1. JOHN DEIGHAN CHIEF PURCHASING OFFICER ALLEGHENY COUNTY DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING & SUPPLIES

2. VISION To be a “Best In Class” local government procurement organization.

3. MISSION To procure supplies, equipment and services in the most cost effective and timely manner possible. To bring value to the procurement process, while creating efficiency and providing high quality customer service.

4. CORE VALUES Regardless of the situation, we are steadfast in our commitment to our core values: Integrity Respect Accountability Customer Service Innovation Teamwork Diligence in the pursuit of excellence

5. FAIR AND OPEN COMPETITION We support and promote Fair and Open Competition. A fundamental principal of Public Sector Purchasing. Assures that any qualified company or individual wishing to do business with the County will be given the opportunity to compete for that business.

6. RESPONSIBILITIES Procurement of supplies, equipment and services Issue solicitations for Allegheny County and the City of Pittsburgh Manage a contract portfolio of approximately 1,100 contracts

7. STAFF NAMETITLETELEPHONE John Deighan, CPCPChief Purchasing Officer412-3504495 Frank Alessio, CPPBDeputy CPO412-350-6918 Glenn Loper, CPMSenior Purchasing Agent412-350-4490 David Forman, CPPBPurchasing Agent412-350-4497 Dennis MadoniPurchasing Agent412-350-4489 Nick CalabresePurchasing Agent412-350-3576 Jessica HayesContract Administrator412-350-6344 Andrea AckleyContract Administrator412-350-4248 Kelly RyanContract Administrator412-350-4495

8. COMMODITY GROUP ASSIGNMENTS ALESSIO Information TechnologyFurniture Floor CoveringsOffice Products Office EquipmentTemporary Staffing Insurance CoverageSecurity Equip & Service LOPER Medical Supplies & Equip.Lab Supplies & Equip. Gas (Industrial & Medical)Pharmaceutical Procurement Card ProgramRecords Temp Staffing (Clinical)

9. COMMODITY ASSIGNMENTS CONT. CALABRESE MRO Supplies & Equip.Moving & Relocation Commemorative & ReligiousConstruction Related Laundry Equip. & ServiceRental (Properties & Equip.) Water (Bottled, Filtered)Kitchen Equip. & Supplies Pest Control MADONI Print ProductionPromotional Products PublicationsMultifunctional Equip. Photographic SuppliesRoad Materials Athletic & RecreationalSurplus (Equipment / Supplies) Traffic Control

10. COMMODITY ASSIGNMENTS CONT. FORMAN Vehicles & Heavy EquipmentPublic Safety (Supplies & Equip) Safety / HAZMAT SuppliesFuel (Gasoline & Diesel) UtilitiesUniforms Parking / Monthly LeasesMaintenance Contracts VACANT POSITION Janitorial Supplies & Equip.Food & Concession Programs Waste RemovalRecyclable Products & Service Cleaning ServicesLandscape & Agricultural Purchasing Card (Operational)

11. ALLEGHENY COUNTY ADMINISTRATIVE CODE SOLICITATION REQUIREMENTS $1.00 - $10,000NO SOLICITATION REQUIRED $10,000 - $30,000INFORMAL SOLICITATION REQUIRED REQUEST FOR QUOTE (RFQ) $30,000-OR MOREFORMAL SOLICITATION REQUIRED INVITATION FOR BID (IFB) OR REQUEST FOR PROPOSAL (RFP

12. REQUEST FOR QUOTATION (RFQ) Purchases greater than $10,000 and less than $30,000 Informal Solicitation Not Advertised in the newspaper Posted on BidNet Award is based on which quotation best meets the need of the County Cost and other factors may be negotiated

13. INVITATION FOR BID (IFB) Sealed competitive bid Used for transactions above $30,000 Formal Solicitation Contains a detailed specification Advertised in the newspaper Posted on BidNet Awarded based on cost to the lowest responsible, responsive bidder Can NOT be negotiated

14. REQUEST FOR PROPOSAL (RFP) Typically used for transactions above $30,000 Formal Solicitation Does not contain a detailed specification Often seeking a solution Advertised in newspaper Posted on BidNet Award based on multiple factors which are typically included in the RFP. Cost and terms may be negotiated

15. EXCEPTIONS TO COMPETIVE PROCESS Sole Source Purchases Professional Services ~ Architects ~ Financial Consulting~ Medical Consulting ~ Engineers~ Legal Services Purchases where the Chief Purchasing Officer has determined the competitive process to be impractical or impossible. Those purchases resulting from a declaration of a state of emergency.

16. FORMAL SOLICITATION ALTERNATIVE PIGGYBACK CONTRACTS

17. REQUIREMENTS:  CONTRACT ISSUED BY A QUALIFIED GOVT. AGENCY OR GROUP PURCHASING ORGANIZATION  AWARDED VIA A COMPETITIVE SOLICITATION (IFB OR RFP)  TERMS, CONDITIONS, PRODUCTS AND COST OFFERED THE COUNTY MUST BE THE SAME AS THOSE IN THE CONTRACT TO BE PIGGYBACKED.

