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Published byIrea Ancell Modified over 10 years ago
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For Schools with Grade 10-12 Only Starts at 1:30pm BCeSIS & TRAX
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Assumptions You have completed a 1701 report through BCeSIS If not, we have recorded a session recently and it can be viewed in our forums You have scheduled courses with the correct course code for each student
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Objectives How to produce a TRAX extract in BCeSIS Scenarios schools will encounter for reporting TRAX Deferrals Refusals for an Optional Exam Rewrites Q-Codes (Equivalency) Adult Programs
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Preparing for TRAX Ensure all students are registered Home School or Cross Enrolment set correctly Diploma Types are correctly set School → Mass Updates → Mass Update Multi-Value
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2 Potential Tasks Credit DetailsScreenStandardized Test Screen
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Overview The basic BCeSIS TRAX logics are: 1. When a Prov. Exam. Course is added to a Student’s course selection, a Standardized Test Record is created 2. When a Prov. Exam course is dropped, so is the Standardized Test Record 3. A course is added to credit details. A STR must be manually created if the course is Provincially Examinable
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Scenarios - Deferrals A deferral is when a student chooses NOT to write an exam at this time but MAY decide to write the exam later.
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Scenarios – Adult Refusal Refusal is an adult student that chooses NOT to write an optional exam
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Scenarios - Rewrites
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Adding Course to Credit Details
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Student’s Homeschool not in BCeSIS It is the student’s homeschool’s responsibility to submit the TRAX record for the student Enter marks or add course in Credit Details Enter a Standardized Test if applicable Set the reason to “Transfer”
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Scenarios – Q-Codes For students that have taken a course outside of BCeSIS. Steps: 1. Add course(s) to Cr. Details. 2. If it is a Prov. Exam Course, you must also enter the test into Standardized Tests. 3. Change the “how taken” field to “Equivalent”
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TRAX Extract Reports → 15 Exports → BC TRAX Extract
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Files 3 files have been created 1. DEM – Demographic 2. CRS – Courses 3. XAM – Exam Upload these 3 files to the Ministry site http://www.bced.gov.bc.ca/exams/trx_updates/ein struct.htm http://www.bced.gov.bc.ca/exams/trx_updates/ein struct.htm
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