1. November 19, 2014

2.  Opening Remarks o Lou Rocchini o Eric Madden  Subcommittee Reports  Open Discussion

3.  PennDOT/ACEC Transportation Task Force o 4 Meetings held – next scheduled for December  Major topics o Design Quality, Contract Administration, Construction Services, Local Projects o Audits – construction and design  Subconsultant Agreement  New subcommittees  Subcommittee structure

4.  2014 Activities  2015 Focus

5.  Construction Inspection Scope of Work ◦ SOL 482-13-32 issued new SOW effective 1/1/14  New “Minimum Experience and Training” requirements  Increases mileage/lodging allowance  Maintained 37.5 hour/week  Resulted in positive changes for Publication 93 ◦ Several concerns presented by ACEC/PA and PennDOT ◦ Follow up meetings to make another round of changes  “Or higher” to be added, as well as another MET for TCI-1’s  Will require TCI/TA Training for most TA’s and TCI-1’s  Another SOL will be issued to update agreements for 2015

6.  Inspector Tracking/Updated Forms ◦ Highly unfortunate events occurred that required strong PennDOT response ◦ Little initial outreach to ACEC/PA, but has improved ◦ Circumstances required change in time/expense tracking ◦ New weekly “Consultant Inspector Hours and Mileage Log” issued via SOL 482-14-31, effective 11/1/14 ◦ PennDOT has advertised eight CI agreements in District 6-0 requiring “Automated Vehicle Location” (AVL) Global Positionning System (GPS)

7.  Inspector Tracking/Updated Forms, Con’t ◦ Questions on new form shared via email ◦ Desire for consistency on statewide use and District interpretations ◦ Pushing for PennDOT to allow the initial AVL agreements to provide feedback before expanding use ◦ ACEC/PA has formally requested reimbursement for PM time due to new requirements

8.  Workforce Development ◦ PennDOT Workgroup formed, invited ACEC/PA ◦ Includes contracting associations and the PA Turnpike ◦ PennDOT drafted an “Employee Development Plan” based on feedback from a statewide Quality Survey ◦ ACEC/PA presented “White Paper”  Acknowledge the consultants role with training  Soliciting desire from career and technology schools to re-implement former TA/TCI training programs  Pushing PennDOT to staff more TA’s in the future

9.  Tablet Computers  HOP Agreement Refinement  Unemployment Compensation Issue  STIC for Consultant Inspection Selection Dates  Quality in Construction

10.  13 Quality Metrics continue to be produced quarterly by PennDOT  2014 ◦ 5 PennDOT-ACEC/PA Task Force Meetings ◦ Refocus on the Goals and Objectives of subcommittee

11.  New Goals & Objectives ◦ Goal #1 – Define quality  Determine what constitutes a quality project  Determine measurements/metrics ◦ Goal #2 – Track the measures, continual monitoring  Data analysis to verify reaching measures/tracking

12.  New Goals and Objectives cont. ◦ Goal #3 – Continuous Process Improvement  Implement improvements and/or new steps to current process  Stay abreast of ongoing issues such as corporate quality plans

13.  Data Mining ◦ Almost an Asset management approach ◦ Bridge inspections  Concentrate on Condition Ratings  Obtaining ratings within predictive curves (e.g., 10 yrs) ◦ Pavements  Evaluate pavement cycles to track quality  IRI and OPI  Obtaining or bettering predictive IRI and OPI within predictive period (e.g., 5 years)?

14.  2015 and Beyond ◦ Any new metrics for full consideration are still off in the future ◦ Need additional membership ◦ Current ACEC?PA participants:  Luis Villegas  Joe O’Neil

15.  DBE Goals for 2015  New Certificate of Insurance Requirements for subconsultants  Major changes in 2014 DBE Final Rules  Data Mining activities as it pertains to DBE firms  Quality Management Plan updates  Zero goals  New Diverse Business requirements

16.  2014 Activities  2015 Focus

17.  Upcoming Capital Program ◦ Mainline Reconstruction ◦ Bridges ◦ CM/CI (focus) ◦ Open Ends  Tunnel Inspector Certification  All Electronic Tolling Phased Approach  Diverse Businesses

18.  Quality ◦ Errors and Omissions ◦ Cost Estimating ◦ Consultant Evaluations  ECMS by Spring 2015  Overhead Invoicing and Supplements

19.  Meeting held October 30, 2014  Agenda Items ◦ Program Priorities ◦ New Organization Chart ◦ Status of Design Guidelines ◦ Indemnification Clause ◦ DBE Professional Liability Insurance Coverage ◦ Plans for SEPTA Self-Performing Design or Construction Work

20.  Agenda Items cont. ◦ Designer Interface with GEC CMs ◦ Alternate Methods of Delivery ◦ Status of PennDOT I-95/SEPTA Planning ◦ 12 month Look Ahead ◦ Open Discussion

21.  DRJTBC ◦ Planned joint ACEC PA/NJ postponed until after Scudder Falls Bridge procurement ◦ Tentative agenda  Establishment of relationship with new executive staff  Use of manhours as part of letter of interest evaluation  Use of Lump Sum versus Cost Plus Fixed Fee contracts  Burdens of shortlisting and interviewing process ◦ Scudder Falls project to be shortlisted in December, selected in January, NTP April 1 st, CM and CI advertisements forthcoming