1. 2014 Academic Promotions Presentation to Academic Staff
Raelene Eves
Acting Director Human Resources
July 2014
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2. Overview Functions of Promotions Key Dates Before you start
Your application
Other points
Criteria for promotions (Professor Jim Burnell)
Assessment Notes (Professor Jim Burnell)
Operation of the Committees
Key Changes Since 2013
JCU Library Research Support (Dr Jackie Wolstenholme)
Teaching and Learning (Professor Angela Hill)
Contact Points
Key Takeaways
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3. Functions of Promotion
Reward Staff
Provide incentives to align staff interests with the University’s Strategic Intent.
Provide equity and procedural fairness
Share insights into excellent work occurring and achieve across the University – your work.
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4. Key Dates Application Phase Assessment Phase
Monday 1 September 2014 – Deadline for submission of applications to College Dean / Research Institute Director.
NOTE: The Promotions Coordinator will commence sourcing Assessor and Referee reports, as required, against the application provided on this date.
Monday 15 September 2014 – Deadline for submission of applications from College Dean / Research Institute Director to PVC/DVC.
Monday 29 September 2014 – Deadline for the return of applications to the Applicant, complete with College Dean / Research Institute Director and PVC/ DVC comments.
Thursday 1 October 2014 – Deadline for full submission of application, including College Dean / Research Institute Director and PVC/DVC comments, and the inclusion of a response to those comments by the applicant, if required.
Assessment Phase
Assessment Phase 1: Assessment of Written Application: Between 6 October and approximately 12 November Convening of the panels by approximately 21 November 2014.
Assessment Phase 2: Applicant Interviews (if required): Week commencing Monday 1 December 2014
Please regularly review the Schedule,
in case of unforeseen changes to the schedule!
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5. Before you Start
Study the Academic Promotion Policy and Procedure thoroughly.
Check your eligibility for promotion.
Self-assess your promotion prospects.
Thoroughly review and ensure you understand the promotion criteria and definitions, as well as other requirements relevant to your promotion level.
Review the Academic Position Classification in Schedule 4 of the Enterprise Agreement, relevant to the level to which you are applying.
Review the application form and application guidelines.
Ensure you understand the documentation and information required for your submission.
Your promotion application must be submitted using the Academic Promotion Application form.
Your case for promotion is in the information you provide in your application.
Make a time to discuss your application with your College Dean / Research Institute Director and your supervisor (if applicable).
Assumption is the PMP is already proceeding well.
You should already know roughly where you stand
Your College Dean / Research Institute Director (perhaps with assistance from a senior peer) should be able to advise you on your chances.
Talk to you College Dean / Research Institute Director now and listen carefully to what is discussed.
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6. Before you Start
Seek feedback on your application from a critical colleague before submission.
Maybe outside of your discipline area
They will give you a read on whether you have complied with previous tip
Often previous successful applicants will share their application
Often previous successful applicants or committee members will be glad to provide advice
Ensure publications are deposited in – especially those that are HERDC eligible
It won’t count if it’s not in
In the past JCU has missed out on >$600k of HERDC related funding as a result of publications not being deposited in
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7. Your application Clearly state your case! Referees & Assessors
In recent years, people who were promoted had a clear and justified view of their own performance and contribution, supported by evidence.
Grantsmanship: Make a clear, easily graspable case with enough compelling evidence that its difficult to dismiss.
Do not leave it until the last minute.
The panel will only consider the application submitted. It will not have access to, nor consider an application submitted in previous years.
Referees & Assessors
Where you are required to nominate referees, you should ensure they are available and willing to participate as a Referee.
Where Assessor Reports required , names of Assessors will be sourced from the PVC / DVC on behalf of the panel.
On the application form, you may nominate one Assessor who you do not wish to be contacted.
The Referee/Assessor will be forwarded your application as received on the 1 September 2014, along with a report template to complete.
The Referee/Assessor will be requested to return the report by no later than Thursday 1 October 2014.
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8. Other points
Ensure publications are deposited in especially those that are HERDC eligible
It won’t count if it’s not in
In the past, JCU has missed out on >$600k of HERDC related funding as a result of publications not being deposited in
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9. Criteria for Promotion
Academic promotions require a demonstrated and sustained performance across three key elements:
Learning and Teaching;
Research and Scholarship;
Service and Community Engagement.
Leadership is an inherent element embedded throughout the three key elements.
The level of performance needed in each element varies depending on the profile you base your application on.
