollment = 278,522 2011 enrollment = # avail in Dec 2010

17. Block Grant 2011 (e) Subtract the result of the calculation found in subsection (7)(d) of this section from the result of the calculation found in subsection (7)(c) of this section (e) Subtract the result of the calculation found in subsection (7)(d) of this section from the result of the calculation found in subsection (7)(c) of this section (f) Adjust the result of the calculation found in subsection (7)(b) of this section by the percentage result from subsection (7)(e) of this section. (f) Adjust the result of the calculation found in subsection (7)(b) of this section by the percentage result from subsection (7)(e) of this section. $25,143.65 Block Grant Base 5% - 2% = 3% $25,143.65 * 1.03 = $25,897.96 FY11 Block Grant 5% change in statewide transp reimb since 2010 2% change in statewide enrollment since 2010

18. Open Discussion and Questions