1. Packaging Your School Counseling Program Presenter: Kendra D. Shealey Sponsored By: Florida School Counselor Association

2. House Keeping… Webinar will be available on May 15, 2013 through the FSCA website 1 hour, Q&A incorporated Instant Chat for questions or comments (Highlight my name if possible)

3. Overview Designed to provide you with information and useful tools that will assist you with organizing your day-to- day counseling activities, as well as your counseling program and aligning it with the ASCA National Model

4. Who will benefit? Guidance Counselors at all school levels Guidance Counselors at all experience levels Guidance Staff Administrators Counselors in Training (Graduate Students)

5. Why Organize? Day-to-Day Counseling Activities Reduces Stress Helps to better manage time Increases Productivity Promotes better quality of work Increases job satisfaction Better informed discussions with Administration, teachers, and parents Comprehensive Counseling Program: Promotes consistency across schools, districts, and states Research-based practices produce better outcomes for students Assists with developing a positive and safe learning environment

6. American School Counselor Association (ASCA) Governing body for school counselors nationwide Sought to standardize guidance practices through the ASCA National Model Focuses on comprehensive services to all students and promotes high achievement for all students Places guidance counselors at the center of student achievement thereby transforming guidance services from optional to integral

7. Steps to Program Development Planning Building the Foundation Designing the Delivery System Setting up the School Counseling Program Working the School Counseling Program (Management) Promoting the School Counseling Program (Advocacy) Monitoring Program Results (Accountability) Monitoring Students’ Progress (Accountability)

8. Planning (District or School Level) ASCA RecommendsApplication Establish Leadership Develop a commitment to action Gain administrative and board support Assess what’s currently working Identify changes and additions between your current program and the ASCA National Model District Guidance team or Department chairperson Develop a district/school counseling plan Presentation to district level and school-based administrators Review data and surveys Note areas for improvement

9. Building the Foundation ASCA RecommendsApplication Analyze school and student data Identify current strengths and areas for improvement Dicuss beliefs about student learning Write philosophy, mission statement, standards, competencies, and indicators Determine program priorities Assign standards and competencies to grade levels Review data: student achievement, guidance- related, attendance, discipline, etc. (grade level & sub groups) Individual assessment Individual & department discussion Create departmental statements Use a tiered services system Based on grade level data, determine tier I needs

10. IPDP

11. Designing the Delivery System ASCA RecommendsApplication Determine time allotments for each component Develop action plans Identify the guidance curriculum to be used Determine the data that will be collected Decide which counselors will perform which activities Rally administrative support Consider # of students need activity Utilize the Guidance Curriculum Action Plan Always use research-based curriculum Ask: How will I determine the effectiveness of the activity Determine which counselor will facilitate the activity Include administrators whenever possible or meet prior to discuss the activity, goals, & expected outcomes

12. Guidance Curriculum Action Plan

13. Closing the Gap Action Plan

14. Setting up the School Counseling Program (Management) ASCA RecommendsApplication Establish a program budget Ensure the following preconditions are met: equal access, adequate budget/resources, collaborative effort, administrative support, state leadership/technical support. Complete management agreement forms Meet with administrators to discuss funding for special activities. Have your completed management agreement forms, Guidance Curriculum Action Plan, and Closing the Gap Action Plan available for referencing Be sure to discuss how the program will meet the needs of all students (link to data)

15. Counselor/Admin Agreement

16. Guidance/Admin Meeting

17. Working the School Counseling Program (Management) ASCA RecommendsApplication Develop a master planning calendar Set time allocations Develop weekly and monthly planning calendars Implement curriculum activities at each grade level Develop at least one closing- the-gap activity Use the yearly calendar to identify major tasks or tasks with deadlines i.e. credit checks, IPDP, update 504 plans Select dates to complete major tasks Create a monthly calendar (optional) Create a weekly calendar to post outside of your door (email to Administrators and your assigned team of teachers) Use daily contact logs Create a weekly activity graph (share with Administration) Use parent contact log Update Accountability Binder weekly

