1. COLLEGE OF LAW STUDENT ORGANIZATION INSTRUCTIONS & TIPS Student Bar Association 2014-2015

2. Important Contacts  Vivian Nava-Schellinger Director of Admissions and Student Groups Vivian.Nava-Schellinger@asu.edu Vivian.Nava-Schellinger@asu.edu  Cameron Arthur VP of Finance caarthu1@asu.edu caarthu1@asu.edu  Kellie Manders VP of Student Leadership kellie.manders@asu.edu

3. Registering Student Organizations Step 1:  Register the student group with the College of Law Office of Admissions, Financial Aid, and Student Life  Required by the College of Law and for SBA Funding  Need to attach by-laws, mission statement/constitution  Student Group Authorization Form Student Group Authorization Form  Send to Vivian at Vivian.Nava-Schellinger@asu.eduVivian.Nava-Schellinger@asu.edu

4. Registering Student Organizations Step 2:  Register the student group with ASU Student Clubs and Organization Support  Not required but highly recommended  Allows organization to be eligible for GPSA funding  Register the Student Organization with OrgSyncOrgSync  Click “Join an Org” and create an account  Find existing organization and click “Settings” or click “Register New Organization”  For help, go to Tempe Clubs and OrganizationsTempe Clubs and Organizations  Register for and attend a Mandatory Info SessionMandatory Info Session

5. Organization Event Planning  Meet with E-Board and Submit a Projected Semester Calendar of Events and Budget by September 3 rd (Fall) and January 21 st (Spring)  Check for availability of event dates and submit event on the College of Law Master CalendarCollege of Law Master Calendar  Reserve a room for the event/meeting on the College of Law Room View Page College of Law Room View Page  For Faculty involvement in events, check with Vivian (Vivian.Nava-Schellinger@asu.edu) for their availabilityVivian.Nava-Schellinger@asu.edu

6. Organization Event Funding  Submit the “Funding Request Form” to VP of Finance if needing SBA Funding for the Event  Funds available on a first-come, first-serve basis  Co-Sponsoring  Approved Catering Vendors  Resources for Student Organizations Resources for Student Organizations  GPSA Funding  Requests are due by 7 th of the month prior to the event  Need an Assembly Member to Sponsor Request  Graduate Student Organization Event Funding Graduate Student Organization Event Funding

7. SBA Funding Guidelines  Approx. $900 limit per organization per event  May award more to organizations that co-sponsor  Food/Catering Budgets  $2-3 per person for lunch meetings, even with speakers  $5-7 per person for evening/weekend events (depending on size of event, number of speakers, community involvement, etc.)  Limiting approval to 2-3 funded events per day  Fundraising is not required but organizations may be rewarded with a higher approved budget for utilizing alternate funding methods

8. SBA Funding Board Meetings  Fall Semester  Wednesday, August 20 th  Thursday, August 28 th  Thursday, September 25 th  Thursday, October 30 th  Thursday, November 20 th  Spring Semester  Thursday, January 29 th  Thursday, February 26 th  Thursday, March 26 th *All SBA Funding requests are due by 11:59pm on the Monday before the scheduled Funding Board Meeting (No Retroactive Approval)

9. Reimbursement  To Get Reimbursed:  Retain all receipts  Have sign in sheet at event for attendees  Fill out Reimbursement Request FormReimbursement Request Form Attach receipts and sign in sheet  Turn in to VP of Finance

10. Off-Campus Event Insurance  Off-campus events are not covered under ASU insurance  Perform a risk assessment of the event and determine if there is a need for insurance coverage  Contact ASU Insurance Services  (480) 965-1823  insuranceservices@asu.edu insuranceservices@asu.edu

11. Organization Events Advertising  Submit event to the College of Law Master CalendarCollege of Law Master Calendar  Events posted to Master Calendar will be featured on the SBA Facebook Page  Post announcement on the Daily DisclosureDaily Disclosure  Limited to three (3) posts prior to the event  Post flyers  Table in the Rotunda  College of Law Room View Page College of Law Room View Page

12. Upcoming SBA Events  Dean’s Welcome Back BBQ  Friday, August 22 nd at 5:30  Daley Park  SBA Tailgating