1. Project Management and Quality Control
Fall 2014
Lecture 01
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2. Class Rules You as an engineer: Class respect: Good manners
High moral values
No cheating !
Obey the laws as a member of the society
Class respect:
Noise, tardiness, carelessness are not accepted
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3. Class Rules
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4. Class Rules
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5. Class Rules
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6. Grading
First Exam
20%
Second Exam
25%
Final Exam
50%
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7. Tentative Syllabus and Schedule
Topic
Weeks
Introduction to project management
1 Week
Project types and main stages
Project evaluation process and project selection
2 Weeks
Project planning and scheduling
First Exam
Cost analysis and risk management
Introduction to quality control and management
Second Exam
Methods of quality control and key concepts
Quality engineering, and auditing quality
Final Exam
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8. Recommended Books
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9. Recommended Books
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10. Recommended Books
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11. Recommended Books
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12. Introduction to Project Management
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13. Lecture Overview Project Definition Project Characteristics
Project Parameters
The Scope Triangle
Project Classifications
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14. Project Definition
A project is a sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by a specific time, within budget, and according to specification
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15. Project: Sequence of Activities
A project comprises a number of activities that must be completed in some specified order, or sequence
The sequence of the activities is based on technical requirements
An activity is a defined chunk of work
The output of one activity or set of activities becomes the input to another activity or set of activities
Lecture 01
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16. Project: Unique Activities
The activities in a project must be unique
A project has never happened before, and it will never happen again under the same conditions. Something is always different each time the activities of a project are repeated
These random variations are the challenge for the project manager
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17. Project: Complex Activities
The activities that make up the project are not simple, or repetitive acts
Difference between difficult and complex:
Complication (complexity) is a measure of the number of steps, components and elements involved in the problem
Difficulty is usually a measure of your endurance, your will, your fortitude and generally your commitment to following through on the task
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18. Project: Connected Activities
Connectedness implies that there is a logical or technical relationship between pairs of activities
They are considered connected because the output from one activity is the input to another
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19. Project: One Goal Projects must have a single goal
Very large or complex projects may be divided into several subprojects
Simplifies the scheduling of resources and reduces the need for interdepartmental communications
The downside is that the projects are now interdependent
Even though interdependency adds another layer of complexity and communication, it can be handled
Lecture 01
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20. Project: Specified Time
Projects have a specified completion date
This date can be self-imposed by management or externally specified by a customer or government agency
The deadline is beyond the control of anyone working on the project
The project is over on the specified completion date whether or not the project work has been completed
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21. Project: Within Budget
Projects also have resource limits, such as a limited amount of people, money, or machines that are dedicated to the project
While these resources can be adjusted up or down by management, they are considered fixed resources to the project manager
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22. Project: According to Specification
The customer, or the recipient of the project’s deliverables, expects a certain level of functionality and quality from the project
It is unrealistic to expect the specification to remain fixed through the life of the project
Systems specification can and will change, thereby presenting special challenges to the project manager
The new project management style is Agile
Lecture 01
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23. Program Definition A program is a collection of projects
The projects must be completed in a specific order for the program to be considered complete
Because programs comprise multiple projects, they are larger in scope than a single project
Unlike projects, programs can have many goals
The NASA space program
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24. Project Parameters Five Constraints operate on every project:
Scope
Quality
Cost
Time
Resources
These constraints are an interdependent set
a change in one can cause a change in another constraint to restore the equilibrium of the project
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25. Scope
Scope is a statement that defines the boundaries of the project. It tells not only what will be done but also what will not be done
In the information systems industry, scope is often referred to as a functional specification
In the engineering profession, it is generally called a statement of work
Detecting that change of the scope and deciding how to accommodate it in the project plan are major challenges for the project manager
Lecture 01
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26. Quality Two types of quality are part of every project:
The first is product quality. This refers to the quality of the deliverable from the project
The second type of quality is process quality, which is the quality of the project management process itself
The focus is on how well the project management process works and how can it be improved. Continuous quality improvement and process quality management are the tools used to measure process quality
Lecture 01
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27. Cost
Cost is a major consideration throughout the project management life cycle
The customer can simply offer a figure about equal to what he or she had in mind for the project
In more formal situations, the project manager prepares a proposal for the projected work. That proposal includes an estimate (perhaps even a quote) of the total cost of the project
Lecture 01
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28. Time
The customer specifies a timeframe or deadline date within which the project must be completed
To a certain extent, cost and time are inversely related to one another. The time a project takes to be completed can be reduced, but cost increases as a result
The objective for the project manager is to use the future time allocated to the project in the most effective and productive ways possible
Once a project has begun, the prime resource available to the project manager to keep the project on schedule or get it back on schedule is time
