1. KNOWLEDGE TRANSFER PROGRAMME to INDUSTRY & COMMUNITY CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER PROGRAMME – KTP MINISTRY OF HIGHER EDUCATION MALAYSIA Prepared By: Knowledge Transfer Programme Committee Ministry of Higher Education Malaysia KTP GRANT SCHEME THIRD ROLLING PLAN (2013-2014)

2. CONTENT 1. Overview 2. Policy 3. Key Result Area (KRA) 4. Model of Implementation 5. Implementation Plan 6. Impact Measurement 7. Examples Impact of KTP 8. Roll-Out Plan (2013 – 2014) 9. KTP ADMINISTRATION @ IPTA Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

3. In a high income economy the demand for knowledge workers will increase. Educational reforms will be a vital need for inclusive growth. Human capital policies must be given top priority, as they will be crucial in making more rapid inroads towards reducing income inequality. Labour market imperfections, including wage and employment discrimination, will have to be rectified. Fragmented and segmented labour markets must be made more integrated. (NEM 92) While innovative ideas and knowledge may be converted into lucrative commercial undertakings, there would also be many incidences of failure which need to be managed. Above all, intellectual property rights (IPR) and other rights should be protected. (NEM 99) OVERVIEW Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

4. MoHE planned to formulate a new policy of KTP by establishing a New CAP for PSPTN The new CAP would outline the importance of KTP to be adopted by HEIs in particular the Public Universities. Requirements How Malaysian HEIs can assist in delivering and transferring knowledge created in their institutions to the industry and or community. Differentiation need to be made as not to overlap with other CAPs which can also contain elements of KT such as commercialisation, entrepreneurship and employability CAPs. The knowledge to be transferred need to be based on certain fundamentals which need to be determined. OVERVIEW (CONT’D) Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

5. The initial meeting on KTP with the Minister of Higher Education was held on 11 November 2010 and the Minister has decided that the needs of the workshops on KTP to be held in order to outlined the goals, scopes, directions and the guidelines for the implementation programme of KTP. 1 st Workshop 29-30 November 2010 (Concorde Inn, KLIA) 2 nd Workshop 26-27 January 2011 (Marriott Hotel Putrajaya) THE WORKSHOP Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW (CONT’D)

6. The Knowledge Transfer Programme - KTP was officially launched by the Minister of Higher Education, Dato’ Seri Mohamed Khaled Nordin on 26 June 2012 at KLIA Pan Pacific Hotel. In the same ceremony, Mohamed Khaled also launched the book and logo of KTP, and presented a mock cheque to 15 IPTAs for the Second Rolling Plan Grant and Flagship Project – Industry Grant to 20 IPTAs involved. KTP LAUNCHING CEREMONY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW (CONT’D)

7. KTP Policy Outline Background of KTP Objective of KTP Current status of KTP of IPTA in Malaysia Issues and Challenges Rationale of the Policy SWOT Analysis Strategic Thrusts of the Policy Strategic Objective 1: Enhance and Enrich Current Knowledge Transfer in IPTA Strategic Objective 2: KTP as Catalyst for Community or Industry Growth Framework of the Policy Roll-out, Milestone and Achievements POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

8. KTP recognises a broad range of activities to support mutually beneficial collaborations between universities, industries and communities (government agencies / non-government organisations (NGOs) / public sector). It provides the platform for the exchange of tangible and intangible intellectual property, expertise, learning and skills between academia, industry and the community. The forms of interactions may include, consultancy, education, training, graduate development, conferences, sharing of physical facilities and student placements. BACKGROUND OF KTP POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

9. Public Higher Education Institutions (IPTAs) should effectively engage with industry and community towards mutually beneficial initiatives through role played by: Academia: able to incorporate relevant and up to date knowledge from industry and the community into their teaching, learning and consultancy activities. Industry : can utilize the resources of IPTAs to enhance their business capability and economic activities Community: can benefit from the knowledge generated in IPTAs to improve quality of life within the community. Graduate/Postgraduate Intern : enhance their personal and professional development BACKGROUND OF KTP (CONT’D) POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

10. To recognize and promote the transfer of knowledge via the exchange of creative and innovative ideas, research findings, experiences and skills between IPTA, industries, government agencies and the wider community. OBJECTIVE OF KTP POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

11. To enable the development and improvement of the quality of products, services and policies to be shared for mutual benefits between the stakeholders i.e. academia, industry, community and the graduate/postgraduate intern. GOAL OF KTP POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

