1. May 7, 2013 Dr. Kathy Hart

2. BoardDocs is 1. Software that can “improve communications, reduce costs and ease the process of producing board meeting packets.” 2. Software that can move the College to a “state-of –the art paperless solution” for preparing, disseminating, and archiving the Board’s agendas, board books, and policies.

3.  BoardDocs  Is used by over 700 organizations, including 13+ California Community Colleges and many California school districts.  Provides initial set up and training  Can be used for policy development and publication among many other customizable features: calendar integration, document annotation, automated minutes generation, etc.

4.  $1000 initial set up and training that includes travel for trainers  $9000/year for BoardDocs service for unlimited users, 24 x 7 technical support, and unlimited software enhancements and updates

5. Quantity = 1 Quantity = 8 Board Only Quantity = 10 Board, Supt/Pres Staff 64 gb iPAD with WiFI & Cellular$829.00$6,632.00$8,290.00 iPAD Cover$39.00$312.00$390.00 Applecare$99.00$792.00$990.00 Keyboard$69.00$552.00$690.00 Power Supply$19.00$152.00$190.00 Cable$19.00$152.00$190.00 Various Software other that BoardDocs$150.00$1,200.00$1,500.00 Subtotal$1,224.00$9,792.00$12,240.00 Tax$100.98$807.84$1,009.80 Total$1,324.98$10,599.84$13,249.80 Annual Cellular Cost$600.00$4,800.00$6,000.00 Total 13-14$1,924.98$15,399.84$19,249.80

6. Quantity = 1Quantity = 8Quantity = 35 Duplication Cost (material)$2.00$16.00$70.00 Labor ($16/hour) $80.00 Total for 1 Meeting $96.00$150.00 Total for 15 Meetings $1,440.00$2,250.00 Delivery Cost for 15 meetings $5,025.00 Annual Cost $6,465.00$7,275.00

7. Cost13-14On-going BoardDocs (annual)$9,000.00 One time Set up & Training$1,000.00 iPADS--one time for 10 people$13,249.80 Cellular (annual)$6,000.00 Total$29,249.80$15,000.00 Savings$7,275.00 Cost/Benefit-$21,974.80-$7,725.00

8.  Duplicating Center Staff are free to do other college work or paid duplicating jobs.  General Services Workers are not pulled away from their regular work to deliver books.  Savings on gas & mileage; reduces carbon footprint (President’s Climate Commitment)  Conserves paper (President’s Climate Commitment)

9.  Security of documents/data (cloud services)