Lecture 01
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29. Resources
Resources are assets, such as people, equipment, physical facilities, or inventory, that have limited availabilities, can be scheduled, or can be leased from an outside party
Some are fixed; others are variable only in the long term
Depending on the project in hand, the major resource differ
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30. The Scope Triangle
The triangle represents a system in balance before any project work has been done (also known as the Triple Constraint or the Iron Triangle)
Projects are dynamic systems that must be kept in equilibrium
The geographic area inside the triangle represents the scope and quality of the project
Lines representing time, cost, and resource availability bound scope and quality
Time is the window of time within which the project must be completed
Cost is the dollar budget available to complete the project
Resources are any consumables used on the project: people, equipment availability, and facilities
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31. The Scope Triangle
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32. The Scope Triangle
The project plan will have identified the time, cost, and resource availability needed to deliver the scope and quality of a project
The project manager controls resource utilization and work schedules
Management controls cost and resource level
The customer controls scope, quality, and delivery dates
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33. The Scope Triangle Another representation of the scope triangle
The scope of the project (functionality) is determined by the required quality, available time and available cost
This triangle reflects the fact that the three properties of a project are interrelated, and it is not possible to optimize all three
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34. Example
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35. Example
You are given the options of Fast, Good and Cheap, and told to pick any two
Here Fast refers to the time required to deliver the product
Good is the quality of the final product
and Cheap refers to the total cost of designing and building the product
Design something quickly and to a high standard, but then it will not be cheap
Design something quickly and cheaply, but it will not be of high quality
Design something with high quality and cheaply, but it will take a long time
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36. Scope Creep
Scope creep is the term that has come to mean any change in the project that was not in the original plan. (also called requirement creep) in project management refers to uncontrolled changes or continuous growth in a project's scope.
Change is constant
Your management might decide that getting to the market before the competition is necessary
Your job as project manager is to figure out how these changes can be accommodated
Lecture 01
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37. Hope Creep
Hope creep is the result of a project team member’s getting behind schedule, reporting that he or she is on schedule, but hoping to get back on schedule by the next report date
The project manager must be able to verify the accuracy of the status reports received from the team members
Random checks can be used effectively
Lecture 01
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38. Effort Creep
Effort creep is the result of the team member’s working but not making progress proportionate to the work expended
Other than random checks, the only effective thing that the project manager can do is to increase the frequency of status reporting by those team members who seem to suffer from effort creep
Lecture 01
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39. Feature Creep
Feature creep results when the team members arbitrarily add features and functions to the deliverable that they think the customer would want to have
Closely related to scope creep
The message here is that a formal change request must be filed, and if it is approved, the project plan and all related activities will be appropriately modified
Lecture 01
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40. Project Classifications
Projects are classified based on these characteristics:
Risk : Establish levels of risk (high, medium, low)
Business value : Establish levels (high, medium, low)
Length : Establish several categories (i.e., 3 months, 3 to 6 months, 6 to 12 months, etc.)
Complexity : Establish categories (high, medium, low)
Technology used : Establish several categories (well-established, used somewhat, basic familiarity, unknown, etc.)
Number of departments affected : Establish some categories (one, few, several, all)
Cost
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41. Project Types and Classes
DURATION
RISK
COMPLEXITY
TECHNOLOGY
LIKELIHOOD OF PROBLEMs
Type A
> 18 months
High
Breakthrough
Certain
Type B
9–18 months
Medium
Current
Likely
Type C
3–9 months
Low
Best of breed
Some
Type D
< 3 months
Very low
Practical
None
A best-of-breed product has been identified as the best product of its type
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42. Main Project Types : Type A
Type A projects: Projects of Type A are the high-business-value, high- complexity projects
They are the most challenging projects the organization undertakes
Type A projects use the latest technology, which, when coupled with high complexity, causes risk to be high also
The organization requires that these projects utilize all the methods and tools available in their project management methodology
An example of a Type A project is the introduction of a new technology into an existing product that has been very profitable for the company
Lecture 01
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43. Main Project Types: Type B
Type B projects: Projects of Type B are shorter in length, yet they still are significant projects for the organization
All of the methods and tools in the project management process are probably required
The projects generally have good business value and are technologically challenging
Many product development projects fall in this category
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44. Main Project Types: Type C
Type C projects: Projects of Type C are the projects occurring most frequently in an organization
They are short by comparison and use established technology
Many are projects that deal with the infrastructure of the organization
A typical project team consists of five people, the project lasts six months, and the project is based on a less-than-adequate scope statement
Many of the methods and tools are not required for these projects
The project manager uses those tools, which are optional, if he or she sees value in their use
Lecture 01
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45. Main Project Types: Type D
Type D Projects: Projects of Type D just meet the definition of a project and may require only a scope statement and a few scheduling pieces of information
A typical Type D project involves making a minor change in an existing process or procedure or revising a course in the training curriculum
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46. Methodology Use in Projects
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47. Resources
Chapter 1 from R. Wysocki et. Al, "Effective Project Management", 2nd Edition. ISBN:
Wikipedia Article:
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48. Questions
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