12. IPTA do implement KTP, however they are not comprehensive. The practices and approach vary amongst the IPTAs. Poor correlation between investment in time and resources versus the impact currently produced. Thus there is a need for a structured and systematic national KTP framework. CURRENT STATUS OF KTP OF IPTA IN MALAYSIA POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

13. Issues Mismatch between the needs of the industry and the available resources in IPTAs. Communication problems among stake holders. Lack of access to information among parties involved. Challenges Insufficient expertise in IPTAs in some sectors. Convincing the industry that grades is not the only factor for internship eligibility. Industry perception of “subsidised rate” for consultancy work by IPTAs. Lack of laboratory certification of IPTAs. Lack of readiness and willingness of industry/IPTA to share their expertise and facilities. ISSUES AND CHALLENGES POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

14. To encourage and recognise engagement between industry/community and academia in order to support the implementation of the New Economic Model (NEM) in creating a knowledgeable and high income nation. To provide a meaningful platform of exchange that facilitates the identification and matching of appropriate expertise in IPTA to address industry and community needs. To optimize the potential of IPTA expertise through coordinated interactions with stakeholders. To nurture the interactions between the stakeholders for sustainable and productive partnerships. RATIONALE OF THE POLICY POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

15. SWOT ANALYSIS STRENGTHS  Expertise and Capacity of academicians and non- academicians in the University  University as a pool of innovative ideas  Abundance of volunteerism among university students and staff  The autonomy to engage the community  Long and proven track records in community engagement and services WEAKNESSES  Lack of formalisation of partnership and commitment from the experts in the University  Measurement of impact of social innovation projects especially the intangibles  Documentation of all KTP projects  Wide and varying definitions of the scope of the knowledge transfer  No clear connection with the target groups  Level of rewards and recognition varies between universities  Lack of governance and leadership at University level in support of KTP in community engagement  Varying ecosystems within individual universities OPPORTUNITIES  Potential to enhance & enrich current knowledge through KTP initiatives exist  The need to preserve good and noble values and passion in existing initiatives  Enhancing meaningful community services in community engagement  Paradigm shift from current service-oriented to scholarly- oriented community project.  Empowerment and capacity building of the recipient groups  Possible partnership with more focused NGOs  Reciprocity of knowledge transfer and exchange THREATS  No clear policy in existence to support KTP in community  Reluctance of the academic staff to engage in the knowledge transfer  Lack of commitment and support by certain industryies on community engagement POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

16. Enriching the quality of human capital in IPTA, industries and communities via knowledge transfer including teaching, learning and services. Strengthening the accessibility of knowledge transfer from IPTAs to spur industry growth, community development and quality of life. STRATEGIC THRUSTS OF THE POLICY POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

17. Through Identifying and implementing potential project, Strengthening both curriculum and co-curriculum in IPTA based on industry and community, Building capacity of academic and student in IPTA, Integrating KTP initiatives of IPTA into academic programmes of other related institution of learning, Shifting the current service-oriented to scholarly-oriented community projects with outcomes to the target group. STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT KNOWLEDGE TRANSFER IN IPTA POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

18. Through : Implementing meaningful projects with industry or community which are sustainable and have measurable outcome, Empowerment and capacity building of the recipient industry or groups. Strategic partnership with stakeholders, and Reciprocity of knowledge transfer initiatives between stakeholders. STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR COMMUNITY OR INDUSTRY GROWTH POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

19. Establish partnership framework Criteria for selection of projects The organization must have a specific business need which will be enhanced through the KTP IPTA must have competency to meet the organization's business need Establish KTP programme committee Establish permanent secretariat for KTP at USM Briefing and buy-in by stake holders National roll-out for KTP projects FRAMEWORK OF THE POLICY POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

20. ROLL-OUT, MILESTONE AND ACHIEVEMENTS ActionTimelineResponsibility Establish partnership frameworkJan 2011USM & MoHE Criteria for selection of projectsJan 2011USM & MoHE Establish KTP programme committeeMac 2011USM & MoHE Establish permanent secretariat for KTP at USM Mac 2011USM & MoHE Briefing and buy-in by stake holdersMac 2011USM & IPTA National First Rolling Plan KTP projects Mei 2011IPTA POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

21. ROLL-OUT, MILESTONE AND ACHIEVEMENTS (CONT’D) ActionTimelineResponsibility Periodic Report of KTP Projects by Project LeaderDec 2011 IPTA,USM & MoHE Roadshow for Second Rolling Plan Dec 2011 Roadshow Committee & IPTA Periodic Report of KTP Projects by Project Leader and PartnerMac 2012 IPTA,USM & MoHE National Second Rolling Plan KTP Projects Mac 2012IPTA,USM & MoHE KTP LaunchingJune 2012 IPTA,USM & MoHE POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

