1. U.S. COAST GUARD SECTOR KEY WEST HURRICANE PREPAREDNESS TRAINING
CAPT Pat DeQuattro Sector Key West Commanding Officer
CWO Lori Ramthun YNC Greg Eagle
Sector Key West Hurricane Assistance Team
HSC Joseph McGovern
Health Services

2. Agenda Shelter Guidelines Evacuation Guidelines Preparation Checklists
Travel Entitlements
Total time 3 hours

3. References: D7 Messages:
2011 Hurricane Evacuation Policy, Safe Haven Information and Financial Guidance
2011 Hurricane Personnel Accountability Policy Guidance for D7 AOR
Joint Federal Travel Regulations (JFTR)
Naval Air Station Hurricane Plan
Sector Key West Hurricane Plan
Time: 15 minutes

4. Accountability - Who do you call?
Objectives
Notification System
Accountability - Who do you call?
What is the difference between a sheltering and an evacuation events?
Preparation Checklist
Where is the safe havens located?
When do we have to leave?
Special Needs/Medical Needs
Travel Entitlements
Evacuation Plan
Local government officials, not the Red Cross, issue evacuation orders when disaster threatens. Listen to local radio and television reports when disaster threatens. If local officials ask you to leave, do so immediately; they have a good reason for making this request.
Coordinate your evacuation plan in advance when creating your family's disaster plan. Ensure that you've tested the evacuation routes and that you have planned several in the instance of closed roads and routes.
Safe Haven
Notify NDPO of plans
EIT
HEAT
Remember these simples tips:
Wear long-sleeved shirts, long pants and sturdy shoes so you can be protected as much as possible.
Take your disaster supplies kit.
Take your pets with you; do not leave them behind. Because pets are not permitted in public shelters, follow your plan to go to a relative's or friend's home, or find a "pet-friendly" hotel.
Lock your home.
Use travel routes specified by local authorities — don't use shortcuts because certain areas may be impassable or dangerous.
Stay away from downed power lines.
If you have only moments before leaving, grab these things and go!
Medical supplies: prescription medications and dentures.
Disaster supplies: flashlight, batteries, radio, first aid kit, bottled water
Clothing and bedding: a change of clothes and a sleeping bag or bedroll and pillow for each household member
Car keys and keys to the place you may be going (friend's or relative's home)
If local officials haven't advised an immediate evacuation
If there's a chance the weather may get worse or flooding may happen, take steps now to protect your home and belongings. Do this only if local officials have not asked you to leave.

5. What history has taught us….
Lessons learned over 2008 Tropical Storm Fay and Hurricane Ike
15 minutes

6. Notification
Sector Key West uses a phone message service which delivers automated phone calls, within minutes, to any group, large or small. Our CO feels that if there is any information families need to be aware of he will use this messaging service.
In the event we need to evacuate or shelter for a storm.

7. Individual Awareness
Stay up-to-date on storm activities by watching local weather, the Weather Channel or track storms on the internet at Thank you and have a great Coast Guard day.

8. Sheltering Event Occurs when: Hurricane categories 1 or 2 are likely
When directed by the Navy CO
If you live on any of the Navy installations, the Navy must provide the housing residence with alternate lodging accommodations.

9. Shelter Event
Depending on storm direction and high tide, Sigsbee housing will be the first concern of the Navy CO and may require residence to evacuate. Why??

10. Sigsbee Causeway flooding

11. 2011 Sheltering Policy CG mirrors the Navy Sheltering Policy
See enclosure 3 of Annex J for your sheltering assignment

