1. 1 HKDSE Online Services Introduction to the Registration System

2. 2 Session Coverage Registration System Introduction System Requirement Steps in Completing the Registration Summaries and Reminders Implementation Support Arrangement 9 ‧ 21 System Walkthrough Day

3. 33 The Registration System One of the HKDSE Examination Sub-systems. Aims to provide a one-stop service for most of the registration related processing with minimum effort. Common for all: school and private candidates, WebSAMS and non-WebSAMS schools. Phase 1 released in June served the six other languages subjects only. Phase 2 is the current release for the September Registration. RegistrationSystem

4. Core Functions Registration System Registration Amendment Subject Entry Management Payment Management Communication Services Candidate Information Management 4

5. 5 System Requirement No special requirement for school's IT equipment. Only a basic Internet-ready PC will do: Internet Explorer 7 or 8 / Firefox 3.5 or above. Enable Cookies and JavaScript: To enable All Cookies, click Tools, Internet Options. Go to Privacy tab and move slider up. To enable JavaScript, click Tools, Internet Options. Go to Security tab, click “Custom Level..” and enable “Active scripting” under “Scripting”. Adobe Acrobat Reader 8 or above.

6. 66 How to Get There? www.hkdse.hkeaa.edu.hk Login / Password

7. Click “Registration of School Candidate” Click this to enter the system 7

8. 8 System Look and Feel

9. Major Processes and Steps 4 1 2 3 5 5 Principal Registration System Candidates School Exam Officer DONE! Create Entries Print and Verify Checklist Submit to Principal Review, Endorse/Reject Download & Distribute Demand Note 9

10. 1 School Exam Officer Create Entries 2 3 4 5 Print and Verify Checklist Submit to Principal Endorse / Reject Demand Note Principal Step 1 10

11. Step 1: Create Entries Two methods By Group Entry Simple and fast (A) Map subject code (B) Upload data file (C) Update subject details By Single Entry Simple and direct 11

12. *Subject codes defined by EDB are set as default. Group Entry – (A) Map Subject Code Select “Map Subject Code” from menu Category A Subjects School Exam Officer 12

13. Group Entry – (A) Map Subject Code Remark: Select one grouping method for subject Mathematics, Combined Science, or Technology & Living. School Exam Officer 13

14. Group Entry – (A) Map Subject Code Category B Subjects Category C Subjects School Exam Officer 14

15. 1. Select “Create Group Entry” from menu 2. Download file instruction 3. Download file template 4. Browse and validate data file Group Entry – (B) Upload Data File School Exam Officer 15

16. 4. Validated Result: Error Incomplete Warning Validated 5. Upload validated result 6. Exception report for easy reference Group Entry – (B) Upload Data File School Exam Officer 16

17. Group Entry – (C) Group Entry – (C) Update Subject Details Select “Enquire/Maintain Record” from menu Search result 2 Input search criteria 1 View Details 3 School Exam Officer Update subject details 4

18. Select Category, Subject, Language and Papers 5 Remove subjects 6 Group Entry – (C) (C) Update Subject Details “Continue” to save and proceed 7 School Exam Officer

19. Supplementary information for Music and Physical Education Group Entry – (C) Group Entry – (C) Update Subject Details School Exam Officer 19

20. Single Entry Select “Create Single Entry” from menu Fill in Candidate Information School Exam Officer 20 Fee Remission

21. Single Entry Selection of Subjects School Exam Officer

22. Single Entry Verification School Exam Officer 22 Update if necessary

23. 1 School Exam Officer Create Entries 2 3 4 5 Print and Verify Checklist Submit to Principal Endorse / Reject Demand Note Principal Step 2 23

24. Print and Verify Checklist Select “Download Document” > “Candidate Entry Information Checklist” from menu School Exam Officer

25. 1 Create Entries 2 3 4 5 Print and Verify Checklist Submit to Principal Endorse / Reject Demand Note Principal Step 3 25

26. Submit to Principal 1. Select “Submit to Principal” from menu 2. Click “Validate” button. 3. Check the declaration and click “Submit” button School Exam Officer

27. 1 Create Entries 2 3 4 5 Print and Verify Checklist Submit to Principal Endorse / Reject Demand Note Principal Step 4 27

28. Endorse / Reject 1. Select “Endorse / Reject” from menu 2. Check the declaration and a click Endorse button Reject or Endorse All Entries Principal should endorse all the entries ONCE. 28 Principal

29. 1 School Exam Officer Create Entries 2 3 4 5 Print and Verify Checklist Submit to Principal Endorse / Reject Demand Note Principal Step 5 29

30. Download and Distribute Demand Note Select “Download Document” > “Demand Note” from menu School Exam Officer Payment channel

31. Download Outstanding Payment List Select “Download Document” > “Outstanding Payment List” from the menu *The payment transactions made by PPS / 7-Eleven may take around 2 working days. 31

32. 32 Amendment Period Select “Enquire/Maintain Record” from menu

33. 33 Amendment Period

34. 34 Amendment Period

35. 35 E-mail Reminder Services ! School Exam Officer Principal Candidates  Reminder on endorsement.  Rejection notification / reminder on demand note printing.  Payment Notification.  Unconfirmed registration by 12 October 2011.  Unendorsed registration by 14 October 2011.  Unpaid entries by 22 October 2011.  Receipt Online Registration

36. 36 Summaries and Reminders... 2 roles (principal and SEO) 5 steps observe deadlines (registration and payment) E-mail/Junk mail handling

37. 37 Implementation Support Arrangement

38. 38 Implementation Support Services HKDSE Examination System Promotional Video School Pre-release Walkthrough Briefing Session Workshop User Manual Demo Kit (CAI) Helpdesk Support

39. 39 Web Reference and Updates Reference Materials and Enquiries: http://www.hkeaa.edu.hk/http://www.hkeaa.edu.hk/ > Home > HKDSE

40. User Manual English and Chinese versions. Available for download from 26 September.

41. 41 Online Demonstration "Online Demonstration Kit" "Online Demonstration Kit" ( 操作示範 ) to illustrate the step-by-step procedures in completing the process, available from 26 September.

42. 42 1-Hour Hands-on Workshop @ Lai King Assessment Centre Aim: To familiarise SEO and SEA Application Officer with the Systems of Registration (REG) and Special Examination Arrangement (SEA). MonTueWedThuFri 28 SEP Workshop 29 SEP Workshop 30 SEP Workshop 3 OCT Workshop Time:Session A: 1630 – 1730 or Session B: 1730 – 1830 Enrolment by calling 3628 8333 starting from 26 September 2011. Mode: Practice using the REG/SEN module to process student's registration. Technical assistance provided on spot.

43. 43 General: 3628 8860 Email: dse@hkeaa.edu.hk Technical: 3628 8333 Email: dse_support@hkeaa.edu.hk Enquiries about Registration

44. End