1. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-1 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Word 2002 CREATING FILL-IN FORMS

2. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-2 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Performance Objectives Create a form template Fill in a form document Print, edit, and customize a form Draw a table in a form template

3. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-3 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Form Concepts Creating your own forms eliminates the need for preprinted forms. - requires less storage space Creating a form does not require a main document or a data source. - form is created as a template document that contains Fill-in fields - a table can be useful when creating a form with form fields

4. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-4 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Creating the Form Template select blank document select template

5. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-5 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Creating the Form Template type text protect form insert form fields where desired

6. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-6 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Forms Toolbar Text Form Field Check Box Form Field Drop-Down Form Field Form Field Options Draw Table Insert Table Insert Frame Form Field Shading Reset Form Fields Protect Form

7. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-7 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Changing File Locations By default, template documents are saved in a Templates subfolder within Microsoft Office. - you may want to change the location… Tool, Options default location specify the desired folder

8. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-8 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Filling in a Form Document When you open a form template document that has been protected, the insertion point is automatically inserted in the first form field. type text Tab to move to next form field Shift + Tab to move to previous form field click in the check box or move insertion point and press the spacebar

9. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-9 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Printing a Form The filled-in form can be printed in the normal manner. To print the data only (for a preprinted form) in the same location on the page… Tools, Options To print only the form without the data, open the template and print.

10. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-10 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Editing a Form Template unprotect the document make necessary changes protect the document

11. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-11 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Drop-Down Lists select Drop-Down Form Field button - inserts field select Form Field Options button add list items select choice

12. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-12 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Text Form Field Options Position insertion point on a text form field. select Form Field Options select type key default text select maximum length choose text format

13. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-13 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Check Box Form Field Options Position insertion point on a check box form field. select Form Field Options select size select default value

14. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-14 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Commands Review How do you display the Templates dialog box? select blank document select template

15. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-15 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Commands Review How do you display the Text Form Field Options dialog box? Position insertion point on a text form field. select Form Field Options

16. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-16 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Commands Review How do you display the Check Box Form Field Options dialog box? Position insertion point on a check box form field. select Form Field Options

17. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-17 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Commands Review How do you display the Drop-Down Form Field Options dialog box? Position insertion point on a drop-down form field. select Form Field Options

18. Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-18 LINKS TO OBJECTIVES Form Concepts Creating the Form Template Creating the Form Template Forms Toolbar Changing File Locations Changing File Locations Filling in a Form Document Filling in a Form Document Printing Editing Drop-Down Lists Changing Options Changing Options Commands Review Commands Review Coming Next Working with Shared Documents