22. The 5 KRAs identified are in the fields of: Education – raising level of education in certain areas Economic gains for sector/s of industry in identified sector Sustainability and Green Technology Initiatives The Disadvantaged groups Developing Industry Relevant curriculum (For High Impact sector) KEY RESULT AREA (KRA) EDU ECO GT DG IRC Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

23. KPI MEASUREMENT o KTP Programme shall include the involvement of the following : o The project = the identified KTP Programme per location/firm/ community/target group. o Project may be replicated to other identified KTP Project of similar nature but different location/firm/community/target group. o The KTP project committee is allowed to vary the provisions of the financial limit after considerations of nature of projects.  MODELS OF IMPLEMENTATION Lecturer or university's staff identified in the KTP Programme Identified by KTP-IPTA Graduated Interns and Post Graduate Interns KTP ACADEMI A KTP INTERN KTP INTERN KTP INDUSTRY / COMMUNITY KTP INDUSTRY / COMMUNITY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

24. MODEL OF IMPLEMENTATION (CONT’D) STRATEGIC INNOVATIO N Graduate / Postgraduate Intern Community/ Industry Academia Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

25. The projects for the third phase of the 10 th Malaysian Plan would be roll-out based on the following details with the cost breakdown for the implementation plans is as follows: IMPLEMENTATION PLAN DURATION IPTAs INVOLVED COST PER PROJECT (RM) 2 years (2013-2014) 20  Salary or subsistence of the KTP Intern  The overhead and administrative of project  Costs of the Intern’s training and development  Administrative support Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

26. KRA will be determined by MoHE Impact measurement to be approved by KTP Project Committee Impact measurement – every three months through Periodic Progress Report of Project Leader – every six months through Periodic Progress Report of partner (industry / community) IMPACT MEASUREMENT Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

27. EXAMPLE: IMPACT of KTP KRAImpact MeasurementProxy Indicator (Intermediate Measurement) Education – raising level of education in certain areas % improvement in public examination identified Progress in school based assessment Economic gains for sector/s of industry in identified sector % of increase of profit or income generated 3 month cash flow average - or Financial ratios Sustainability and Green Technology Initiatives % of increase of profit or income generated Measurement related to the technology infused - e.g. reduction in energy bill The Disadvantaged groups% of increase in annual income for target groups Periodical reports attest by social department Developing Industry Relevant curriculum (For High Impact sector) Acceptance of curriculum by industry and applied by Education institutions Progress reporting Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

28. Request for proposal from IPTA (Bottom Up) Differentiation between industry and community Criteria for application (Definition of the grant) Criteria for evaluation (Review) Procedure for application and evaluation Monitoring and disbursement of KTP ROLL-OUT PLAN (2013-2014) Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

29. Individual or a group of academicians Supporting collaborative industry documentation (current agreement, MoA, Letter of Intent, Letter of Agreement, Letter of Award) Supporting collaborative community documentation (current letter of request from community) Proof of graduate intern involvement Request for Proposal from IPTA (Bottom Up) Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

30. Definition of community and industry Timelines Tangible versus intangible output Commercialisation and non-commercialisation project Profit and non-profit Contribution from industry and or community in monetary and non-monetary forms Differentiation between Industry and Community Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

31. Grant will not be disbursed if applicant have other similar grant(s) including research Basic criteria's for application for FRGS would be used. (Graduate Intern replace Human Capital) Timeline will not more than 2 years. Minimum 1 year. Criteria for Application (Definition of the Grant) Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

32. Based on 5 KRAs mentioned earlier Output Impact Viability and sustainability Capacity building Improved products, services and policies Level of commitment from industry/community Minimum of 30% project cost from industry For community, commitment from community leader, relevant government agencies and other institutions (including non-monetary contribution) Potential for advancement Criteria for Evaluation (Review) Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

33. GENERAL COMMENTS of EVALUATION PANELS (2012 proposals) Project is more on research-based and consultancies-driven. The Knowledge Transfer-driven is low and not justified The objective is not in line with the KTP requirement The output/impact is not quantified Incomplete information of intern(s) (No academic qualification & year of graduation and no signature) There is no evidence of industry commitment. No supporting document from the commitment partner (outdated document) Financial commitment of industry partner is not stated. Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

