2. OBJECTIVES OF PMS  PMS is a web based application for monitoring progress of all projects undertaken by CPWD  Monitoring of projects both at pre and post construction stages  Review of projects with MIS reports  Monthly and total expenditure on a project  Login to ministries, clients to review progress  Guest login for general public

3. SALIENT FEATURES OF PMS  Project : All works comprised in AA & ES  Package : A component of a project which could be made functional independent of other packages  Sub-work : A component of a package which has separate TS and NIT  Agreement: Sub-work awarded to a contractor

4. PROJECT OWNER  Project owner : Authority competent to send preliminary estimate for the project  Functions of project owner  To register a project  To send preliminary estimate  To decide packages, sub-works after receipt of AA and ES, and register packages  To periodically review progress reports

5. PMS PROCESSES  One time processes  Online registration of projects and packages by the project owner  Offline registration of projects and agreements on Divisional Accounting System. Separate registration by the EEs concerned if the agreement is composite  Online registration of sub-works by the EEs

6. PMS PROCESSES  Periodical processes  Edit, delete and transfer projects, packages and sub-works  Uploading of monthly accounts by the divisions  Uploading of project documents like letters, architectural and structural drawings, images  Update of monthly progress reports  Update of cash flow statement

7. REGISTRATION OF PROJECTS  Project owner can register a project at any stage  Data required for registration  Client type (CAPF or Non-CAPF), client name, designation and address  Fund type (Budgetary, LOA, Deposit, CSSA)  Name of project, city, state  Details of planning and execution offices

8. REGISTRATION OF PROJECTS

9. REGISTRATION OF PACKAGES  Project owner registers packages after receipt of AA and ES  Data required for registration  Package description  Package amount

10. REGISTRATION OF PACKAGES

11. REGISTRATION OF SUB-WORKS  Step 1: Offline registration of projects and agreements on Divisional Accounting System by the EE. The system generates NIJ TS code. EEs register separately for composite contracts  Step 2: Online mapping with NIJ TS code and registration of agreements on PMS by the EE  Data required for registration  Agreement title, amount, stipulated dates of start and completion, agency, NIJ TS code

12. REGISTRATION OF AGREEMENTS IN ACCOUNTING SYSTEM

13. REGISTRATION OF SUB-WORKS

14. MONTHLY PROGRESS REPORTS  Pending updates displayed on login  Items to be updated periodically  Budget allotment  Up to date physical progress  Target date of physical completion  Physical status  Physical status field shows when last updated

15. PENDING UPDATES IN MPR List of items to be updated SNoITEMNos 1.MONTHLY ACCOUNT 2.BUDGET 3.TARGET DATE OF COMPLETION 4.PHYSICAL % PROGRESS 5.PHYSICAL STATUS  Monthly email reminders to Zone, Circle, Division

16. PENDING UPDATES IN MPR Data deficiency SNoITEMNos 1.INCOMPLETE PROJECT DETAILS 2.HEAD OF ACCOUNT NOT DEFINED 3.DIVISION NOT ASSIGNED 4.PACKAGES NOT DEFINED 5.SUB-WORKS NOT DEFINED 6.AGREEMENT DETAILS NOT UPDATED

17. PENDING UPDATES IN MPR Pending updates in MPR

18. MONTHLY PROGRESS REPORTS Requisition received, PE to be sent

19. MONTHLY PROGRESS REPORTS PE sent, AA and ES awaited

20. MONTHLY PROGRESS REPORTS Works sanctioned, to be awarded

21. MONTHLY PROGRESS REPORTS Works in progress

22. DIVISIONAL ACCOUNTING SYSTEM LINK TO PMS  Monthly divisional account is linked to PMS  Divisions upload monthly account on PMS  Expenditure against each sub-work, package and project is shown in MPR on uploading  Monitoring of uploading of monthly account  If the account is not uploaded, it is shown in pending updates on login page

23. MIS REPORTS  Monthly progress reports for client type : CAPF and non-CAPF  For each of the following stages  Requisition received, PE to be sent  PE sent, AA and ES awaited  Works sanctioned, to be awarded  Works in progress  Completed works ….continued

24. MIS REPORTS  Filters available for  Each client  Each head of account  Each state  A range of sanctioned amount ….continued

25. MIS REPORTS ….continued Monthly Progress Report – Requisition received, PE to be sent

26. MIS REPORTS ….continued Monthly Progress Report - PE sent, AA and ES awaited

27. MIS REPORTS ….continued Monthly Progress Report - Works sanctioned, to be awarded

28. MIS REPORTS ….continued Monthly Progress Report - Works in progress

29. MIS REPORTS ….continued Monthly Progress Report - Completed works

30. MIS REPORTS  Review of delayed projects  Review the number and details of delayed projects under the following stages  Requisition received, PE to be sent  Requisition received, PD to be sent  PD approved, PE to be sent  Work sanctioned, to be awarded  Works in progress ….continued

