1. Ideal presentation for an
Annual General Meeting (AGM)

2. Meaning of Annual General Meeting
A mandatory, public yearly gathering of a publicly traded company's executives, directors and interested shareholders. At the annual general meeting, the CEO and director typically speak, and the company presents its annual report, which contains information for shareholders about its performance and strategy.

3. Vocabulary
Proxy : The authority to represent someone else, especially in voting. Elapse : (Of time) pass or go by. Legible : (Of handwriting or print) clear enough to read. Casting vote : An extra vote given by a chairperson to decide an issue when the votes on each side are equal. Motions : A formal proposal put to a legislature or committee. Spur of the moment : On impulse; without planning in advance. Stance : A person's posture.

4. An Ideal Presentation for Annual General Meeting (AGM)
Planning content for talks
PART 1:
List possible audience questions
Plan your aim(s) upfront
Choose the “NEWS” about topic
Include significance
Keep background relevant

5. PART 2:
Explain methods when appropriate
1. Related to the “news” (main point)
2. Necessary to understand talk
Explain (don’t just show) data
Plan a conclusion
Preview future work
Remember what it was like not to know
Talk to prospective audience members or imagine them - list their questions
Organize information in chunks, going from what they know to what they don’t
Include topic’s significance
Tie new info to previous studies or relevant events - motivate !!
Organize from listeners’ point of view
Principle is “GIVEN to NEW”

6. Getting started
Create a slide show with storyboards, not a script
Use the slide show...
1. To select important topics and issues
2. To organize content
3. To create a hierarchy
To select a design, ask yourself:
1. What professional image do I want to project?
2. In what type of room will I give my talk?
1. Well-lit room: use light background / dark text and visuals
2. Dimly-lit room: use dark background / light text and visuals

7. Set up “Slide Master”
Design the “look” of your slide show
Choose appropriate template
Select pre-designed, color coordinated presentation templates
Choose “slide layouts” for slides
Select from 12 “master slide styles” under “FORMAT” menu to build your show
Project a clear font

8. Displaying Text Use bullets Use short phrases
Use grammatical parallelism
Use only essential info
Guide the eyes of audience with hierarchy, colour
Use big, legible fonts and framing blank space
Bullets help audience skim the slide
Bullets help audience see relationships between information points

9. Displaying Visuals Select visuals purposefully
1. What visuals illustrate a point?
2. Make a claim?
3. Help to prove an argument?
Design easy-to-read visuals
Are the visuals easy to read by all members of your audience?
Draw attention to aspects of visuals
How will you draw attention to certain features of the visual?
Insert needed visuals
Use color
Resize appropriately
Draw attention

10. Animating
Custom animation allows you to animate text, visuals, or line work
Custom animation should be used purposefully (and sparingly!)
1. Animating should help audience comprehend your message
2. Don’t animate solely for aesthetic purposes

11. Delivery Adapt to Physical, Cultural Environment Stance
1. Body language
2. Handling notes
Gestures
Eye contact
Voice quality
1. Volume
2. Inflection
3. Pace

12. Handling questions Listen Repeat or rephrase Watch body language
Don’t bluff