4. Equality & Diversity Staffordshire University Students’ Union is committed to promoting equality and diversity, providing an inclusive and supportive environment for all, which includes for provision of clubs, societies and other activities. Staff, students and contractors are expected to support this policy actively, accept the principle that there is equal opportunity for everyone in all aspects of University life and not be party to situations which could lead to unfair discrimination.

5. All bookings need to be made via your site-specific Activities Co-ordinator To book University rooms or sports facilities you will need to fill out a University booking form – there are different ones for rooms, Beaconside Sports Centre & Sir Stanley Matthews Sports Centre. Please fill in these forms in full – the University won’t accept unfinished forms. If you are wanting to book sports facilities you will need to check with the sports centre first whether the facilities are free – we do not have all the information on bookings so please do check. Forms are then sent to the Activities Co-ordinator (Michelle for Stafford & Tommy for Stoke) who will make the booking. You will receive confirmations from either the Activities department or University Room Bookings.

6. As everything bought from club or society accounts is technically property of the Students’ Union, we need to keep a record of what equipment is owned. The equipment inventory is a simple excel spreadsheet that you will need to fill in. It can be found in the Committee Handbook on the Union website.Committee Handbook Equipment inventories need to be submitted before October, and you must update them every time you purchase new equipment Forms should be sent to activities@staffs.ac.uk so we can keep a central record of what is owned by groups.activities@staffs.ac.uk If your group does not own any equipment then please email before October and confirm that no equipment is owned. http://staffsunion.com/pageassets/activities/handbook/Inventory-Template.xls

7. We recommend you use social media to publicise your group Student Activities on Social Media Facebook – “Student-Activities Staffs” www.facebook.com/staffsactivitieswww.facebook.com/staffsactivities Twitter – http://twitter.com/unionactivitieshttp://twitter.com/unionactivities We often communicate information out through this way as well as via e-mail Also send out information from NGBs and things of interest. You, or your members, can contact us with quick questions this way! Facebook & Twitter are the most popular outlets. You can communicate between members, or out to prospective members. Remember you are posting on a public platform. You can also use One Media Group to relay information.