E.g. You can apply for promotion to Academic Level C (Senior lecturer/Senior Research Fellow/Principal Research Officer) as either a Teaching & Research Academic, or a Teaching Focused Academic or a Research Focused Academic.
Depending which profile you choose to apply under determines the level of criteria you need to satisfy for each of the key elements.
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10. Criteria for Promotion
Research Focused applicants do not need to meet criteria in Learning & Teaching but must provide evidence of a higher level of demonstrated and sustained achievement in Research and Scholarship.
To note, for all Academic Promotions:
Leadership must be demonstrated in higher levels of performance across the criteria, rather than it being a stand alone criteria.
The Panel shall give primary consideration to the applicant’s achievements since being offered appointment (or promotion, as appropriate) to the Academic Level currently held at the University.
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11. Assessment Notes
Equality between Learning & Teaching, Research & Scholarship and Service & Engagement (excluding L&T for Research Focused applicants)
Intended to encourage staff taking on leadership roles.
More explicit guidance in considering career and life context
Intended to give equity to women and indigenous staff members in particular.
Level E: It is possible to be promoted to Personal chair based on international teaching and learning leadership as per research track.
Rationale: Both research and teaching are both essential to the University
Formatted application form and guidelines with explicit guidance on structure and content for application
College Dean / Research Institute Director to specify whether PMP is satisfactory and whether any issues should be brought to attention of the Panel
Rationale: Job of College Dean / Research Institute Director is to advise the panel appropriately, not to barrack on behalf of staff member
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12. Operation of the Panels
After compilation of the full application, including Dean/Director/DVC comments, referee/assessor reports, etc., the panel members will commence individually assessing each application as presented.
The panel members will provide their individual assessment (a vote) to the Promotions Coordinator, before the panel convenes to validate unanimous assessments and deliberate where necessary on each application.
Given this, you need to present a clear, evidenced, and compelling case understandable to an academic peer but not necessarily a discipline peer.
At this point, the panel may request additional information/an interview with a applicant, most likely via an interview, where the outcome is not clear from the assessment of the application.
These cases have been a minority
Should allow more streamlined process
It enables a better conversation with applicants who are interviewed (that is, the interview is targeted to the application, rather than generic).
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13. Key changes since 2013 Policy Procedure
Academic Promotion and Research Fellow Promotion Policies merged into one simplified policy under the direction of the JCU Policy Officer and the Project Management Office.
Procedure
Academic Promotion Guidelines renamed a Procedure and apply to all JCU academic staff including Research Fellows, Research Staff and Research Consultancy Staff (e.g. TropWater staff) with the following key changes:
The promotion profiles and criteria reflect the academic staff classifications in Schedule 4 of the Enterprise Agreement
Applicants can now choose to apply for promotion under one of three profiles:
Teaching & Research
Teaching Focused
Research Focused
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14. Key changes since 2013 Forms Procedure (continued)
Promotion Criteria more explicitly defined with Leadership an inherent element embedded throughout the three key elements of Learning & Teaching, Research and Scholarship and Service and Engagement.
Levels of promotion criteria (i.e. satisfactory, superior, outstanding etc.) individually defined under each of the three key elements.
Application Guidelines provided to assist with the type of evidence that needs to be provided for each level of promotion as part of the application.
Forms
One combined application form to be used for all JCU Academic Promotion applications.
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15. Dr Jackie Wolstenholme
Research Services Librarian
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16. JCU Library Research Support
Assistance with:
Editing and updating JCU Research Portfolio sites
Which publications do/don’t count for HERDC
Quality measures to benchmark research
Which tools – for journal ranking & citations?
Emerging social media tools for promoting research
For more info, see the Measuring Research Impact LibGuide NB
These are all tasks/topics to be aware of
Now is a great opportunity to update skills
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17. JCU Library Research Support
Journal ranking measures / metrics:
Qualitative:
The standing of publishers and outlets in which publications appear
Confirmation that items were peer reviewed
Quantitative:
Thomson Reuters: Impact Factor
Scopus: SJR and SNIP (particularly for FAESS and FLBCA disciplines)
See the Journal Evaluation pages of the Measuring Research Impact LibGuide
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18. JCU Library Research Support
Researcher Profiles and Citations
Web of Science, Scopus and Google Scholar
Different results because they differ in content
How to update profiles
The Big 5 Citation Measures*
Number of publications
Career citation count
Most cited work; Year of publication of first cited work
Citations per paper
% of work cited / not cited
H-Index (also g-Index; m-Index)
* The measures that best represent your work will vary with career stage, discipline, etc
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19. JCU Library Research Support
JCU Researcher Performance Model – 2013 data
Document developed by Research and Innovation Division
Intended to be indicative not prescriptive
Other contextual data should also be consulted
Caution should be taken with using the data. Very few disciplines have sufficient numbers of active staff to produce meaningful averages per academic level.
