1. Reprographics Unit 4

2. Click to return to Sum up slide REPROGRAPHICS DEPT In trays for photocopying Printer Photocopier for long runs Colour photocopier for short runs Reprographics assistant makes copies of booklets etc

3. Click to return to Sum up slide Photocopier Provides exact copy quickly Paper, card, A3, A4, A5, OHP slides Back to back Multi-page collated documents Enlarges/reduces Some in colour Can be linked to computer Staple ID codes for security Used for Staff handbooks, Price lists, Policy documents, posters

4. Click to return to Sum up slide Laminator Uses heat to seal documents inside a plastic coating Document is protected from wear and tear Documents are easily wiped clean Used for plastic covers for booklets, posters/notices, ID passes, menus

5. Click to return to Sum up slide Binder Holds pages of a booklet together Looks professional Comb binder punches holes then plastic comb fits into the holes to hold pages together Thermal binder uses heat to fasten an adhesive spine to hold the pages together Comb binder Thermal binder Used for Staff handbook, Reports, Instruction booklets, Organisational policies

6. Click to return to Sum up slide Scanner A document/graphic is placed into the scanner which then transfers an exact copy to a linked computer Image can be inserted into documents or edited Allows incoming documents to be saved on computer eg application forms Allows incoming mail to be put on intranet Used for Catalogues, Handbooks, Intranet, Incoming mail

7. Click to return to Sum up slide Digital Camera Allows photographs to be taken and downloaded onto the computer for storage Photos can then be inserted into documents or edited Used for documents requiring photos, eg staff manual, ID badges, property schedules

8. Click to return to Sum up slide DTP/Graphics/Word Processing Software Software which allows a user to create professional looking pages including text and graphics/photos Variety of fonts, sizes styles etc Finished pages can be previewed before printing Magazines, catalogues, posters, flyers, forms, booklets

9. Click to return to Sum up slide Inkjet Printer Text and graphics can be printed Prints on different sizes of paper, labels, card etc Prints colour Inexpensive to buy Used for small runs, posters

10. Click to return to Sum up slide Laser Printer Text and graphics can be printed Different sizes paper, card, labels Prints colour Very fast High quality printouts Expensive to buy Used for long runs (many copies) personalised letters (eg mail merge, high quality documents

11. Click to return to Sum up slide Which Equipment would be used? Computer, laser printer and photocopier 150-page manual for 12 staff (not colour) Computer, colour printer and colour photocopier Colour 4-page booklet for 100 staff Computer, colour inkjet printer and laminator Safety notices for above photocopier Photocopier – colour not required Letter to be seen by all staff Equipment requiredJob

12. Click to return to Sum up slide STAFF TRAINING Staff working in reprographics must be trained because: they must know how to use the equipment they must know what to do if there is a fault they must be able to use the machine efficiently – to produce quality output they must be familiar with copyright legislation

13. Click to return to Sum up slide STAFF TRAINING Training should … be done by qualified trainer be done when new equipment is installed include practical demonstrations include dealing with minor faults and maintenance be offered to all new staff be updated regularly Type of Training safe use of equipment potential health risks procedures to follow efficient use of equipment – to produce good quality copies copyright requirements

14. Click to return to Sum up slide IN-HOUSE v EXTERNAL AGENCY In-house – where reprographics work is carried out within the organisation by the organisation’s own staff External agency – an outside organisation which specialises in a particular type of work eg reprographics/printing

15. Click to return to Sum up slide In-house – equipment in OHS Photocopier Electric staplerLaminator GuillotineComb binderThermal binder

16. Click to return to Sum up slide External Agency This machine creates booklets The offset printing press produces high quality, colour documents Machine operator at work This machine folds documents

17. Click to return to Sum up slide In-house v External Agency Consider the following: The task – text, graphics, photos? Colour required? No of copies Quality required Timescale Cost of purchasing necessary equipment Training of staff to operate complex equipment

18. Click to return to Sum up slide Advantages and Disadvantages Costly for small tasks Delays may occur Specialist staff complete tasks to high standard Cost effective for big jobs Specialist equipment available External Agency Cost of purchasing equipment Cost of training and maintenance Tasks completed quickly – no waiting Cheaper than using external agency In-house DisadvantagesAdvantagesMethod

19. Click to return to Sum up slide Choosing In-house or External Can be done using easily accessible equipment within the organisation eg printer, copier, laminator InternalFire notices to be displayed in all rooms Better quality documents Specialised staff and equipment Offset press ExternalQuality brochure for many customers Quicker than sending out to external agency - copier In-houseLetter to be seen by several staff ReasonsIn-house or External Job

20. Click to return to Sum up slide To Sum up, know about … Reprographics Dept Photocopier Laminator Binder Scanner Digital Camera DTP/graphics/WP Inkjet printer Laser printer Which equipment Staff training In-house/External In-house equipment External agency equipmentExternal agency equipment Choosing in-house or external agencyChoosing in-house or external agency Click on the link to go back to the slide if you need to revise any of the above!!!