1. Water-Energy Grant Program Applicant Assistance Workshops October 28, 30 and November 5 Sacramento, Riverside, Fresno

2. Purpose  Address applicant questions and provide general assistance to applicants preparing grant proposals. For October 28 Sacramento webcast meeting only: Participants on the web can email in questions and comments during the broadcast to: dwr_irwm@water.ca.gov

3. Agenda  Program Summary  Overview of Attachments  Questions and Answers  Breakout Sessions

4. Water-Energy Grant Program  Drought Legislation - Senate Bill 103  Appropriated Greenhouse Gas Reduction Funds  $20 million to DWR to establish Water-Energy Grant Program  $19M Local Assistance  Residential, commercial, or institutional water efficiency programs or projects  Programs or Projects must:  Reduce greenhouse gas emissions and  Reduce water use and  Reduce energy use

5. Eligible Grant Recipients  Local agencies  Joint powers authorities  Non-profit organizations

6. Eligibility Requirements Urban and Agricultural Water Suppliers  Urban and Agriculture Water Management Plans  Urban and Agriculture water providers must have submitted 2010 Plans and receive DWR confirmation that Plan meets requirements  Demand Management Measures  Water Meter Requirements Potential Groundwater Monitoring Entities (WC §10927)  CA Statewide Groundwater Elevation Monitoring (CASGEM)

7. Example Water Efficiency Projects and Programs  Residential Rebate programs:  Shower head, sink aerator, toilet replacement  Landscape irrigation retrofits; cash for grass  Commercial/Institutional facilities retrofits  Laundries  Kitchens  Steam systems  Leak repair

8. Preferences  Disadvantaged Communities  As defined by Cal/EPA  Tie-Breakers  Regional Projects – Water Code §10544  System specific energy intensity and emission factors

9. Proposal Evaluation  Determine DAC status  75% of project benefit goes to DAC  Determination of water, energy and GHG savings  Attachment 2 Excel worksheets  Cost Effectiveness determined by  Water Saved Proposal Cost  Energy Saved Proposal Cost  Sufficiency of proposal agreement components  Work plan  Schedule  Budget

10. Proposal Evaluation System  Funding Priority  Qualitative ranking system PriorityDAC Water Savings/$ Energy Savings/$ Agreement Components 1YesHigh Sufficient 2NoHigh Sufficient 3YesMediumHighSufficient 4YesHighMediumSufficient 5NoMediumHighSufficient 6NoHighMediumSufficient 7YesMedium Sufficient

11. Maximum Grant Amount Matching Funds  Total grant funding $19M  Maximum grant amount  $2.5 M per application  $5.0 M per applicant  One application per “System”  Applicant can submit multiple applications  Targeting 50% of grant funding to projects that benefit Disadvantaged Communities  No funding match required

12. Schedule  October 28, 30 and November 5 – Applicant Assistance Workshops  Provide assistance during application period  December 12 – Applications due at 5:00 p.m.  March 2015 – Draft Awards  April/May 2015 – Announce Final Awards

13. Application Content Applicants will need to:  Address eligibility requirements  Present water and energy savings  Baseline (pre-project) volume/kWh  Estimate of post-project volume/kWh  Anticipated useful life of project  Present information to estimate GHG reduction  Energy intensity factor  Emission factor  Submit a Work Plan, Schedule, and Budget  Submit Disadvantaged Community map (if applicable)

14. Attachment 1 Authorization & Eligibility  Authorizing Resolution  Statutory or legal authority to apply  Urban Water Management Compliance  Demand Management Measures (AB 1420)  Water Metering Compliance  Agriculture Water Management Compliance  CASGEM  Surface Water Diversion Compliance