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20. JCU Library Research Support
Media Mentions
The number of times your research has been mentioned in the media is a measure of impact e.g.
Critical reviews of artistic works
Expert commentary
Articles about your research
NewsBank
Access via the Databases page on the Library website
A good place to start searching for media mentions
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21. JCU Library Research Support
Social media and altmetrics (Article Level Metrics)
Fast compared with citations
Altmetrics.com (image below) – one of several emerging tools
Journals are now also providing article level metrics
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22. ResearchOnline@JCU Build your research profile:
Deposit HERDC and non-HERDC publications in
i.e. any outputs you want to use to showcase your research
3 most significant publications must be available as Open Access
Deposit Research Data files in the JCU Data Repository
Still quite new, so even one or two records is impressive
and JCU Data Repository feed into Research Portfolio
Open Access
NOT Open Access
Green Open Access
Accepted Version in free
Hybrid Open Access
Available from publisher website; copyright signed to publisher; will cost $$
Gold Open Access
Authors retain copyright; may cost $$
Request a Copy button in
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23. Professor Angela Hill Dean, Learning, Teaching and Student Engagement
Facilitated Workshop on putting together the Teaching and
Learning component of your application:
Thursday 31 July 2014
Time: 11am to 12pm
Venue: DA Townsville and VC to A Teaching Annexe, Cairns
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24. 2014 JCU Promotion Requirements
Teaching and Learning
2014 JCU Promotion Forms (Section 3 T&L):
Learning and Teaching Responsibilities
Supervision
Publications from Supervision
Student Learning
Student Experience
1. Provide a summary statement of your engagement with and response to, evaluations of learning and teaching.
2. Formal Student Evaluations of Learning and Teaching:
Curriculum Development
Professional Learning
Provide 2 Peer Reviews
Evidence of Leadership in Learning and Teaching
Evidence of Research and Scholarship in Learning and Teaching including
Professional Consultancy Activities

25. Learning and Teaching Respond to all areas using evidence
(see suggestions in: Indicative L&T Performance Descriptors)
3D Student Learning: Provide a personalised statement of your approach to learning and teaching and how this approach supports student learning.
3E Student Experience: Provide a summary statement of your engagement with and response to, evaluations of learning and teaching
Include three most recent formal evaluations
3F Curriculum Development: Provide a statement as to your approach to curriculum reflects and supports JCU’s Strategic Intent and engages with contemporary practices in learning and teaching.
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26. Learning and Teaching
3G Professional Learning: Provide a statement of your involvement in professional learning to sustain discipline and teaching currency
Attach TWO formal peer reviews
Peer Reviews of Teaching
Must be focused on an evidenced based approach to improving learning and teaching
Must NOT be endorsements of teaching: rather demonstrate capacity for critical reflection on teaching and student learning: expectation that this will be a data led process (student achievement, retention, evaluations, accreditation reports etc.)
Focus on what action followed review: not the review itself
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27. Learning and Teaching: cont
3H Leadership: Provide a statement summarising your learning and teaching leadership contributions
3L Research and Scholarship: Provide a statement summarising your contributions to learning and teaching research and or scholarship.
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28. Evaluation Sources for Teaching and Learning
Consider collecting a range of evidence sources across the 4 quadrants
Smith, Calvin (2008) 'Building effectiveness in teaching through targeted evaluation and response: connecting evaluation to teaching improvement in higher education', Assessment & Evaluation in Higher Education, 1-17.

29. Cognos Data
Self serve database for course and subject information via staff home page.
Course/subject trends, demographics, retention, completions, grades.
Help guides:

30. Benchmarking YourJCU Subject and Teaching Results
Individual reports have benchmark means for subject vs: merged subject, class size, discipline, school, faculty, university.
University wide comparisons and history available on LTSE evaluations website

31. Contact points Any queries should be directed to promotions@jcu.edu.au
Academic Promotions Website:
Click the link to the “Staff” page from the JCU home page
From the “Information” column, click the link to “Human Resources”
From the “Employee Services” column, click the link to “Academic & Research Fellow Promotions”
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32. Takeaway points Talk to your Dean/Director now!
Read the policy, procedure, guidelines and schedule
Clearly state your case –make it easy for the Committee to say yes
Get a critical friend to read your application before submission
Ensure your publications are lodged
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