1. Day 8: Homework 1- OVERVIEW MICROSOFT EXCEL – CHAPTER 5
Akhila Kondai
September 11, 2013

2. Announcements The First Homework will be due by 09/13/2013 by 11.59pm
MyITLab Lesson B is due on 09/16/2013 by 11.59pm
The Second Homework is also posted and is due on 09/20/2013 by 11.59pm
The Third Homework will be posted this week. Check the assignments page.

3. Announcements
A Homework Help Live! session for HW #1 is being conducted on Thursday at 7pm.
You will be able to view a video walk-through of a HW #1- like project on YouTube, work through it on their own, and ask questions/get responses in real time
Our YouTube channel is at  The instructions for the project are posted athttp://cs101.wvu.edu/resources/homework/homework-help-live/homework-1/

4. LAST CLASS… Different types of charts Trendlines Trend Types Linear
Exponential
Logarithmic
Polynomial
Power etc…
Forecast
R-Squared Value

5. Homework 1 - overview

6. HOMEWORK # 1
Available at CS101 Website-> Instructors-> Akhila Kondai ->Assignments
Due by 11:59 pm on Friday 09/13/2013
After the 11:59 pm, any submission is counted as being 1 day late. For each late day, 20% penalty will be given
If you submit late, you have to notify me by .
You can attempt to submit your assignment multiple times before the due date, but only the LAST submission will be graded.

7. Morgantown PRT Usage Problem
Deals with data about PRT system in Morgantown
You will analyze Morgantown PRT usage and reliability statistics to find patterns in usage and system failures

8. instructions Following the instructions is important.
Please read each and every instruction carefully.
Make sure that you execute the instructions in the order given.

9. Step 1
You will have to first download the data files. Do not try to open the files by double clicking on them.
Save the files
Extract/Unzip the data files to a location in your computer.
Need not open xml files outside Excel.

10. Step 2 and 3
Create the Excel work book in the format YourLastname_yourFirstname_mpup
Ex Kondai_Akhila_mpup.xlsx
Format the sheets Appropriately

11. Step 4:Importing Xml File
Make sure that the data XML Files are downloaded on your system
To import the data of the file into excel sheet open Excel and follow these steps: 1) Select the "Data" ribbon 2) From the "Get External Data" group (should be top left), click on "From Other Sources" 3) From the drop down list, select "From XML Data Import" 4) Find the .xml file on your computer and Open it 5) Then a message might pops up asking for creating a schema, just hit OK 6) "Import Data" box is going to pop. Select the "XML table in existing worksheet" and put the starting cell appropriately($A$3)

12. Step 5 5a
i: Insert four table columns to right of column E. Right click on any cell in column E within the table and select Insert and select from the option you want.
5b: Total row :Click anywhere in table You can see a tab Design. Explore it to find total row
5d & 5e: Use options under Font and Alignment group
5f : Use the Design tab and explore the various styles.

13. Step 6 Rank Function Use Excel Help to understand Syntax Syntax
=RANK(number, range, order)
number: the number/cell for which you want to find the ranking within the “range”
range: range of numbers/cells within which the “number” will be ranked
Order: not really required for our purposes. Leave it blank do not put anything.

14. Step 7d Conditional formatting
Home tab
Conditional Formatting
New Rule
“Format only cells that contain”
Change between to “Greater than or equal to” from the drop-down menu and put in the value in the right
Hit Format and select the desired “Font” and “Fill” color they’re looking for
Repeat the last two steps to get the second condition

15. Steps 6e,6f,10A : Inserting formulas
Make sure that you pay close attention to how the division and subtraction is done
Order of Precedence  “Please Excuse My Dear Aunt Sally”

16. Steps 7B, 11A : Formatting numbers
To format numbers, use Format cells in Format in cells group under home tab

17. Analysis question Format the “Analysis Questions” sheet as described
Analyze the data on your sheet logically and answer the questions using MEANINGFUL complete sentences.

18. Solution
When you are done with Homework, cross check with this file to make sure that you are good to submit it.
Save it one last time before you submit it.

19. submitting
Go to CS101 website ->Course Tools >Submit Assignments.