18. COMMONLY USED SOURCES FOR PIGGYBACK CONTRACTS STATE OF PENNSYLVANIA, GENERAL SERVICES STATE OF PENNSYLVANIA, COSTARS US COMMUNITIES NATIONAL INTERGOVT. PURCHASING ASSOC.(NIPA) THE COOPERATIVE PURCHASING NETWORK (TCPN) NATIONAL JOINT PURCHASING ALLIANCE (NJPA)

19. SOLICITATION DISTRIBUTION ALL INVITATIONS FOR BID & REQUESTS FOR PROPOSAL ARE: ADVERTISED IN LOCAL NEWSPAPERS ACCESSIBLE VIA THE PURCHASING WEBSITE DISTRIBUTED BY BIDNET (THIRD PARTY ELECTRONIC DISTRIBUTION PARTNER)

20. HOW TO BECOME A REGISTERED SUPPLIER

24. SELECT THE OPTION THAT IS BEST FOR YOUR ORGANIZATION A: AUTOMATIC EMAIL NOTIFICATION: RECEIVE AUTOMATIC EMAIL NOTIFICATION OF NEW IFB’S AND RFP’S POSTED COST - $49.95 PER YEAR HOW TO BECOME A REGISTERED SUPPLIER

25. SELECT THE OPTION THAT IS BEST FOR YOUR ORGANIZATION B. NO EMAIL NOTIFICATION: MUST SEARCH WEBSITE BY AGENCY TO IDENTIFY CURRENT OPPORTUNITIES COST - $0 HOW TO BECOME A REGISTERED SUPPLIER

26. ELECTRONIC BID PROCESS

27. BID SUBMITTAL AND OPENING PROCESS JANUARY 2011 ALLEGHENY COUNTY TRANSITIONED TO AN ELECTRONIC BID SUBMITTAL AND OPENING PROCESS ALL SUPPLIERS ARE REQUIRED TO SUBMITT BIDS ELECTRONICALLY VIA THE BIDNET WEB BASED SYSTEM ALL BIDS WILL BE OPENED ELECTRONICALLY AND TABULATED IMMEDIATELY

28. ELECTRONIC BID SUBMITTAL BENEFITS REDUCES OR ELIMINATES EXPENSES RELATED TO: PAPER, POSTAGE & OVERNIGHT DELIVERY SUPPLIER CAN MODIFY BID UP TO THE POSTED OPENING DATE & TIME

29. ELECTRONIC BID SUBMITTAL BENEFITS (CONTINUED) BID TABULATIONS ARE AVAILABLE IMMEDIATELY EXPEDITES CONTRACT AWARD PROCESS ELIMINATES NEED TO ATTEND BID OPENINGS

30. ELECTRONIC SIGNATURE REGISTRATION

31. VISIT: http://www.govbids.com/scripts/papq/public/home1.asp http://www.govbids.com/scripts/papq/public/home1.asp SUPPLIERS MUST REGISTER WITH BIDNET TO RECEIVE A PIN WHICH WILL SERVICE AS YOUR ELECTRONIC SIGNATURE ELECTRONIC SIGNATURE REGISTRATION

32. SELECT LINK TO “SUPPLIER REGISTRATION” AND FOLLOW INSTRUCTIONS ELECTRONIC SIGNATURE REGISTRATION

33. IF YOUR COMPANY IS CURRENTLY REGISTERED, SELECT “SUPPLIER LOGIN” UPDATE YOUR ACCOUNT TO RECEIVE YOUR PIN QUESTIONS OR PROBLEMS, CALL CUSTOMER SERVICE AT : 1-800-677-1997 ELECTRONIC SIGNATURE REGISTRATION

34. HTTP://WWW.ALLEGHENYCOUNTY.US/PURCHASING ADDITIONAL INFORMATION AVAILABLE ON THE PURCHASING WEBSITE

35. SUPPLIERS GUIDE

37. BIDS & PROPOSALS

39. http://www.PABidSystem.com

40. CONTRACT EXPIRATION REPORT

42. LISTS ALL CURRENT CONTRACTS INCLUDES SUPPLIER, PRODUCTS/SERVICE, CONTRACT NUMBER, & EXPIRATION DATE POSTED ON THE PURCHASING WEBSITE UPDATED AT LEAST QUARTERLY CONTRACT EXPIRATION REPORT

43. VIEW INDIVIDUAL COUNTY CONTRACTS

44. TO VIEW INDIVIDUAL COUNTY CONTRACTS: CLICK ON “COMMODITY CONTRACTS” LOCATED ON THE LEFT SIDE OF THE PAGE

45. TO VIEW INDIVIDUAL COUNTY CONTRACTS (CONTINUED): IN THE SEARCH FIELD: ENTER THE CONTRACT NAME OR SPECIFICATION NUMBER FROM THE CONTRACT EXPIRATION REPORT

46. TO VIEW INDIVIDUAL COUNTY CONTRACTS (CONTINUED): CLICK SPEC NUMBER TO VEIW IFB/RFP SPECIFICATION AND CURRENT CONTRACT

47. QUESTIONS?