18. Calendars (Monthly/Yearly) Guidance Curriculum Individual Student Planning System Support Responsive Services August -Check summer school promotion/retention report for accuracy -Identify students for SBP *Transcribe student records *Academic/Student records review *Advertise Safety Nets *Assist students and families with individual needs Academic Development Standard: 1.1, 1.2, 2.1 Ethical Standards: A.8 -Attend mandatory guidance meeting -Assist with registration -Collaborate with faculty and staff to update records and registration policies/procedures -Identify Professional Development needs -Advertise guidance and counseling services Ethical Standards: A.8,B.2 C.1, C.2, E.2, F.1 *Implement & Follow Crisis/Emergency Procedures when needed *Self -Esteem, Anxiety, Family issues, etc. *Legal issues, such as probation, arrests, incarceration *Referral to outside agencies Academic Development Standards:1.1, 1.2 Personal & Social Development Standards: 5.1, 5.3 Ethical Standards: A.7, A.5, B. 2

19. Calendars (Weekly) Date05/06/1305/07/1305/08/13 05/09/13 MONDAY A-day TUESDAY B-day WEDNESDAY A-day THURSDAY B-day FRIDAY A-day Planning 8:45 – 9:30 1 st Period 9:45 – 10:35 2 nd / 5 th Period 10:40 -12:10 3 rd / 6 th Period 12:15 – 2:25 4 th / 7 th Period 2:30 – 4:00 * Please note that this is a tentative schedule. Changes may occur due to individual needs of students. G: Guidance Curriculum I: Individual Student Planning S: System Support R: Responsive Services

20. Guidance Referral Form

21. Guidance Follow-Up Form

22. Guidance Contact Log

23. Parent Contact Log

24. Need to see the Counselor

25. Guidance Appointment Slip

26. Promoting the School Counseling Program (Advocacy) ASCA RecommendsApplication Develop a program brochure Present the program to school staff Present the program to the school board for official approval Develop a Web site Brochures, Newsletters, Counselor Blogs, etc. are creative ways to advertise your counseling services, activities, and events.

27. School Brochure

28. Monitoring Program Results (Accountability) ASCA RecommendsApplication Produce program results reports Develop evaluation standards and indicators Review audit results for improvement ideas Use the School Results Report to log data Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan Compare Results to the baseline data Discuss outcomes with your department, administrators, and other stake holders

29. School Results Report

30. Monitoring Students’ Progress (Accountability) ASCA RecommendsApplication Assess student mastery of selected competencies Track program impact on action plan goals Track program impact on schoolwide goals, such as achievement and attendance. Use the School Results Report to log data Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan Compare Results to the baseline data Discuss outcomes with your department, administrators, and other stake holders

32. Accountability Binder Tab 1- Foundation Mission/Vision Statement Counselor/Admin. Agreement Guidance Curriculum Action Plan IPDP Tab 2- Calendars Yearly Monthly (optional) Weekly Tab 3- Communication Student Contact Parent Teacher Communication Newsletters Tab 4- Meetings Team Admin/Guidance Parent/Teacher Conference Tab 5- Data Surveys, Discipline, Attendance, Over-age Reports, etc. Tab 6- Planning, Preparation & Delivery Small Groups Classroom Guidance Guest Speakers Tab 7- Professional Development Certificates, Notes, Power Point slides

33. Binder Pictures

34. Remember… Start slowly & work efficiently Celebrate accomplishments Always look to expand leadership Anticipate challenges and brainstorm resolutions

35. Questions?

36. Counselor Resources Counselor Organization Toolkit (Editable Forms) http://www.teacherspayteachers.com/Browse/Search:First+Coast+Education+Services Lesson Plans and Resources for Guidance Counselors http://www.internet4classrooms.com/guidance_counselor.htm