34. Concept of KTP Definition of KTP grant Purpose of KTP grant KRA of KTP Condition for application Procedure of application Evaluation criteria Financial and budgetary consideration Output of project (No. involved) Outcome/impact of project (benefit) Announcement date of opening and closing Procedures Related to Application and Evaluation Roadshow Evaluation Result and disbursement of grant Monitoring Other matters KTP INDUSTRY GUIDELINES 2.0 VERSION KTP INDUSTRY APPLICATION FORM 2.0 VERSION KTP INDUSTRY APPLICATION FORM 2.0 VERSION KTP COMMUNITY GUIDELINES 2.0 VERSION KTP COMMUNITY APPLICATION FORM 2.0 VERSION KTP COMMUNITY APPLICATION FORM 2.0 VERSION Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013) KTP FLAGSHIP INDUSTRY APPLICATION FORM 2.0 VERSION KTP FLAGSHIP INDUSTRY APPLICATION FORM 2.0 VERSION KTP FLAGSHIP COMMUNITY APPLICATION FORM 2.0 VERSION KTP FLAGSHIP COMMUNITY APPLICATION FORM 2.0 VERSION

35. Monitoring based on: Project performance Financial performance Quarterly progress report Disbursement based on: Letter of Acceptance and agreement signed and disbursed fully (depending financially) Monitoring and Disbursement of KTP Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

36.  TOTAL NUMBER OF APPLICATIONS in 2011 (First Rolling Plan) Total of Application = 325 COMMUNITY - 230 INDUSTRY- 95 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

37.  SUMMARY By KRAs (First Rolling Plan) NO.KRAINDUSTRYCOMMUNIT Y 1.Education – Raising level of education in certain areas. 14118 2.Economic gains for sectors of industry/ community in identified sectors 5254 3.Sustainability and Green Technology Initiatives 2334 4.The Disadvantages Groups220 5.Developing Industry Relevant Curriculum (for High Impact Sector) 44 TOTAL95230 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

38.  PROJECTS SELECTED (First Rolling Plan) Total of Project = 44 COMMUNITY - 16 INDUSTRY- 28 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

39.  2011 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs NO.KRATOTAL 1.Education -Raising level of education in certain areas 5 2.Economic gains for sectors of industry in identified sector 12 3.Sustainability and Green technology Initiatives 11 4.The Disadvantaged Groups0 5.Developing Industry Relevant Curriculum (for High Impact sector) 0 TOTAL28 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

40.  2011 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

41.  TOTAL NUMBER OF APPLICATIONS in 2012 (Second Rolling Plan) Total of Application = 390 COMMUNITY - 238 INDUSTRY- 152 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

42.  SUMMARY By KRAs (Second Rolling Plan) NO.KRAINDUSTRYCOMMUNITY 1.Education – Raising level of education in certain areas. 133 2.Economic gains for sectors of industry/ community in identified sectors 9542 3.Sustainability and Green Technology Initiatives 6126 4.The Disadvantages Groups 4036 5.Developing Industry Relevant Curriculum (for High Impact Sector) 101 TOTAL 152238 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

43.  PROJECTS SELECTED (Second Rolling Plan) Total of Project = 92 COMMUNITY - 28 INDUSTRY- 44 FLAGSHIP - 20 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

44.  2012 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs NO.KRAPROJECTFLAGSHIP 1.Education -Raising level of education in certain areas 11 2.Economic gains for sectors of industry in identified sector 2411 3.Sustainability and Green technology Initiatives157 4.The Disadvantaged Groups 00 5.Developing Industry Relevant Curriculum (for High Impact sector) 41 TOTAL4420 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

45.  2012 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

46.  Application Opening Date 1 NOVEMBER 2012  Application MUST reach PTJ depends on PTJ  Application MUST reach KTP Sect 7 DECEMBER 2012  Application Evaluation 26-28 DECEMBER 2012 & Selection Period  Interview and Presentation 14 JANUARY 2013 Session  Announcement of successful applications: 21 JANUARY 2013 Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

47. Grants of up to RM200k per project in 2013 MoHE has allocated : RM11 million ~ 55 projects (bottom up) : RM6 million ~ 30 projects (top down) Ratio of industry: community projects ~ 70:30 No research component, only established knowledge transferred to the industry/community Need at least one Graduate Intern as the transferor POLICY Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

48. Bottom Up 38 projects for Industry – RM7.6 million 17 projects for Community – RM3.4 million Top Down 21 Flagship projects for Industry – RM4.2 million 9 Flagship projects for Community – RM1.8 million

49. Participation/Involvement of Academia from other HEIs 1.Polytechnics/College Communities 2.IPTS

50. Chairperson: Contact person: Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)

51. Knowledge Transfer Programme - KTP KTP Grant Scheme Third Rolling Plan (2013)