1. Welcome to premier, competitive soccer. Welcome, to
2015
Team Manager Training

2. Introductions Alene Ipsaro Tom Tilmant Melissa Belur Jo Fregoso
Marketing/Communications Director
Tom Tilmant
Referee Assignor, AVYSL Scheduler
Melissa Belur
Comp Training Director
Jo Fregoso
League Registrar, Recreational & CCSL
Kelly Johnson
Office Manager and NorCal Registrar

3. Tonight’s Agenda How youth soccer is organized
AFC and the role of team manager
What’s new in AFC for 2015
Included in core program
Incremental fees
Processes
Uniforms
Team Marketing
Team registration
Tournaments
Pre-season and League games
Available tools and information
Next steps
Q&A

4. How Youth Soccer is Organized
USSF
CA Youth Soccer (CYSA)
District 2 - CCSL
Copper / Bronze /
Silver/Silver Elite
Gold
ODP
NorCal Premier
Region 2
Bronze / Silver
Premier
National Premier League (NPL)
PDP

5. Competitive Committee
Almaden FC Leadership
Board of Directors
Competitive Committee
Director of Soccer
Neil Diaz
Directors of Coaching
Adam Whaley, U8-U10
(8v8)
Mark Landefeld, U11-U13
(11v11)
Chris Behler, U14 +
(High School)

6. Almaden FC Team Naming, Structure
Mercury (Boys)
Age Group
(‘97 – ‘07)
Playing Level
NPL/Green/Black/White/Yellow
Quicksilver (Girls)
(‘97 – ‘06)
NPL/Green/Black/White
Example: Almaden FC Quicksilver 04 Black (QB04)
‘04 age group is a U10 team in spring, U11 team in fall
U8-10 play 8v8 (CCSL), U11+ 11v11 (NorCal U10 plays 11v11)

7. The Role of Team Manager
Team communications
Coach to team
Club to team
Team manager to team
Team schedules
Practices, games and tournaments
Coordinate with coach’s other AFC teams/team manager
Uniform facilitation
Set up roster in Eurosport
Communicate process to parents
Maintain team binder
Maintain team roster/s
GotSoccer, PlayKyck

8. The Role of Team Manager
Home game coordination
Game cards, score reporting
Team tournaments
Registration, check-in, team coordination
“Culture Keeper”
Team finances
Photo Day (fall)
Team social activity, connection
Team marketing

9. Team “Set-up” Set-up Team Snap Playing Bracket determination
account for team management
Playing Bracket determination
Work with Coach (who will approve with DoC)
NorCal or CCSL
Organize your Team Binder
Set-up or update Team Roster
GotSoccer and PlayKyck (if NorCal)
Consider and anticipate “Guest” players
Register your Team

10. Team “Set-up” Facilitate uniform orders Team supplies
Getting new players their #
Communicate open houses
Team supplies
Team bench
Team EZ-up or shelter
AFC “spirit” flag
Team first aid, ice
Determine and communicate spring/summer budget
Collect incremental fees
Consider team checking account
Follow Step-by-Step Instructions to be provided

11. Team “Marketing” Team Web Page Team Successes Team Photos Team PR
Home page
Almaden FC on Facebook
avysl_almadenfc on Instagram
Team Photos
Team PR
Team FLAG
If new TM, sign contract
If returning, submit flag for inspection

12. Things to Know for 2015 Tournaments AFC “Element Programs”
3 tournaments, up to 4 games each
$2,000 maximum registration reimbursement
‘00s
1 spring tournament (max. $850), up to 4 games
AFC “Element Programs”
Optional!
Registration fees paid directly to club through Demosphere
Incremental Fees
Additional practices outside of program
Scrimmages
coaching, referee and field fees
Additional tournaments
Team “summer camps”

13. Things to Know for 2015 Incremental Fees
Incremental Fee Rates
Guest player passes $15-20
Practices $100
Scheduled through DoC
Scrimmages/Home Games $130
Referees
Center: $1 for every minute of first half of game
AR’s: $5 less than Center, per AR
e.g minute half = $35 Center, $30 per AR
Field Fees
Almaden FC Fees include 5 home game each season
State Cup, Away  Home Games
Referee fees
Scrimmage Fees
Typically only book a Center Ref
Pay cash after game
Coaching & field fees, outlined above

14. Almaden FC Uniforms The Process
TMs receive a roster with new player’s assigned jersey numbers
New player adds? Contact
TMs receive an from Office Manager with instructions on how to update Eurosport system roster with any new players
The Eurosport system will generate an to the families
takes about hours
Families order uniforms products are delivered to their homes
One last note:
We do not grant number requests
numbers are assigned alphabetically by last name
assigned across the entire age group starting with the lowest available #
no 0, 00 and/or 1

