1. Los Angeles Customs Brokers & Freight Forwarders Association (LACBFFA)
ACE Webinar
ACE Cargo Release &
Future ACE Development
September 30, 2014
Welcome and Introductions
Mark Hirzel
LACBFFA President

2. Introductions - Speakers
Vincent Iacopella
Chief Operating Officer
The Janel Group/Janel World Trade Ltd.
(LACBFFA Chair and Legislative Chair)
Crystal Adair
Vice President, Customs Services
DB Schenker
(LACBFFA Board Member and Membership Chair)
Sandra Langford-Coty
Vice President, Customs Brokerage
OHL International
(LACBFFA Board Member and Marketing and Communications Chair)

3. Mandatory Dates for ACE Transition
Submit questions during the webinar to:

4. ACE Cargo Release

5. ACE Cargo Release Benefits
Enhances cargo security
Allows CBP and the trade to identify and address potential risks earlier in the process
Does not provide results until “Wheels-Up” (Bill match)
Streamlines the release of cargo
Earlier risk assessment decisions
Earlier and more detailed messaging
Reduces transaction costs
Greater predictability; allows importers to make logistical arrangements in advance of arrival
Reduces “exceptions” needing special processing after arrival
Opportunity to streamline broker operations processes due to streamlined messaging and data submission 5 5

6. ACE Cargo Release Data
Simplified entry streamlines the data elements on CBP’s 3461 entry form
This promotes the concept of “the owner of the data knows the data best,” resulting in more accurate information
After the streamlining, the following simplified entry data set replaces the CBP 3461:

7. ACE Cargo Release Requirements
Only Air, Ocean, Rail and Truck modes of transportation
Only Type 01 and 11 consumption entries
Only a continuous bond and an electronically-filed single transaction bond may be used to support the entry filing at this time;
If the port of entry is different from the port of unlading, no release will be issued unless an In-Bond is found to be associated with the bill of lading in the CBP system.
If an In-Bond number is provided in the entry submission, the Planned Port of Entry must also be provided
No other government agency requirements
Use of CBP-created Encrypted Number [Format: ‑CCCCCCCCCCC] for Consignee is not accommodated for the SE transaction at this time
Simplified entry and summary transactions must be filed in ACE 7 7

8. ACE Cargo Release Process
Simplified Entry is the first phase of Cargo Release. Pilot participants will submit a reduced amount of information—12 required and three optional data elements—prior to the arrival of the merchandise in the U.S.
Simplified Entry streamlines the release of goods and enhances cargo security. It segregates the filing of the transportation information from the filing of the entry information. This allows for the earlier filing of entry information which will in turn allow CBP personnel to apply more time and resources as part of its risk-segmented approach in identifying high-risk shipments while potentially reducing transaction costs for the trade community. Filers can update the entry information until the point that the conveyance arrives. 8

9. What’s Different? Filer must be accepted into the Cargo Release Pilot
Fewer data elements – 27 down to 12 (for now)
Two-step process, or can certify for release via summary
Commercial entity reporting
Buyer
Seller
Manufacturer – not MID, transmit name and address
Time frame – transmission prior to departure is the goal
Updates permitted – may file “replace” data until the conveyance has been arrived and released
EDI Deletion/Cancellation Requests
Paperless environment – no 3461-dealing with non automated partners
Document Imaging System – used to support the paperless environment
Currently supported through an transmission of requested documents

10. Status Notifications
Initial response – edit validation – transmission accepted or rejected
If SE makes match to ACAS, can provide preliminary status m(air environment)
If no ACAS, linked to AAMS ( M1 in Ocean)
If neither on file – receive status as no match, and will be suspended until ACAS or AAMS sent ( Ocean M1)
Types of ACE Cargo Release Messages
ACE Cargo Release Add Status Message
Conditional Cargo Release Processing Status Messages
Bill Match Dispositions Status Messages

