1. Agenda
Project Status
Employer Payroll Submission Process
Employer Contribution File Details
Employer Self Service Functionality
Next Steps
MARIS Project Impact to Employers
September 2010

2. Project Status Pilot 1 Design, Construction, and Testing: DONE
- MSRB functionality to support person and organization data
Pilot 2 Design: In Progress and On Track
- Employer Contribution Reporting File & Payroll Submission Process

3. Employer Payroll Submission Process
Definition:
The submission of contributions and employment data on behalf of a member
Purpose:
To earn service in the retirement plan
To support retirement business processes (benefit estimates, refund requests).
Impacts:
Key Impact: Improved service to the membership
Benefit to Employers - Improved integration with MSRB
Tools:
- Employer Self-Service (ESS) Website.

4. Employer Payroll and Fund Submission Process Changes
Reporting Frequency:
Employers will report contributions to MSRB based on their payroll reporting frequency.
Data submission and Funds submission.
Data Submission:
Data may be submitted to MSRB through:
Data File Upload (FTP or ESS)
Data Entry (ESS)
Data should be submitted for every pay period throughout the member’s employment.
This includes Unpaid Leave
Funds Submission:
ACH Fund Submission (Preferred Method)
Check

5. Employer Payroll Data Changes
Requested Data Elements:
MSRB is requesting more information from the employer
Each data element requested has a purpose for MSRB.
Categories of Data Elements:
Employee Demographic Information
Employment Position Information
Position Hours
Job Classification
Union, or Collective Bargaining Unit, Information
Contract Begin and End Dates
Earnings Information
Annual Earnings
Earnings for the Pay Period
Contribution and Service Information
Type of Contribution and Amount
Hours Worked for the Pay Period
- Unpaid Leave Information

6. Employer Payroll Code Values
Code values are used to drive retirement specific business rules
received through the employer payroll process.
Types of Code Values:
Retirement Plan and Contribution Rate Codes
Contribution Type Codes
Regular, Differential, Sabbatical, Worker’s Compensation,
Housing Allowances, Educational Incentives, 415 Limit Excess,
Longevity, Fitness Compliance, Violence Pay, Other Allowances,
Other Contributions
Unpaid Leave Type Codes
Family, Personal, Military, Educational, Maternity, Employer Suspension

7. Employer Payroll File Format Changes
File Structure:
Multiple Record Types
Record Type 1: Employee Demograhic Information
Record Type 2: Contribution Data
Record Type 3: Leave Information
Employee Information Record (Record Type 1)
Contribution Transaction (Record Type 2)
Leave Transaction (Record Type 3) …
Report Summary Record (Record Type 4)

8. Employer Self Service (ESS)
What is Employer Self Service (ESS)?
Secure website
Provides employers access to specific business process functionality.
Functionality includes:
Employer Payroll Submission
Communication with MSRB

9. Employer Self Service (ESS): Employer Payroll Submission
Purpose:
Enables Employer Payroll Data Submission
- Provides historical repository of previously submitted Employer Payrolls
Payroll Data Submission Details:
File Submission
File Upload Functionality
‘Real-Time’ Business Validations
Data Entry
“Copy Forward” Functionality
Automated Calculation of contributions based
on Member Contribution Rate and Earnings
Enables submission of:
Member demographics
Earnings, Contribution, and Service Information

10. ESS: Employer Payroll Submission – File Submission

11. ESS: Employer Payroll Submission – Data Entry

12. Employer Self Service (ESS): Communication Functionality
Automated Messaging based on Employer
Payroll processing, or other business processes.
Mass Messages to all employers.
Ad hoc messages from MSRB to a specific employer contact.

13. ESS: Communication with MSRB

14. Next Steps
Construction & UAT: Payroll Submission process and ESS functionality
Parallel C.R Testing: Submitting Contribution Reporting files in new format
Training: Employer Training Sessions