31. MIS REPORTS  Each stage can be reviewed under the following categories of delay  Upto 6 months  Beyond 6 months upto 1 year  Beyond 1 year upto 2 years  Beyond 2 years ….continued

32. MIS REPORTS Review of delayed projects ….continued

33. MIS REPORTS  Review of projects costing above Rs.20 crore  Review the number and details of projects under the following stages  Requisition received, PE to be sent  PE sent, AA and ES awaited  Works sanctioned, to be awarded  Works in progress  Completed works ….continued

34. Review of projects costing above Rs.20 crore MIS REPORTS ….continued

35. MIS REPORTS  Other MIS reports  Project wise cash flow statement  Pending final bills  Review by project owner  Works with a selected contractor ….continued

36. MIS REPORTS Project wise cash flow statement ….continued

37. MIS REPORTS Pending final bills ….continued

38. MIS REPORTS Review by project owner ….continued

39. MIS REPORTS Works with a selected contractor

40. VACANT LAND AND ENCROACHMENT REPORT

41. PROJECT HISTORY  View history of a project  Requisition and client details  Name of project, package and sub-works  AA and ES details  Agreement details  Project images, drawings, documents  Remarks, percentage progress

42. PROJECT HISTORY

44. EXPENDITURE STATEMENT  Expenditure against each project comes from Divisional Accounting System  Expenditure Statement can be customized head wise and office wise  Ratio of expenditure and turnover (E/T Ratio) for each office

45. EXPENDITURE STATEMENT

46. E/T RATIO

47. MISCELLANEOUS  Generate letters  Online update of stage after letter generation  Important phases for letter generation  Upto submission of PE  From sanction to tender receipt  Acceptance and award of work

48. GENERATE LETTERS  Upto submission of PE Activity Letter generation Letter to be generated by Data captured Receipt of requisition letter from client Project registration letter Project ownerRequisition letter number and date, client address, executing office details Sending architectural drawings to client for approval Forwarding letter to client Architect / Senior Architect Date of sending architectural drawings for approval Conveying of approval of preliminary drawings Forwarding letter to field unit Architect / Senior Architect Date of approval of architectural drawings Sending PE for AA and ES Forwarding letter of PE to client Project ownerAmount of PE, date of sending PE to client

49. GENERATE LETTERS  From sanction to tender receipt Activity Letter generation Letter to be generated by Data captured AA and ESConveying of AA and ES, packages and sub-works Project ownerAmount of AA and ES, packages and sub- works by project owner TS and NITApproved copy of TS and NIT to be conveyed Technical sanction authority Estimated cost of sub- works and date of TS and NIT Call of tenderPress notice can be generated Field unitDate of calling tender, other details of tender Forwarding tenders for acceptance Tender forwarding letter Field unitAll other details of tender is captured

50. GENERATE LETTERS  Acceptance and award of work Activity Letter generation Letter to be generated by Data captured Acceptance of tender Tender acceptance letter Project ownerTender acceptance, final tendered amount Award of workLetter of acceptance and final award letter EE of field unitDate of start, date of completion, final tendered amount etc.

51. MISCELLANEOUS  QCTA para details

52. MISCELLANEOUS  Special features of a project  ISO certification and GRIHA rating  Awards won  Details of consultants

53. MISCELLANEOUS  Provisional extension of time for agreements  Monitoring of provisional extension of time for agreements where performance is delayed  Email reminder sent to division, circle, zone  If completion is due within next 30 days, the project is included in pending updates

54. MISCELLANEOUS  Provisional extension of time for agreements

55. ARCHIVE  Previous monthly progress reports  Completed works  Login history  Expenditure statement  E/T ratio

56. MINISTRY LOGIN  Ministries can login on CPWD website to :  View monthly progress reports under various stages of work with options to filter MPRs under client name, head of account and state  Communicate with project owner  Comment on execution programme  Review delayed projects  Review expenditure on a project  View photographs, documents of a projects

57. MINISTRY LOGIN

66. CLIENT LOGIN  Clients can login on CPWD website to :  View monthly progress reports under various stages of work with options to filter MPRs under client name, head of account and state  Communicate with project owner  Comment on execution programme  Review delayed projects  Review expenditure on a project  View photographs, documents of a projects

67. CLIENT LOGIN