12. Shelter Preparedness Complete a preparation checklist
(enclosure 2 of the family memo)
Practice/discuss plan with the family members
Create a disaster kit – PLAN EARLY
Create a disaster plan
Meet with your family and discuss why you need to prepare for disaster. Explain the dangers of fire, severe weather and earthquakes to children. Plan to share responsibilities and work together as a team.
Decide whether or not to evacuate. Are you in a mandatory evacuation zone? Is there time to evacuate? Where will you go?
If the member will deploy or is deployed, determine ahead of time where the dependents will evacuate to and notify the your NDPO or Unit POC of that location. If you or your dependents are not going to evacuate, notify the unit NDPO or unit POC that you will be staying at home; provide your home address, telephone# and/or cell phone.
Ask an out-of-state friend or family member to be your “family contact.” After a disaster, it’s often easier to call long distance or you may only be able to make one phone call. Other family members should call this person and tell them where they are. Everyone must know who your contact is and your contact’s phone number.
Discuss what to do in an evacuation. Plan how to take care of your pets.
Write down all of these contact numbers and information on the family emergency contact card.
Complete this checklist
Post emergency telephone numbers by phones (fire, police, ambulance, etc.).
Teach children how and when to call 911 or your local Emergency Medical Services number for emergency help.
Show each family member how and when to turn off the water, gas and electricity at the main switches.
Check if you have adequate insurance coverage.
Teach each family member how to use the fire extinguisher (ABC type), and show them where it’s kept.
Install smoke detectors on each level of your home, especially near bedrooms.
Conduct a home hazard hunt. Both before and after a storm.
Stock emergency supplies and assemble a Disaster Supplies Kit.
Take a Red Cross first aid and CPR class.
Determine the best escape routes from your home. Find two ways out of each room.
Find the safe spots in your home for each type of disaster.
Practice your plan
Test your smoke detectors monthly and change the batteries at least once a year.
Quiz your kids every six months so they remember what to do.
Conduct fire and emergency evacuation drills.
Replace stored water every three months and stored food every six months.
Test and recharge your fire extinguisher(s) according to manufacturer’s instructions.

13. Sigsbee Sheltering (Example)
If You Live :
Trumbo Point
Peary Court
Truman Annex, JIATF Watch Standers, GEO Bachelors
Sigsbee Streets: Bowfish Court and Batfish Courts
Sigsbee Streets: Seahorse Court, Salmon Court, Sealion Court, Spadefish Court, Tang Court, Trout Court, Tinosa Court, Tunney Court
Sigsbee Streets: Stephen Mallory Road, Matthew Peary Road, David Porter Road,
Sigsbee Streets: Dewey Road, Truxton Road, Farragut Road
Sigsbee: Gilmore Drive
Your Shelter Assignment is:
Truman Annex Bldg 437
Truman Annex Bldg 438
Truman Annex Bldg 439
 Boca Chica Bldg 638
Boca Chica Bldg 639
Boca Chica Bldg 648
Boca Chica Bldg 649
Boca Chica Bldg 727

14. Sheltering Preparation
Bring outdoor items in
Elevate your belongings
Have some cash available
Flash lights with batteries
Games for kids
Food/Water

15. Sheltering Checklist Additional Garbage bags and Toilet Paper
Bedding, pillows (only 2 single beds)
Plates, bowls, cups and silverware (non-electric can opener)
Flashlights, radio (extra batteries)
Toiletries: towels, washcloths
Entertainment for children
Food, water and medications (3 days)
See enclosure 3 page 2 for the sheltering checklist

16. Shelter Information Lodging Options
NO travel, lodging or per diem reimbursements.
NO Pets Allowed in any shelter – pet shelter is available in building A-931 at NAS Boca Chica
NO Medical Care Provided – suspect medical care is needed contact Sector HSC in advance.
Medical Special Needs – Contact HSC
Accountability - Contact your hurricane POC daily by 1030

17. PETS **NAS Boca Chica Shelter is run by volunteers.
NOT ALLOWED at any shelter.
Kennel Options:
Take animals to local kennel or friend
Kennel space is available at NAS Boca Chica – bldg A-931
Pets MUST be in a cage/kennel
Owners MUST provide food and water with bowls
Owners provide toys or blankets
Pick up animals when the “All Clear” is given.
**NAS Boca Chica Shelter is run by volunteers.

18. Shelter Regulations
No smoking, cooking devices, alcohol, weapons and flammable liquids
Limit vehicles to one per family as parking is limited (NO boats or trailers of any kind)
When “All Clear” is given – each room will be inspected prior to departing the shelter.