15. Attachment 2 Water, Energy, & GHG Savings Project Estimates – Values entered by applicantUnits Step 1 Enter the baseline (pre-project) volume of water associated with the project MG/year Step 2 Enter the volume of water that will be delivered after the project is implemented. MG/year Step 3 Enter the volume of hot water saved from the project's electric water heating system (the summation of step 3 and step 4 must not exceed annual volume of water savings). If not applicable, enter "0". MG/year Step 4 Enter the volume of hot water saved from the project's natural gas water heating system (the summation of step 3 and step 4 must not exceed annual volume of water savings). If not applicable, enter "0". MG/year Step 5 Enter the useful life in years for the project years Step 6 Enter the percentage of water that is imported % Step 7 Enter the Energy Intensity (EI) of the System associated with the project's water savings kWh/MG Step 8 Enter the total output emission rate specific to the power supplier or use the default value of 0.278 kg CO 2 e/kWh Step 9 Enter EI associated with the Supply and Conveyance segment of the imported water or enter “0” if imported water is not applicable kWh/MG Step 10 Enter any additional annual energy savings from energy efficiency and renewable energy (EE/RE), etc. kWh/year Note: On a separate sheet provide the basis for the estimates or information sources for factors entered.

16. Attachment 3 Work Plan  System map showing project location, associated water infrastructure, entity jurisdictional boundaries associated with infrastructure, and area of benefit.  Work items to be performed under each task of the proposed project(s) (consistent with the schedule).  Task deliverables for assessing progress and milestones.  The plan for environmental compliance and permitting, including a discussion of the following items for each project:  Address any CEQA obligations  Provide a listing of permits

17. Attachment 4 Budget Line Item Grant Funding Cost Share Total Personnel Services These individuals must be employed by the Grantee. If CEQA, construction services, or other work is done by Grantee’s employee, costs are incurred in this category. $$ $ Land/Easement Acquisition $$ $ Grantee Expenses All Grantee expenses directly associated with the project. Examples: Document Reproduction, Office Supplies, Office Expenses, Permit Fees, materials, equipment. If an item is described as “Equipment” it must be followed by “less than $5,000” in this category. $$ $ Equipment Itemize each piece of equipment over $5,000 $$ $ Professional and Consultant Services List type of services contracted out. Examples: Pre-Design Services, CEQA/NEPA, Site Survey, Design Plans and Specifications, Report Preparation, etc. $$ $ Construction/Implementation Costs $$ $ TOTAL $$$

18. Attachment 5 Schedule  Detailed, realistic timeline corresponding with tasks in the Work Plan  Include milestones  Start date no sooner than July 1, 2014  Project completion by April 1, 2018  Separate schedule for each project in multi- project proposal  Explain readiness to proceed

19. Attachment 6 Proposal Monitoring  Verification of anticipated water, energy and greenhouse gas emission savings  Provide general methodology for post implementation monitoring in application  Will finalize monitoring program during agreement phase for successful applicants

20. Attachment 7 Disadvantage Communities  Only required if applying for DAC preference  Maps based on Cal/EPA CalEnviroScreen 2.0 show  Location of the project(s)  Benefit area  DAC census tract(s)  Two options  ArcGIS  Manual  Must also provide text describing:  Measurable benefit and percentage provided to DAC  Logic supporting claimed DAC benefit

21. Attachment 2 - Example Water & Energy Savings Excel Spreadsheet http://www.water.ca.gov/waterenergygrant/docs/ Attachment2_Worksheet.xlsx

22. Consider this a $1.12 million toilet rebate program, drip irrigation program, or a leak repair project.  Step 1: The applicant determines the water use prior to program implementation to be 226 MG/year.  Step 2: The applicant approximates the water use after program implementation to be 113 MG/year.  Step 3 & 4: All savings will be from cold water. As a result there will be no hot water savings.  Step 5: The applicant determines a useful life of 20 years from available product model information. Attachment 2 Proposal A Project #1 (Cold Water)

23.  Step 6: The water-users in the system do not consume imported water.  Step 7: The applicant sums the EI values for water distribution (1 kWh/700 gallons) + wastewater treatment (1 kWh/700 gallons), for a total of 2 kWh/700 gallons. This converts to 2,857 kWh/MG.  Step 8: The total output emission in CAMX sub- region (EPA eGRID, 2014) is 0.278 kg CO 2 e/kWh  Step 9: The water-users in the system do not consume imported water.  Step 10: The applicant determines no EE/RE savings Attachment 2 Proposal A Project #1 (Cold Water) cont.

