2. AmesLaboratory TimeCertification Ames Laboratory Time Certification

3. Background  FY2009 Payroll Costs = 52% of Budgeted Costs  Auditor Scrutiny  Accountability for Funding  Audit Finding Resolution  Total Time Reporting  All employees allocate effort incrementally  Certification by supervisor  Work intensive  Current Process Complies with OMB Circular A-21

4. Impact  Maximize Research Funding  Delayed or Inaccurate Certification  Reduction in funds available  Incorrect allocation of cost  Incorrect funding source

5. Time Certification Process  Generate & Email Time Certification Letter and Report  Review Report  Email Verification  Initiate Personnel Action Forms  Documentation

6. Time Certification Letter & Report

9. Report Review  Are projects under your supervision?  Project Manager  Research PI  Program Director  Department Manager  Director’s Office  Are employee assignments accurate?  Correct projects  Correct time allocation  Correct job title/classification  Are any employees missing?

11. Verification FForward Time Certification Letter & Report file ttimecerts@ameslab.gov NNo comment = Correct report LList corrections in body of email

12. Corrections  Detail in Verification Email to: timecerts@ameslab.gov  Notify Program Business Administrator  Initiate Personnel Action Form

13. Documentation  Retain copies of Time Certifications and Corrections

14. Questions? Contact Accounting at (515) 294-6320 or come to 224 TASF