20. Microsoft Excel – Chapter 5.

21. Large Datasets A large dataset can be difficult to read
Use arrow keys and scroll bars to navigate
Use Go To command ( F5 or Ctrl+G)

22. Freezing Rows and Columns
Freezing keeps rows and columns visible during scrolling
View Ribbon  Freeze Panes
Option
Description
Freeze Panes
Keeps both rows and columns above and to the left of the active cell visible.
Freeze Top Row
Keeps only the top row visible.
Freeze First Column
Keeps only the first column visible.

23. Printing large datasets
Select the range you want to print
GO to “page layout” ribbon  Select Print Area in the Page setup group
Page Breaks
dashed blue line indicates automatic page break
Solid blue line indicates manual page break
Print Titles

24. Excel Tables
A Table is a structured range of related data formatted to enable data management and analysis
Excel tables offer many features not available to regular ranges

25. Table Design A field is an individual piece of data
Field names appear in the top row as column headings
Field names should be short, but descriptive
A record is a complete set of data for an entity
Each record is listed in a row of the table
Do not insert blank rows in the table
Each record has something unique about it

26. Managing tables Create table Delete and add fields
Add, Edit and Delete records
Remove the duplicates
Apply a table style
Convert a table to range

27. Sorting Data
Excel allows you to sort a spreadsheet by alphabetical or numerical or chronological order.
Records can be sorted in ascending or descending order
Sorting arranges records in a table
Sort on one column
Sort on multiple columns

28. Sorting by One Column
Excel offers several ways to sort a single column
Data type
Options
Explanation
Text
Sort A to Z
Arranges data in alphabetical order.
Sort Z to A
Arranges data in reverse alphabetical order.
Dates
Sort Oldest to Newest
Displays data in chronological order.
Sort Newest to Oldest
Displays data in reverse chronological order.
Values
Sort Smallest to Largest
Arranges values in sequential order.
Sort Largest to Smallest
Arranges values in descending order.
Use any of the following techniques to sort on a single field:
Click Sort & Filter in the Editing group on the Home tab.
Click Sort A to Z, Sort Z to A, or Sort in the Sort & Filter group on the Data tab.
Right-click the field to sort, point to Sort from the shortcut menu, and select the type of sort desired.

29. Sorting by Multiple Columns
Multiple level sorts permits differentiation among records with duplicate data in the first sort

30. Creating a Custom Sort
A custom sort can be created to arrange values in a customized fashion

31. Filtering Data
Filtering is the process of displaying only records that meet specific conditions
Apply text filters
Apply number filters
Apply date filters
Apply custom filter
Clear filters

32. =AVERAGE(’Employee Info’!D2:D10)
Sheet References
You can reference data from another sheet just like you can reference data from your current sheet.
Flip to the Salary Stats sheet in Example2 file
In cell B1 type
=AVERAGE(
For entering the Range Switch to the Employee Info sheet and select D2:D10 and hit enter while you are on the same sheet
Then cell B1 in Salary Stats sheet should become
=AVERAGE(’Employee Info’!D2:D10)
Repeat the same process for Total Salaries

33. Total row
A total row appears as the last row of a table to display summary statistics, such as Sum, Max, Min, Average etc.

34. Conditional formatting
Conditional Formatting highlights or emphasizes cells that meet certain conditions
Highlight cells rules
Top/Bottom rules
Data bars
Color scales
Icon sets
Can create new rules based on your own conditions or using formulas

35. Locking /Unlocking a worksheet
If a worksheet is “protected” , meaning that the locking property is on, then all cells are locked and no data can be entered.
Locking a worksheet
Home ribbon -> Cells group -> Format Cells -> Protect sheet…
Enter a password (twice)
Click OK
Unlocking
Home ribbon -> Cells group -> Format Cells -> Unprotect sheet…

36. Outlines and Subtotals
An outline is a hierarchical structure of data
Grouping and Ungrouping Data
Grouping is a process of joining related rows or columns of related data

37. Subtotal data
For tables : First “Convert to Range” , available in Table tools Design Tab.
Go to Data Tab -> Outline Section
Sort the data
Subtotal the data
Grouping Data
Ungrouping Data

38. Questions ?