19. RVs / Trailers / Boats
If you have a camper, boat or trailer on Sigsbee in temporary storage (not in fenced in area) it must be moved. If there is room available on Fleming Key you can move it there. If no room is available, then you must find a place to store it on your own & at your own expense.
Tie down small boats and increase the weight by filling it with water.
NAS MWR Office

20. Questions Family visiting?
If you don’t live on base, can you stay at the shelter?
Medical during a sheltering event (HSC)

21. Evacuation Preparedness
Complete a preparation checklist
(enclosure 2 of the family memo)
Practice/discuss plan with the family members
Create a disaster kit – PLAN EARLY
Create a disaster plan
Meet with your family and discuss why you need to prepare for disaster. Explain the dangers of fire, severe weather and earthquakes to children. Plan to share responsibilities and work together as a team.
Decide whether or not to evacuate. Are you in a mandatory evacuation zone? Is there time to evacuate? Where will you go?
If the member will deploy or is deployed, determine ahead of time where the dependents will evacuate to and notify the your NDPO or Unit POC of that location. If you or your dependents are not going to evacuate, notify the unit NDPO or unit POC that you will be staying at home; provide your home address, telephone# and/or cell phone.
Ask an out-of-state friend or family member to be your “family contact.” After a disaster, it’s often easier to call long distance or you may only be able to make one phone call. Other family members should call this person and tell them where they are. Everyone must know who your contact is and your contact’s phone number.
Discuss what to do in an evacuation. Plan how to take care of your pets.
Write down all of these contact numbers and information on the family emergency contact card.
Complete this checklist
Post emergency telephone numbers by phones (fire, police, ambulance, etc.).
Teach children how and when to call 911 or your local Emergency Medical Services number for emergency help.
Show each family member how and when to turn off the water, gas and electricity at the main switches.
Check if you have adequate insurance coverage.
Teach each family member how to use the fire extinguisher (ABC type), and show them where it’s kept.
Install smoke detectors on each level of your home, especially near bedrooms.
Conduct a home hazard hunt. Both before and after a storm.
Stock emergency supplies and assemble a Disaster Supplies Kit.
Take a Red Cross first aid and CPR class.
Determine the best escape routes from your home. Find two ways out of each room.
Find the safe spots in your home for each type of disaster.
Practice your plan
Test your smoke detectors monthly and change the batteries at least once a year.
Quiz your kids every six months so they remember what to do.
Conduct fire and emergency evacuation drills.
Replace stored water every three months and stored food every six months.
Test and recharge your fire extinguisher(s) according to manufacturer’s instructions.

22. Hurricane Preparation
Store valuable items (jewelry, tools, antiques, etc.)
Bring in your outdoor items
Clean out “sure to spoil” items from refrigerator
Elevate as much of your belongings
Fill garbage cans with water for flushing, bathing, etc.

23. Preparations Fill plastic bottles with water to freeze
Secure home (closing windows, doors, closing shutters, locate main turnoffs for electricity, water and gas.

24. Insurance
Renters
Covers your personal property not your landlord’s property
Replacement Value
Depreciated Value (Balfour Beaty/Navy insurance)
Wind and Flood Insurance
Homeowners
Do you have depreciated value or replacement insurance?

25. Evacuation Preparations
Government Travel Charge Card
Dependents – Debit card
Medications – 2 week supply
Vehicle is operating properly
Gas
Cash (small bills)
Inventory Property
Insurance
Store papers in safe place

26. Important Papers Driver's license or personal identification
Social Security card
Proof of residence (deed or lease)
Insurance policies
Birth and marriage certificates
DD 214
Stocks, bonds, and other negotiable certificates
Wills, deeds, and copies of recent taxes
Immunization records
Special Power of Attorney
Personal property inventory
Serial numbers, Dates purchased, Receipts,
Videos, Pictures
Important papers to take with you
Driver's license or personal identification
Social Security card
Proof of residence (deed or lease)
Insurance policies
Birth and marriage certificates
Stocks, bonds, and other negotiable certificates
Wills, deeds, and copies of recent tax returns
Conduct a household inventory Inventory your household possessions by making a list of everything you own. If disaster strikes, this list could:
Help you prove the value of what you owned if those possessions are damaged or destroyed.
Make it more likely you'll receive a fast, fair payment from your insurance company for your losses.
Provide documentation for tax deductions you claim for your losses.
To conduct a thorough home inventory:
Record the location of the originals of all important financial and family documents, such as birth and marriage certificates, wills, deeds, tax returns, insurance policies, and stock and bond certificates. Keep the originals in a safe place and store copies elsewhere. You'll need accessible records for tax and insurance purposes.
Make a visual or written record of your possessions. If you don't own a camera or videotaping equipment (and can't borrow or rent it), buy an inventory booklet and fill it out, or make a simple list on notebook paper. Ask your insurance agent if he or she can provide one.
Go from room to room. Describe each item, when you bought it, and how much it cost. If you're photographing or videotaping, have someone open closet doors and hold up items.
Record model and serial numbers.
Include less expensive items, such as bath towels and clothes. Their costs add up if you have to replace them.
Be sure you include items in your attic, basement, and garage.
Note the quality of building materials, particularly for such furnishings as oak doors or expensive plumbing fixtures.
Photograph the exterior of your home. Include the landscaping--that big tree in the front yard may not be insurable, but it does increase the value of your property for tax purposes. Make special note of any improvements, such as a patio, fencing, or outbuildings.
Photograph cars, boats, and recreational vehicles.
Make copies of receipts and canceled checks for more valuable items.
Get professional appraisals of jewelry, collectibles, artwork, or other items that are difficult to value. Update the appraisals every two to three years.
Update your inventory list annually.
Sound like too much work? Computer software programs designed for such purposes can make the task much easier. These programs are readily available in local computer stores.
Most important, once you have completed your inventory, leave a copy with relatives or friends, or in a safe deposit box. Don't leave your only copy at home, where it might be destroyed.