15. Team Binder What to Include
Team contact info.
AVYSL contact info.
Fields, referee assignor, print-out of game referee ph#’s
Official spring or fall roster
CCSL Goldenrod or US Club
Original 1601s or US Club medical release
in order players appear on roster
Player passes – on ring
No birth certificates
Home field (AVYSL) permits
Glue stick, pen, small scissors
Other suggestions
game schedule, team incremental fees budget/spreadsheet
Team
Binder

16. Things to Know for 2015 Player Passes
ALL player passes
Must be laminated
Must be together on ring
include team personnel (head coach, manager, asst. coach)
Consider physical back-up set and/or digital back-up
Use camera phone to store digital image of front & back of each
Carry multiple sets (for guest play loan)
If misplaced (with coach, left at tournament, etc)
Always remember to pick-up from referee before game
may sometimes need to be retrieved following game… don’t forget!
CYSA player passes
MUST be signed (back) and emerg. Info. completed by parent

17. Roster & Guest Rules CCSL Spring
Roster Sizes
Team Age Group Maximum Roster Match Day Roster
For 8 v 8 Teams U8 – U Players 14 players
For 11 v 11 Teams U11 – U Players 18 players
  U14 – U Players 18 Players
Guest Players
Max. # of guest players allowed is seven (7) per match for U11+
Max. # of guest players allowed is five (5) per match for U10 and younger
A player may be on a Match Report (incl. guest play) for a max. of two matches per day
Players may guest play on any team in any Division at their soccer age or older in spring only

18. Roster & Guest Rules NorCal Premier
Roster Sizes
Team Age Group Maximum Roster Match Day Roster
For 8 v 8 Teams U8 – U Players 14 players
For 11 v 11 Teams U11 – U Players 18 players
Guest Players
No guest players allowed in NorCal Premier League
Must have valid US Club Soccer pass issued by club (AFC)

19. Tournaments Why do tournaments? Kinds of tournaments
Local
Travel
CYSA District Fall/Spring Cup
NorCal State Cup
Make the most of the experience
Team connection
Set expectations
participation, coach must be present

20. Tournaments Where to find them US Club Soccer sanctioned tournaments
GotSoccer Tournament Directory
(note tournament sanctioning, passes permitted)
CYSA sanctioned tournaments
CYSA “Cups”
NorCal State Cup

21. Tournaments Registration Process
Got Soccer
Payment made by team or personal credit card
Brackets, schedule announced anywhere from 7-21 days before tournament
What to expect
Check-in (team? TM only? On field? At tournament HQ?)
# of games
Insurance
Necessary if registered with CYSA but playing US Club sanctioned tournament
The request process and forms can be found athttp://
will need your official Goldenrod roster to complete
enter your team name and team number, 12 digit number in the form xxxxxx as it appears on Goldenrod
League is Almaden Valley YSL (0202) to be chosen from a dropdown menu
Affiliated League is AVYSL
Enter player info for the first 2 players listed on the Goldenrod roster

22. Tournaments Registration Process
Travel tournaments
Booking hotels
Managing expenses
Policies
AFC coach must be present
Tournament expenses shared regardless of player attendance
Guest players do not “chip in” for registration/coaching fees
Responsible for any personal travel-related expenses
Team pays for coaching accommodations (if desired) for travel tournaments
1.5+ hour travel from Almaden

23. Tournaments Reimbursement Process
Register for desired tournament
For those tournament/s for which you will request reimbursement:
Mail copy of registration payment confirmation to:
AVYSL - Attn: Office Manager / P.O. Box / SJ, CA
Or to
Include:
Name & address of who is to be reimbursed
Team Name (e.g. Mercury ‘05 Green)
Reimbursements will be made up to $2,000 for max. 3 tournaments
$850 for ‘00 teams (in spring 2015)
Partial payment may be made if maximum is reached

24. Pre-season, League Games and Available Tools
Scrimmages, Home (League Games), State Cup
Game Changes
Cancels, Re-schedules
Game Day Expectations
Available Tools
Arbiter
Field Permits
Fields Request Form

25. Games Events, Scrimmages, State Cup
Games (Home)
5 games a season
Referee/s are paid by the league’s Arbiter system
Games are originally schedule around coaches with multiple teams
Invoiced at end of season for extra games
Games only can be changed under even guidance
Scrimmages
Responsibility is the teams to schedule
Use Arbiter and Field Permits to determine available times
Once confirmed with other team submit a field request form
On Form, indicate the opponents name & if you need referee(s)
Referee/s are paid cash by the team at the field
State Cup
Same process as a Scrimmage expect referee(s) are paid through Arbiter
Invoiced at end of season for these games

26. Rescheduling Games Agreements & Policies
Mutual agreement
Done 7 days in advance (AFC prefers 14 days)
Must verify field/time using Arbiter and Field permits before submitting field request form
Non-Mutual agreement
Valid reasons for a reschedule without mutual agreement
Inclement weather
Field unplayable, as determined by the club or league field scheduler
Field unexpectedly unavailable, as determined by the club or league field scheduler
After the "black-out" submission deadline, a team is accepted into a sanctioned USYS or US Club weekend tournament or CYSA
ODP State tryouts
Home team shall provide 3 dates and times and away team shall pick one
Do NOT just change time
Almaden FC Policy
Cancelation of a game after Wednesday evening (week of the Match) requires the league to pay the referee(s) and counts towards one of your season games.

