1. EOCY for Accounting Denise Hanson dhanson@sfcatholic.org

2. Change Mileage for Priest

3. W-2 Setup in CN Accounting Payroll/Forms/W-2 Setup Be sure to hit submit to save your changes!

4. Priest Mileage If your priest has been getting the first 1,000 miles paid from payroll – most do. If he gives you a mileage sheet for each month stating the date, where traveled and amount of miles, then his first 1,000 miles becomes a reimbursable expense not federal wages.

5. Reduction of W-2/941 Mileage Calculation for Auto Allowance January700 February500 March1250 April1400 May790 June2500 July1500 August900 September700 October750 November950 December200 Total Business Mileage for the year12140The priest traveled over the alotted amount and therefore Less: Mileage Included in Auto Allowance12,000the total amount of mileage paid is reduced from box 1 on W-2 Taxable Mileage for W2 Reporting-140and on box 2 of the 941. Total Auto Allowance $6,720.00 Calculated Amount for Taxable Miles $ (78.40)If the priest waits until the end of the year for reimbursement of Amount needed to edit off of W-2/941 $6,798.40miles traveled over the 1000 per month then parish would owe him the 78.40

6. Partial Reduction of W-2/941 Mileage Calculation for Auto Allowance January700 February500 March1250 April1400 May790 June700 July900 August900 September700 October750 November950 December200 Total Business Mileage for the year9740The priest did not travel the full 12000 miles for the year but was paid each Less: Mileage Included in Auto Allowance12,000month. Thus the amount reduced on the W-2 and 941 will be 5454.40. The Taxable Mileage for W2 Reporting2,260remaining 1265.60 is taxable wages to him. Total Auto Allowance $6,720.00 Calculated Amount for Taxable Miles $1,265.60 Amount needed to edit off of W-2/941 $5,454.40

7. Edit the W-2 Payroll – Forms – Edit Employee’s W-2 Information Click on the employee you want to edit.

8. Edit the 4 th quarter 941

9. Run W-2 Review Report Forms/W-2s/W3 report – Be sure the calendar year is 2014 1.Select W-2 Review Report 2.Verify on W-2 that box 1, box 3 and box 5 are the same amount. If box 1 is less that 3 & 5 you should have the same dollar amount that it is off in box 12E. If you don’t stop and call or double check your W-2 setup.

10. Run W-3 Forms/W-2s/W3 report – Again be sure calendar year is 2014. 1.Select W-3 Blank paper 2.Calculate all four quarters of the 941 reports for the calendar year. I have a spreadsheet if you would like it to do this calculation on.

11. Spreadsheet of reconciliation

12. What to look for in reconciliation After you edit be sure that the 4 quarters of the 941’s balance with your W-3. The W-2’s should balance with the W-3. If box 1 is different from box 3 and box 5. Verify the W-2 review for the difference in box 12E.

13. Health/Dental Changes 2015 These totals are based on the following monthly amounts beginning Jan. 1, 2015 Traditional Health Single $ 556.72 Employee/Child $ 1,298.98 Family $ 1,453.12 HDHP HealthHDHP Offset Single $ 455.24 $ 50.74 Employee/Child $ 1,061.92 $ 118.53 Family $ 1,197.78 $ 127.67 Bronze Plan Single $ 352.28 Employee/Child $ 820.82 Family $ 908.89 Dental Single $ 46.92 Family $ 120.36

14. Spreadsheet for 50% split Health TraditionalMonthly/Parish (12)Monthly/Emp (12)Semi-Mon Parish (24)Semi-Mon Emp (24)Semi-Week Parish(26)Semi-Week Emp (26) Single $ 278.36 $ 139.18 $ 128.47 Emp/Child $ 649.49 $ 324.75 $ 299.76 Family $ 726.56 $ 363.28 $ 335.34 Health (High deduct)Monthly/Parish (12)Monthly/Emp (12)Health Offset (12)Semi-Mon Parish (24)Semi-Mon Emp (24)Health Offset (24)Semi-Week Parish(26)Semi-Week Emp (26)Health Offset (26) Single $ 227.62 $ 50.74 $ 113.81 $ 25.37 $ 105.06 $ 23.42 Emp/Child $ 530.96 $ 118.53 $ 265.48 $ 59.27 $ 245.06 $ 54.71 Family $ 598.89 $ 127.67 $ 299.45 $ 63.84 $ 276.41 $ 58.92 Bronze PlanMonthly/Parish (12)Monthly/Emp (12)Semi-Mon Parish (24)Semi-Mon Emp (24)Health Offset (24)Semi-Week Parish(26)Semi-Week Emp (26) Single $ 176.14 $ 88.07 $ - $ 81.30 Emp/Child $ 410.41 $ 205.21 $ - $ 189.42 Family $ 454.45 $ 227.22 $ - $ 209.74 DentalMonthly/ParishMonthly/EmpSemi-Mon ParishSemi-Mon EmpSemi-Week Parish(26)Semi-Week Emp (26) Single $ 23.46 $ 11.73 $ 10.83 Family $ 60.18 $ 30.09 $ 27.78

15. To change the mileage/ins amount Payroll/Employees/click go on priest/pay data tab/change amount in pay period. Be sure to hit submit for changes. This example is with a priest who has a main parish and two missions.

16. 1099 Processing Any vendor who is not incorporated and has been paid by the parish of $600 or more should receive a 1099 from the parish. Run the vendor basic list for amounts paid to vendors, paying close attention to vendors paid over 600 dollars. Then run the vendor audit checking the 1099 and this will bring up all vendors that are marked as a 1099. Once you verify list then you can go in and run the 1099’s for recipients to plain paper or on forms.

17. 1099 vendors report Notice that custom date range for calendar year and Include only 1099 trans checked

18. Printing 1099

19. Questions