11. Status Messages Prior to arrival, you may update the data,
If the SE transmitted a bad MAWB/HAWB causing no bill match:
If freight has not departed, may delete entry and re-file
If freight has departed, do B/L update
If everything has been transmitted in advance, and in good order, once the carrier transmits the flight departure message (FDM) in AAMS, you will receive a release status message.
Release date update message would be sent upon conveyance arrival:
10-day clock starts with conveyance arrival if released upon arrival
10-day clock starts with release date if release issued after conveyance arrival
Updates from Heather:
“If the cargo will not move, transmit deletion”
“If the conveyance has not arrived, fix and transmit as Replace” (it doesn’t matter if freight has departed or not – it’s a matter of the arrival)
“If the conveyance has arrived, and there is no bill match, fix and transmit as Replace”
“If the conveyance has arrived, and there is a bill match, but the bill in the SE is incorrect, transmit as Update” (could be when there is a typo on bill number even when matched).

12. ACE Cargo Release Add Status Message
01 Message Rejected
02 Message Accepted
03 Message Accepted with Warning(s)
04 Message Referred to Human Review
11 Record Rejected
13 Record Accepted with a Warning

13. Status Messages –Conditional Cargo Release Processing
03 PENDING INTENSIVE EXAM 22 RELEASE DATE UPDATE 23 ENTRY CANCELLED 90 UNDER CBP REVIEW 96 DOCUMENT REQUIRED (DIS) 97 ADMISSIBLE 98 RELEASED (no Paperless vs. Release) 99 RELEASE SUSPENDED (Carrier updates to split)

14. Status Messages Bill Match Dispositions
91 NO BILL MATCH 92 ACAS BILL ON FILE 93 BILL ON FILE 94 BILL DEPARTED 95 BILL ARRIVED 51 MANIFEST HOLD CBP 52 MANIFEST HOLD AGRICULTURE 53 CBP HOLD 54 CBP MANIFEST HOLD REMOVED 55 AGRICULTURE MANIFEST HOLD REMOVED 56 CBP HOLD REMOVED 57 SPLIT BILL DOES NOT QUALIFY FOR RELEASE 58 QTY IS MORE THAN MANIFESTED BILL QTY
Refer to: CATAIR Chapter – ACE Cargo Release / SE
ACE Cargo Release / SE Status Notification

15. ACE Cargo Release Tips ACE Cargo Release Transmission
No need for Quantity, Firms Code, Planed Port of Entry (unless PGA/Or you transmit IT#), Flight / Date etc.
In the case of where the entered quantity will be less than the full manifest quantity, the bill of lading Quantity is a required data element (i.e PKGS: 60 PKGS Entry / 40 PKGS Inbond)
ACE Cargo Release Notification, upon bill match, will return:
Bill Status Details (Departed/Arrived)
Flight Details
Date Details
Manifest Quantity Details
ACE Entry Summary transmission
ACE Cargo Release notification will provide much of the needed transportation details to file the Summary and prepare Delivery Order
ACE Entry Summary must include all required data transmitted today
Manage Entry Summary Transmission if filing two step process
Port Details
IT Detail (IT#, Ports, Dates)
Split Indicator
Split Details

16. ACE Air Cargo Release Tips
Split Shipment
Cargo tendered to the carrier as a single shipment, under a single bill of lading for carriage on a single conveyance, and subsequently split by the carrier for transport on multiple conveyances
No need to FAX/ CBP to post each part of the split. The current manual process is very labor intensive for Trade and CBP. Significant change and improvement to the process
Split Indicator decision time:
Hold All - Release Entry when all cargo qualifies for release (all parts arrive)
On initial transmission, do not send Split indicator (CBP assumes Hold All)
No need to send an “Update” once you are notified of split if you wish to Hold All
Filer will not see a release until all parts have arrived. Release for each part will post automatically
Cargo Release Notification will show SPIT SHIPMENT RELEASE PENDING until all parts arrive
Immediate Delivery Procedures - Request Special Permit to release cargo incrementally
Send SE “Update” to change Split Indicator to “2”
If Split indicator “2’ is transmitted prior to arrival, entry date will be set to when the first portion of the split shipment has arrived, if Updated after a portion of the splits have arrived, release date will be the entry date.
Release for each part that has arrived will post automatically
10 days for all parts to arrive. More than 10 days from release date or arrival (whatever is latest), must do a new entry for the balance. (“Split Bill not Eligible for Release” message will be received)