27. Rescheduling Games “Excuses” and Solutions
We recommend the following solutions to frequently posed problems:
Too many players missing (sick, testing, etc.)
Remember that any player from your club is available to participate with your team as long as they are of correct age.
In league matches please use 2nd team players or players from younger teams within your club to fill out your roster
Missing Coach
Any coach with a valid pass for your club is able to coach any team in that club.
If your coach has several commitments then it is recommended that teams have an assistant coach or another coach from the club available to cover games
No Fields Available
It is expected that if your team is playing in NorCal that your team has a quality field and access to field’s.
This excuse will not be acceptable for a cancellation of a match.
Away Game Cancellation and Forfeit Policy
Teams must give their opponent a 96-hour warning if forfeiting an away match or they will be required to pay field and referee costs.
Please remember that this is a club competition and not an individual team competition!

28. Game Day Expectations
Ensure that your players are entered into the event system
Check website to ensure no field closures
Print referee(s) contact information from Arbiter
Print three (3) game cards
First game of the day
Pull out goals and secure them in place
Put out corner flags (Stored in green storage container)
Last game of the day:
Put goals back and lock them
Place rest of items (Corner flags) into green storage container and lock
If you find yourself with less than three (3) referees 15 minutes before the game, speak with the other referee(s) regarding contacting the missing referee(s).
Player passes should be returned to you after check in.
If a scrimmage, pay referee(s) at the end of the game
End of game, put the score in the event system

29. Almaden FC Online Tools Arbiter
Access at:
Use to verify game schedule
Determine official status
Confirm game time, field location
Find field availability
For game changes, incremental practices, scrimmages

30. Almaden FC Online Tools Field Permits
Use to verify permit status
Print copies of frequently used fields for Team Binder

31. Almaden FC Online Tools Fields Request Form
Used for schedule scrimmages or game changes

32. A final word… Rainouts Field closures are an art, not science
It is a dynamically changing situation
Shifts in weather often do not match forecasts
Reasons for field closures
Standing water due to persistent rain
Sinking mud
Deteriorating conditions due to # of games played
Safety of players
Goals
Ensure a safe environment for our players
Protect fields, permits for future
Maintain good relationships with city
Field Status is the WORD
Always current
Sign-up for TEXT Alerts for ALL fields used

33. Recap: Next Steps Meet with Coach
Tournament, practice and scrimmage plans
Set up Team “System” (e.g. Team Snap)
Initially: Post all practices, team events, club events
Set up Team Meeting
Goals, plans, incremental fees
Seek additional volunteer help
Team photographer, social coordinator, finance team flag, team bench, team EZ-up
Begin setting up Team Binder

34. Recap: Next Steps Follow Registrar instructions
Register Team for League Play
Additional paperwork may be needed from families
birth certificate, “head shot” player photo
Obtain league and bracket info from coach
CYSA registration deadline Feb. 23
NorCal registration deadline Feb. 27
Follow Office Manager instructions
Facilitate uniform orders
Register/Apply for spring Tournaments

35. Questions?

36. Appendix Spring League Information
NorCal Premier
Handbook
CalNorth

37. Appendix Websites to Bookmark
Got Soccer Team (Manager) Login
NorCal Roster Mgmt.: PlayKyck
Arbiter
AVYSL Fields
Field Permits
Field Maps/Directions
Fields Request Form

38. Appendix Key Contacts Director of Soccer Directors of Coaching
Neil Diaz
Directors of Coaching
U8-U10 Adam Whaley
U11-U13 Mark Landefeld
U14+ Chris Behler
AVYSL Registrar
Jo Fregoso
Recreational & Comp (CYSA)
Office Manager
Kelly Johnson
Uniforms
Reimbursements
NorCal Registrar

39. Appendix Key Almaden FC Contacts
AVYSL Assignor, Scheduler
Tom Tilmant
AVYSL Fields Team
Permits Andrew Hogg
Site Director Peter Finney
Equipment Mikael Trollsas
Marketing/Communications
Alene Ipsaro
Competitive (TM) Program Support
Melissa Belur