24. Consider this project a $2 million comprehensive conservation program.  Step 1: The applicant determines the water use prior to program implementation to be 180,638 MG/year.  Step 2: The applicant approximates the water use after program implementation to be 178,832 MG/year.  Step 3 & 4: From water savings (1,806 MG/year) the applicant researches and finds that 15% (271 MG/year) is from hot water uses. In addition, it is determined the hot water uses are roughly evenly split between electric (135 MG/year) and natural gas (136 MG/year).  Step 5: The applicant determines a useful life of 10 years from available product model information. Attachment 2 Proposal B Project #1

25.  Step 6: The applicant verifies that 50% of system’s total water supply is made up of imported water  Step 7: The applicant researches and determines the EI value is the sum of treatment (61 kWh/AF) + distribution (196 kWh/AF) + wastewater collection and treatment (1284 kWh/AF) = 1541 kWh/AF = 4,731 kWh/MG*  Step 8: The total output emission in CAMX sub-region (EPA eGRID, 2014) is 0.278 kg CO 2 e/kWh  Step 9: From Table 6 (PSP), the applicant concludes that the imported EI value is 1,976 kWh/AF = 6,066 kWh/MG**  Step 10: The applicant determines no EE/RE savings * Energy Intensity (EI) values are determined by the energy consumed divided by the corresponding volume of water consumed over one year. Applicants are encouraged to use system specific values. ** Table 6 provides the EI values for incremental energy consumption of the SWP and are from the upstream station to the local station. In the absence of actual data, find the total imported EI value in Step 9 by summing the upstream station(s) together with the local station values found in Table 6. Attachment 2 Proposal B Project #1 (Hot Water) cont.

26. Consider this project a $20,000 clothes washer rebate program (100 units).  Step 1: The applicant determines the water use prior to program implementation to be 0.69 MG/year.  Step 2: The applicant approximates the water use after program implementation to be 0.45 MG/year.  Step 3 & 4: From water savings (0.24 MG/year) the applicant researches and finds that 50% (0.12 MG/year) is from hot water uses. In addition, it is determined the electric hot water use is 1/3 (0.04 MG/year) and natural gas use is 2/3 (0.08 MG/year).  Step 5: The applicant determines a useful life of 11.25 years from available product model information. Attachment 2 Proposal B Project #2 (Hot Water)

27.  Step 6: The applicant verifies that 50% of system’s total water supply is made up of imported water  Step 7: The applicant researches and determines the regional EI value is the sum of treatment (61 kWh/AF) + distribution (196 kWh/AF) + wastewater collection and treatment (1284 kWh/AF) = 1541 kWh/AF = 4,731 kWh/MG*  Step 8: The total output emission in CAMX sub- region (EPA eGRID, 2014) is 0.278 kg CO 2 e/kWh  Step 9: From Table 6 (PSP), the applicant concludes that the imported EI value is 1,976 kWh/AF = 6,066 kWh/MG**  Step 10: The applicant determines the EE/RE savings to be 6,750 kWh/year Attachment 2 Proposal B Project #2 (Hot Water) cont.

28.  Remember to supply backup documentation providing the basis of the estimates and information sources for the factors entered in steps 1-10.  Web links to Information relating to water & energy savings, Emission Factors, and Energy Intensities may be found in Appendix A and on the website’s Useful Links page. http://www.water.ca.gov/waterenergygrant/ Attachment 2

29. Attachment 7 - Example Disadvantaged Community Mapping

30. Attachment 7 – CalEnviroScreen 2.0 Tool

32. Question and Answer dwr_irwm@water.ca.gov