1. Module 14 Returning to the Office

2. Objectives  Adhere to carrier clearance procedures  Record time and vehicle mileage information  Deposit mail and equipment  Perform afternoon office duties 2

3. Return From Route  Follow LOT on PS Form 1564-A Obtain hamper to load undeliverable, collected mail, and empty equipment  Safely handle empty equipment and mail Return all equipment to designated areas Remove all tags from sacks, trays, and tubs  Remove all mail and equipment from vehicle  Secure vehicle for the evening Properly park vehicle in designated location Secure windows and doors 3

4. Recording Time and Vehicle Mileage  Scan the Return to Office MSP barcode  Clock over to office function  Use IMD to record ending mileage PS Form 4570, Vehicle Time Record, if required  Check for additional instructions from supervisor  Place scanner in cradle, deposit vehicle keys  Complete PS Form 3996, Carrier-Auxiliary Control 4

5. Deposit Mail and Equipment  Process Collected Mail  Deposit collected outgoing Mail in designated location Local instructions dictate required separations Properly mark and isolate Anonymous Mail and Hazmat 5

6. Clear Accountable Items  Accountable items include: Arrow keys, building keys/cards, etc. Certified Mail Registered Mail Express Mail CODs Return Receipt For Merchandise Postage Due Numbered Insured Customs Duty Mail 6

7. Carrier Clearance  PS Form 3867, Accountable Mail Matter Received for Delivery  PS Form 3821, Clearance Receipt Verify total number of COD parcels received Return both copies of form and delivery employee’s coupons Retain PS Form 3821 copy for 3 months 7

8. Carrier Clearance – PS Form 2944  Verify mail entry number and number of articles received  Retain for three months 8

9. Perform PM Duties  Process all undeliverable mail, to include: 3M mail Endorse other undeliverable mail and place in throwback case  Undeliverable mail includes mail endorsed by customer as: Refused, misdelivered, deceased, and no longer at this address  Expedited Preferential Mail (EPM) casing system Complete PS Form 1571, Undelivered Mail Report 9

10. PM Administrative Duties  PS Form 3996, Carrier-Auxiliary Control  PS Form 1571, Undelivered Mail Report  PS Form 4565, Vehicle Repair Tag  Check schedule  Clock out 10

11. Review 1. What should the carrier retrieve from the vehicle once returned to the post office ? 2. How should you record vehicle mileage ? 3. What do you do with undelivered Package Services mail ? 4. What is PS Form 3996, Carrier-Auxiliary Control used for when returning to the office ? 5. What is the last thing the carrier does before leaving for home ? 11 All mail and equipment The IMD scanner Put in parcel rack or turn over to clerk for handling This is to record the actual time used to perform the assigned duties Clock out

12. Summary 12 In this lesson, we discussed:  Returning from the route  Recording Time and Vehicle Mileage Information  Mail and Equipment  Afternoon Office Duties