1. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA Subpart – C Pre-Federal Award Requirements and Contents of Federal Awards 200.200 Purpose 200.201 Use of grant agreements (including fixed amount awards), cooperative agreements, and contracts 200.202 Requirement to provide public notice of Federal financial assistance programs 200.203 Notices of funding opportunities 200.204 Federal awarding agency review of merit proposals 200.205 Federal awarding agency review of risk posed by applicants 1 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

2. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA Subpart – C Pre-Federal Award Requirements and Contents of Federal Awards 200.206 Standard application requirements 200.207 Specific conditions 200.208 Certifications and representations 200.209 Pre-award costs 200.210 Information contained in a federal award 200.211 Public access to Federal Award information 2 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

3. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.200 Purpose 200.201-200.208 – Use of grant agreements (including fixed amount awards), cooperative agreements, and contracts 200.203, 200.204, 200.205, and 200.207 – Required only for competitive Federal awards, but may be used for non-competitive where appropriate or required by Federal statute 3 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

4. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.201 Use of grant agreements (including fixed amount awards), cooperative agreements, and contracts Fixed amount awards – Payments are based on meeting specific requirements, work performed can be priced with reasonable degree of certainty – Cannot be used in programs which require mandatory cost share (does not include salary costs above Federal awarding agency’s cap) – Changes in PI, etc must receive prior written approval of Federal awarding agency or pass-through entity 4 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

5. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.202 Requirement to provide public notice of Federal financial assistance programs Federal awarding agency must notify public of Federal programs in CFDA, maintained by GSA Information that must be submitted to GSA – program description, discretionary or prescribed, total amount of funds available, anticipated source of funds, general eligibility requirements, applicability of single audit requirements 5 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

6. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.203 Notices of funding opportunities For competitive grants and cooperative agreements, the Federal awarding agency must provide certain information and post on OMB designated website (grants.gov) Name of federal awarding agency, opportunity title, announcement type, opportunity number, CFDA #, key dates, Generally, opportunities should be open for 60 days, must include additional specific information in full text of funding (see 200.203 ( c) 1-6) 6 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

7. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.204 Federal awarding agency review of merit proposals For competitive grants and cooperative agreements, unless prohibited by Federal statue, the Federal awarding agency must design and execute a merit review process for applications Process must be described or incorporated by reference in the funding opportunity 7 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

8. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.205 Federal awarding agency review of risk posed by applicants Prior to making an award, awarding agency is required to evaluate risks posed by applicants Items that may be considered include (but aren’t limited to) – financial stability, QMS, history of performance, audit reports and findings, applicant’s ability to implement imposed requirements, and debarment, suspension or otherwise excluded from participation in Federal awards 8 Office of Research Services N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA

9. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.206 Standard application requirements Federal awarding agency may only use application information collections approved under Paperwork Reduction Act OMB will only authorize additional information collections on a limited basis 9

10. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.207 Specific conditions Based on 200.205, the Federal awarding agency or pass-through entity may impose additional specific award conditions as deemed necessary such as additional monitoring, reporting, and/or prior approvals Notification must be made as to reason why, nature of action, time to complete, method for requesting reconsideration Special conditions must be removed once corrective action is taken 10

11. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.208 Certifications and representations Unless prohibited by statute or regulation, Federal awarding agency or pass-through entity is authorized to require the non-Federal entity to submit certifications and representations required by statue or regulation on an annual basis If requirements of a Federal award are not met, submission may be required more frequently 11

12. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.209 Pre-award costs See 200.458 Pre-award costs for costs incurred by applicant prior to start date of period of performance of Federal award Costs incurred prior to effective date, necessary for efficient and timely performance of SoW Allowable only to extent allowable if incurred after date of Federal award and only with the written approval of the Federal awarding agency 12

13. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.210 Information contained in a federal award A Federal award must include the following – Recipient name (must match DUNS) – Recipent DUNS – Unique Federal Award ID Number (FAIN) – Federal Award Date – Period of Performance Start and End Date – Amount of Federal Funds Obligated by this action – Total Amount of Federal Award – Budget Approved by Federal Awarding Agency 13

14. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.210 (continued) – Total Approved Cost Sharing or Matching – Federal award project description (FFATA) – Name of Federal awarding agency and contact info of awarding official – CFDA Number and Name – Identification of R&D – Indirect cost rate for the Federal award (including if de minimis rate is charged) 14

15. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.210 (continued) General Terms and Conditions must be incorporated – Administrative requirements – National policy requirements – Applicable set of general T&C (provide full text if requested) – Agency must maintain archive of previous T&C – Additional requirements to general T&C – Federal award performance goals – Any other required information 15

16. Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA 200.211 Public access to Federal award information Federal awarding agency must announce all Federal awards publicly and publish the required information on a publicly available OMB- designated governmentwide Web site (current example: www.USAspending.gov)www.USAspending.gov Nothing in this section to be construed as requiring the publication of information otherwise exempt under FOIA or controlled unclassified information pursuant to EO13556 16