1. Three fundamental questions on project management What are characteristics of a project? What are characteristics of a project? What are the key qualities of a project manager? What are the key qualities of a project manager? What makes projects so difficult to manage? What makes projects so difficult to manage? Source: Fiona Newton Source: Fiona Newton

2. Three big questions around project management Three big questions around project management How will this project make a difference to How will this project make a difference to the organisation? the organisation? How will we know that this project has been How will we know that this project has been highly successful? highly successful? What, in our wildest dreams would we want What, in our wildest dreams would we want this project to achieve? this project to achieve? Source: Christenson and Walker Source: Christenson and Walker

3. Three questions to ask at the end of a project What did we do well? What did we do well? What did we do wrong? What did we do wrong? What will we do differently and better next time? What will we do differently and better next time?

4. Four ways projects are ‘different’ They bring about change Projects may offer investment opportunities They have unknown elements The unknown elements create risk Source: Oxford Brookes University Source: Oxford Brookes University

5. Four questions when planning projects Four questions when planning projects Why do projects succeed? Why do projects fail? What success criteria for a project? What must project managers do well?

6. Four essentials for a project Four essentials for a project Sponsorship and governance Sponsorship and governance Defining scope and success criteria Defining scope and success criteria Power and authority Power and authority Positive and effective partnering Positive and effective partnering Source: Ives

7. Four things a project must be: Four things a project must be: Understood Motivational and inspirational Credible Demanding and Challenging Source: Christenson and Walker Source: Christenson and Walker

8. Four signs of a successful project Four signs of a successful project On time On time On budget On budget On strategy On strategy On quality On quality Source: Norrie

9. Four stages to a project Four stages to a project Definition Definition Strategy Strategy Planning Planning Execution and control Execution and control Source: Gehring

10. Five options for managing project risk Avoid Reduce (the likelihood of the risk occurring) Transfer (to a third party) Protect (from the impact of the risk occurring) Mitigate (reduce the severity of the impacts) Source: Oxford Brookes University Source: Oxford Brookes University

11. Five key issues on milestones Specify when measurable achievements are due Specify when measurable achievements are due Must be tangible, deliverable outputs Must be tangible, deliverable outputs Too many and they become millstones! Too many and they become millstones! Too few and the project plan becomes worthless Too few and the project plan becomes worthless Be pragmatic – balance optimism with realism Be pragmatic – balance optimism with realism

12. Five processes to project management InitiatingPlanningExecutingControllingClosing Source: PMBOK Source: PMBOK

13. The spice project management model S pecification S pecification P lanning P lanning I mplementation I mplementation C ompletion C ompletion E valuation E valuation

14. Six signs of a skilled project manager Six signs of a skilled project manager Focuses on results Focuses on results Leadership skills Leadership skills Provides single point of management contact Provides single point of management contact Fosters a synergistic atmosphere Fosters a synergistic atmosphere Promotes strong teambuilding Promotes strong teambuilding Encourages cross-discipline co-operation Encourages cross-discipline co-operation Source: Ives

15. Six skill sets for project managers Six skill sets for project managers Ethics – doing things the right way Respect and trust for others Honesty – creating trust and integrity Prudence and pragmatism Courage and acceptance of responsibility Wise use of power and influence Source: Kloppenborg and Patrick

16. Six essentials of a project plan Key deliverables Key deliverables Resource requirements Resource requirements Total costs Total costs Pre-requisites Pre-requisites External dependencies External dependencies Assumptions Assumptions

17. Six realities of project management All projects are unique All projects are unique None run exactly to plan None run exactly to plan All involve and depend upon people! All involve and depend upon people! A structured approach is essential A structured approach is essential All require change and decisions – never popular! All require change and decisions – never popular! Never be a slave to a rigid plan – be flexible

18. Six stages in the project life cycle Initial idea and feasibility study Initial idea and feasibility study Evaluating risk Evaluating risk Estimating task sequence and durations Estimating task sequence and durations Justifying and resourcing the project Justifying and resourcing the project Implementation Implementation Winding up Winding up Supporting the deliverables Supporting the deliverables Source: Butz & Goodstein Source: Butz & Goodstein

19. Seven reasons projects succeed Planned in manageable chunks Planned in manageable chunks Objectives clarified and agreed with stakeholders Objectives clarified and agreed with stakeholders Reasonable expectations set Reasonable expectations set Constant dialogue and flexibility as implemented Constant dialogue and flexibility as implemented Learning from experience Learning from experience The right people giving enough of their time The right people giving enough of their time Sufficient resources allocated and committed Sufficient resources allocated and committed

20. Project managers must be… P ersistent P ersistent R apport builder R apport builder O rganised O rganised J udicious J udicious E nthusiastic E nthusiastic C ommunicator C ommunicator T ime and team focused T ime and team focused

21. Seven stages of project management Initial ENTHUSIASM Followed by GLOOM and DESPONDENCY Request for MORE TIME Request REJECTED Search for the GUILTY parties SLAUGHTER of the innocents Honours and awards for the NON –PARTICIPANTS Source: Paul Brennan Source: Paul Brennan

22. Seven skills of a project manager Analysis Communication Budgeting Teamwork Intelligence Calmness Time

23. Nine threats to project success HumanOperationalReputationalProceduralProjectFinancialTechnicalNaturalPolitical Source: Mind tools Source: Mind tools