17. ACE Cargo Release Update
ACE Cargo Release (SE) Updates are sent as a “U” Update action code
The Update code is used to correct or update:
Bill of Lading information
Report specific transportation information
Change the “Split” indicator
(Similar to the Bill of Lading update in ACS)
Update to the bill information is allowed up to 15 days after the cargo has arrived
When filer only needs to update the bill of lading and specific transportation information, use the Update submission rather than the Replace submission as there is an important distinction between and Update and a Replace
“U” Update does not need to be reviewed by CBP
“R” Replace has to be reviewed by CBP

18. ACE Cargo Release Corrections
ACE Cargo Release (SE) Correction requests are sent as a “R” Replace action code
Corrections are transmitted to CBP electronically for data elements other than bill of lading information
Eliminates Pen & Ink/Old & New manual correction by CBP
Correction request must include filer contact name and phone number that can discuss the correction
NO correction after both arrival and release
Filer will receive “Replace Request Pending” status
Correction must be actioned by CBP before filer can submit a subsequent correction

19. ACE Cargo Release Corrections
Corrections will run through selectivity targeting
CBP system will provide visibility to CBP Officer of each data element that has been replaced compared to the original data transmitted
Correction accepted by CBP:
Filer will receive a new disposition message (SO)
Cargo Release will have a new “version”
Correction is now the “active” entry record
Correction Rejected:
CBP will send a Reject Reason Code
Look for Comments
Make Sure Entry Summary is updated as necessary

20. ACE Cargo Release Cancellations
ACE Cargo Release SE Deletion/Cancellation requests are sent as a “D” (Delete/Cancel) action code
Send contact name and number of person who can discuss the cancellation
If the Delete/Cancel action is submitted prior to bill match, ACE Cargo Release will be Deleted and entry number can be reused for another entry submission
If “D” action is submitted after bill match, this becomes a Cancellation, and request will be reviewed by CBP prior to accepting or rejecting the cancellation request
CBP will process Cancellation or Reject Request
Cancellation Requests Rejections:
CBP will be able to return standard messages as well as customized comments.
If Request is rejected, a new Request must be submitted to pursue a cancellation. Each Request submission stands on its own

21. ACE Cargo Release Cancellations
If an ACE Entry Summary has been transmitted:
ACE Entry Summary is in Trade Control
Send SE Deletion/Cancellation “D” action
Delete Entry Summary Transmission
ACE Entry Summary is in CBP Control
Send cancellation request to CBP per the ACE Entry Summary Business Rules.
When that Entry Summary is cancelled, the ACE Cargo Release transaction will automatically be cancelled
DIS submission related to the correction / cancellation request:
Send Documents in advance of the submission of the correction / cancellation request. DIS should include the Filer-assigned [DIS] Reference number which links it to the specific correction / cancellation request
This reference number should be unique for the associated entry number and should not be repeated for other DIS submissions for the same entry number, including the entry summary and other post summary submissions