27. Special Needs/Medical
Special Needs – If you have a special needs situation within your family, you need to contact Sector Key West HSC.
Females that are pregnant in 3rd trimester or considered high risk are required to register with the Sector Key West HSC and the Navy Clinic.

28. Evacuation Checklist
All AD and Reserves on AD are required to go to the Safe Haven Orlando.
ODU uniforms (watches, community service)
ALL members MUST physically check in with the EHRT at the Rosen Plaza (address located on enclosure 4 of Annex J)

29. Evacuation Preparedness
Make Hotel reservation – Stay in hotel within International Drive (max lodging $90.00)
Dependents not traveling to Orlando are required to call the EHRT upon arrival to their designated safe haven
Annex J - Enclosure 4 #8
EHRT – Evacuation Housing Response Team
HEAT – Hurricane Evacuation Assistance Team

30. Evacuation Preparedness
6. Travel advances for dependents (Max 2 nights lodging, 3 days per diem per person and roundtrip mileage) day prior to departure
Know your Hurricane POC – daily accountability needs to be completed by 10:30 each morning.
Ensure your supervisor, hurricane POC or your ombudsman has a contact number to reach you while traveling to/from safe haven.

31. Pets Should be in crates when leaving the room
pet deposits (reimbursement?)
Thoroughly cleaned and disinfect room
Pet odors
Pet hairs

32. Questions
Dependents living in the Keys…Active duty member is PCS’d outside of Keys, are they eligible to evacuate?
Active duty member is divorced and dependent children live in local area, are they eligible to evacuate?
Day care
Medical (HSC)

33. Travel Entitlements
Reimbursement for travel – Required to contact EHRT team to create travel orders.
Active duty must physically check in Dependents must at least call
Mileage: Official distance to Orlando is 394 miles
Max Reimbursed .51 cents per mile roundtrip. (Only one vehicle auth for reimbursement)
Mileage to Orlando = $394.00
Dependents without funds available: Can obtain advances on debit card not to exceed 2 nights lodging, 3 days per diem per dependent and mileage in a single transaction

34. Travel Entitlements
Tolls – The toll amount from Orlando (International Drive) to Homestead is $14.65 with SunPass transponder and $18.70 Toll-by-plate. For members without a SunPass, a one-time administrative fee will be reimbursed up to $ To prevent late fees, make certain your vehicle registration address is up to date as this is where your bill will be sent.

35. Lodging Lodging: Required to stay in the International Drive area
Rosen Plaza (9700 International Drive) 2nd floor is where you must check in. This is where check in takes place.
Max reimbursement $90.00 per day (lodging receipts required)
Renting a vacation rental with other families?? Going to Fort Lauderdale or Jacksonville?

36. Per Diem
Per Diem (local meals and incidentals): Safe Haven ORLANDO $56 per day for depns 12 and over $28 per day for depns under age 12
Note: 75% M&I on travel days ($42 & $21)

37. Are you now ready for the upcoming hurricane season??

38. Questions??? Let’s Be Prepared and Safe this Hurricane Season!K Y O u