22. ACE Cargo Release Submitting Documentation to CBP
Send an to with the below details.
Subject Line should have: ENTRY_NUMBER= ; FILER_CODE=ABC;ACTION=ADD
Note that and ABC are only examples.
Do not put ‘-‘ (dashes) in the entry number
Do not affix the Filer code to the Entry. They should be separate as shown above.
ACTION=DELETE may be used to indicate to CBP that the attached document was sent in Error
There should one or more attachments (preferably pdfs) on the s you submit.
The file names of the attachments should have the document-type as a prefix with a ‘dash’. For ex. (02-WhateverYouLike.pdf). You can use any filename after the 02- as per your company’s naming preference.
The document-type prefix must be between 01 and 10 (i.e. the same types in the SE spec, that you would have received on the CBP DocRequest in the SO message)
In the body use the below section to indicate any POC_INFO and a COMMENT (Both items are optional). Plus, you can have any text before and after the section below in your if you like.
    START_DATA
    POC_INFO=Stephanie Holloway
    COMMENT=Any comment you might want CBP to see.
    END_DATA

23. ACE Cargo Release Submitting Documentation to CBP
File Size Limitations
The total size including all attachments may not exceed 10MB
For larger documents please breakup into multiple documents and submit multiple s for the same Entry (i.e. same subject line)
Submission Status Upon submission you will receive an automated from the CBPDocsRequired mailbox indicating SUCCESS or FAILURE
Do not submit s to the CBPDocsRequired mailbox
Sample response:

24. Single Transaction Bonds
Entries that require a single transaction bond must a scanned copy of the STB to the revenue division, office of administration mailbox at the following address:
CBP will return inadequate STBs to the filer via for corrective action
Some software vendors may have built an automated function to this if you have an automated SEB program
Some sureties have this function in their on line web based bond customer interface-check with your surety

25. Participating Government Agencies (PGAs)

26. PGA Integration
CBP is prioritizing onboarding of those PGAs with release decision authority to ensure they are integrated with Cargo Release by the time it becomes mandatory
PGAs who do not play a role in determining cargo admissibility, but will be receiving data, will be onboarded by the end of 2016
Additional HTS Flags added in the ABI Tariff Updates
PGA with release authority:
Food and Drug Administration (BTA)
Environmental Protection Agency(TSCA) (Insecticide, Fungicide)
Fish and Wildlife Service
Food Safety Inspection Service (Meat & Poultry) ** (Pilot)
FMCSA (EPA Vehicles and Engines) (Ozone Depleting Substances) ** (Pilot)
Plant Protection Quarantine
Must Apply To Participate in the PGA Pilots

27. ACE eBond Coming January 3, 2015

28. ACE eBond STB Centralization Concept

29. ACE STB eBond Entry – Broker & Surety Process

30. ACE STB eBond Communication with Sureties
Ensure your ABI vendor is working with your surety to establish data connection
The trade is looking for sureties to standardize the data elements based on the list below
Shipment Level
Action Code (Add, Replace, Delete)
Entry Filer/Number and Type
Importer of Record Number
Bond Amount
Bond Principal Country
Estimated Value
Bond Producer Account Number
Total Duty, Fees, AD/CVD and IR Tax
AD/CVD Only Indicator
Broker Reference
Anticipated Port Code
Contact method for Exceptions
Line level
Tariff Numbers
PGA Agency Codes
AD/CVD Case Numbers

31. ACE STB eBond Benefits CBP Brokers
Assurance surety is accepting liability
Validation of bond prior to release
No paper
Uniformity
Brokers
Bond filing will be 24/7
No documents required
RLF entries will be accepted on STBs
Better reporting from surety

32. Future ACE Development

33. Remaining Deployments High Level View

34. Recent ACE Capabilities (November 2013 – July 2014)

35. Recent ACE Capabilities (November 2013 – July 2014)

36. Current Deployment Three Phases

37. Current ACE Benefits

38. ACE Resources

39. ACE Resources

40. ACE Resources http://nemo.cbp.gov/ace_online/
Web-based training courses
User friendly
Detailed content

41. ACE Resources http://www.lacbffa.org/resources_ace
LACBFFA page has links to CBP page
ACE webinar presentations are posted here

42. Upcoming LACBFFA Events
To register visit:

43. Thank You!
Presentation will be posted to:
Submit questions to: