1. U.S. General Services Administration Welcome to the Great Lakes Region Chicago, IL Personal Property Disposal Training May, 2012

2. Training Objectives  Train client agencies to effectively dispose of their Federal excess personal property  Provide historical background and overview of the disposal program.  Review everyone’s responsibilities.  Provide useful information throughout the course of the week that will help everyone improve their ability to do their job!  Satisfy your expectations for training.

3. Training Summary  Handouts Personal Property Disposal Guide - Publications http://gsa.gov/cmls Property Disposal Websites Federal Property Disposal Flowchart  Presentations Available on GSAXcess.gov Homepage  Class Exercises / Participation What do you expect to get out of this training?

4. U.S. General Services Administration May 2012 Doug Janka Area Property Officer (APO) Personal Property Management (PPM) Personal Property Disposal Overview Legislative History, Statutes, Organization and Functions

5. Personal Property Disposal Overview  Legislative History and Regulations  GSA Structure and Players  Responsibilities  Review Disposal Process Utilization, Donation, Sales, A&D  Special Handling Requirements  Review GSA Systems  Recycling Resources  GSA Products and Services Overview

6. Legislative History  The Constitution  Forces of Evolution  The President and Congress…  Enabling Statutes  Administrative Law Regulations, Orders, Policy  Special Authorities

7. Article IV: Vested in Congress the authority to acquire and dispose of property on behalf of the United States. Subsequently, Congress passed legislation establishing policies to serve the interests of the taxpayers. Today, Congress remains the ultimate arbitrator in determining the public’s best interest in disposing of Federal Property.

8.  World Wars  Program Fragmentation  Presidents and Congress  Expanding Role of Government Forces of Evolution

9.  Origins of the Utilization program  1918 - Executive Order 3019 Post WWI, President Wilson directed surplus (war) materials, supplies and equipment be transferred to Government establishments (Federal agencies) and Congress designated the Secretary of Treasury to administer the process. Major Presidential Milestone:

10.  Origins of Donation program  1919- Public Law 66-91 Congress Authorized Secretary of War to sell surplus machine tools under control of War Department at 15% of cost to educational institutions. Major Presidential Milestone:

11.  1928 - Public Law 70-254 Allowed aeronautical equipment to be given for display purposes to museums.  1930 - Public Law 71-249 Authorized the Secretary of Navy to provide property “without cost”. Major Congressional Milestones:

12.  1944 - Public Law 78-457 Known as the “Surplus Property Act of 1944”. Temporary statute created to address huge WWII surplus. The Act set up several entities to manage the disposal process including the Reconstruction Finance Corp., Surplus Property Administration, War Assets Corp., War Assets Administration and Federal Security Administration. Allowed the donation of property to educational, public health, local governments and nonprofit institutions at reduced or no cost for public benefit. Major Congressional Milestone:

13.  1949 - Public Law 81-152 Known as the “Federal Property and Administrative Services Act of 1949”. Established GSA as the sole successor to administer the provisions of this Act. GSA assumed overall responsibility for property management matters government-wide. Major Congressional Milestone:

14.  1956 - Public Law 84-655 Established that no property could be donated for use in a state except through a “State Agency for Surplus Property (SASP)”. The Department of Health, Education and Welfare (DHEW) was designated to screen and allocate surplus property for civil defense purposes.  1976- Public Law 94-519 Transferred responsibility of the donation program from DHEW to GSA. Major Congressional Milestones:

15.  1992 - Public Law 102-45 - Stevenson-Wydler Technology Innovation Act and 1996 A.k.a. Executive Order 12999 - Permits agencies to give research equipment to educational institutions for scientific education/research and computers to schools.  2002 - Public Law 107-217 Codified the Property Act into Title 40, United States Code, “Public Buildings, Property, and Works” Major Congressional Milestones:

16.  GSA, Office of Governmentwide Policy  FAR (Federal Acquisition Regulations)  FPMR (Federal Property Management Regulations)  FMR (Federal Management Regulations)  Executive Agency Orders Property Regulations and Administrative Law

17.  Deviations Require a written Waiver from GSA Office of Government-wide Policy Division DoD – DLA Disposition Services Dept of Interior – Aviation Mgt. Dept of Energy – Mgmt and Contractor maintained property USDA/ARS – livestock and commodities Deviations/Waiver from the FMR

18. FMR 102-36 Disposition/Utilization 102-37 Donation 102-38 Sales* 102-39 Exchange/Sale 102-41 Forfeited/Unclaimed 102-42 Foreign Gifts FPMR 101-42 Hazardous and other categories of special handling 101-45* & 101-42 Sections still apply for sales of special classes of property  Regulations are still in the process of change... OGP rewriting Federal Property Management Regulations (FPMR) into Federal Management Regulations (FMR). Current Status of FMR rewrites: FPMR to FMR…

19.  OGP: Office of Government-wide Policy Creates and revises regulations for the procurement, management and disposal of property for all executive agencies. GSA Organization

20.  FAS: Federal Acquisition Service Dedicated to procuring goods and services for the government. Manages operations including a nationwide property management disposal system for Excess Personal Property.  PBS: Public Building Service Acquires space on behalf of the federal government through new construction and leasing, and acts as a caretaker for Federal Real Property. Federal government landlord.

21.  Central Office Plans, directs and coordinates the U & D and Sale of personal property. Maintains a national database for consolidating all excess/surplus personal property.  Regional Offices 11 Region offices strategically located in the U.S. Region and field offices are staffed with Specialists in the Utilization, Donation and Sales of Federal excess and surplus personal property. GSA FAS Structure

22. 11 GSA Regional Offices

23.  Provide expert advise and training  Assist with Disposal Planning and Problem Solving  Promote program objectives in accordance with Policy and Regulations  Allocate property and Approve Transfer Orders  Locate your local APO at http://gsa.gov/apo GSA Area Property Officers (APO)

24.  DLA / Defense Logistics Agency Disposition Services (Formerly DRMO) RCP  USA-FEPP Users and Screeners Association  NASASP National Association of State Agencies for Surplus Property Other Groups of Interest / Major Players…

25.  Due to the unique nature of DOD assets GSA delegated certain authorities to DOD.  DOD reassigned property management responsibility to DLA, Disposition Services with field sites called DRMO’s. All military services must turn their excess property into a DRMO, which consolidates the data and reports the excess property to GSA.  A recycling control point (RCP) is a method for managing the disposal of excess inventory at a DLA military supply depot. Property is reported electronically to GSA for screening. Selected property is shipped free of charge to Federal activities and staged for pickup by SASPs. DLA/DRMO/RCP

26.  Users and Srceeners Association Federal Excess Personal Property USA/FEPP is an independent nonprofit consortium of Federal agencies, cost reimbursement contractors, project grantees, universities and others who acknowledge the prime directive to use excess personal property as the first source of supply. It’s purpose is to share expertise, alert members to program changes, promote the use of excess, develop professionalism and to provide a unified voice concerning Federal personal property management. USA-FEPP

27.  National Association of State Agencies for Surplus Property Motto: Pro Bono Publico (For the public good) The purpose of NASASP and its’ 56 state members is to partner with GSA and to save taxpayer dollars by extending the useful life of surplus to public agencies and nonprofit organizations in health and education. NASASP

28. The Big Picture  The U.S. Government purchases more supplies and materials than any other entity in the world.  Requires effective and efficient disposal solutions  FMR 102-36: Disposition of Federal Excess Personal Property

29. GSA Sustainability Plan  GSA has set an agency-wide goal for achieving Zero Environmental Footprint (ZEF). Personal Property plays an important role and has been a leader in the reuse of property since its inception in 1949. Personal Property is often referred to as the “Original Green Program”. Accordingly, Personal Property adopted the green theme: Reuse is Recycling...

30. Disposal Process Responsibilities…  GSA Responsibilities  Executive Agency Responsibilities  Overview of Disposal Process

31.  Provide utilization, donation and sales training.  Promote excess & surplus for agency needs.  Expedite the disposal process when justified.  Allocate and approve transfers and donations.  Conduct sales of surplus & exchange/sale property.  Maintain systems to facilitate property disposal  Provide expert customer field support with Area Property Officers (APOs). GSA Region and Field Office Responsibilities

32. Agency Responsibilities for Acquiring Excess  Use Excess as first source of supply  Acquire only what is needed to support mission  Facilitate timely removal of excess  Maintain system for property accountability  Perform care and handling, protect against hazards such as fire, theft, vandalism, weather.  Maintain appropriate inventory levels

33. Agency Responsibilities for Disposing of Excess  Reassign idle property internally  Survey inventory and determine excess  Promptly report excess property to GSA  Perform care and handling  Provide reasonable access for inspection and removal  Ensure compliance with environmental, health, safety and national security regulations

34.  Agency declares Excess or Exchange/Sale?  Internal Reuse  Special Disposal Authority  GSA Utilization  GSA Donation  GSA Sales  Abandonment/Destruction – Recycling Overview of Disposal Process

35. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

36. Excess vs. Exchange/Sale  Excess “means any personal property under the control of any Federal agency that is no longer required for that agency’s needs”  Exchange/Sale “means property not excess to the needs of the holding agency but eligible for replacement. Exchange allowance or proceeds of sale must be applied towards replacement item”

37. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

38. Step 1: Internal Screening  Inventory and reassign unneeded property within agency  Systems for internal screening vary by agency GSA offers AAMS (Agency Asset Management System) to support internal screening/redistribution - AAMS is a screening module within GSAXcess that can be customized to meet your agency’s needs for reporting and internal screening. - Dept of Energy, Commerce, VA, USDA  Once internal screening is complete, agencies should report their excess property to GSA.

39. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

40. Use of Special Authorities  Exchange/Sale property (FMR 102-39)  Stevenson-Wydler Act  Executive Order 12999 - Computers for Learning  Dept of Defense – 13 special authorities under Defense Appropriations Act - HAP / LESO  Direct Transfer to other Federal Agency if under $10,000 (Mandatory copy provided to GSA)

41. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

42.  Notification to GSA of available excess  3 Methods of Reporting to GSAXcess® On-line (GSAXcess.gov) Batch SF 120  Reference: 41 CFR 102-36.210 through 102-36.240 Step 2: Report Excess to GSA

43.  FMR 102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements” FMR 102-36.220 requires that… generally, all excess property is to be reported to GSA FMR 102-36.220 requires that… generally, all excess property is to be reported to GSA Key Requirements

44.  Direct Transfer property  Abandonment/Destruction property  Non-appropriated Fund property  Scrap, except aircraft in scrap condition  Perishables  Hazardous Waste  Property dangerous to public health/safety  NRC-Controlled Materials  Classified or Sensitive FMR 102-36.220 Must All Excess Property Be Reported to GSA? Exceptions…

45. Good & accurate descriptions are critical to success! Disposal Condition Code Definition 1New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs. 4Usable. Property which shows some wear, but can be used without significant repair. 7Repairable. Property which is unusable in its current condition but can be economically repaired. XSalvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical. SScrap. Property which has no value except for its basic material content. Condition Codes for Reporting…

46.  U & D Screening Time Frames  Internal screening varies by agency  21 calendar days GSA Federal/Donation screening  First 7 days of 21 day period - Computers For Learning (CFL)  14 calendar days – Office Furniture (FSC 7110)  Removal – 15 days normal, 21 days for DOD excess  Sales Time Frames  30 - 35 calendar days average sales cycle time (includes verifying availability, posting, collection & removal)  Average Total cycle time - 57 calendar days How long does the disposal process take?

47.  GSA may extend or shorten the screening time due to:  Agency Relocation  Lack of Storage  Sudden generation of large accumulations of excess property  Potential loss or damage to property  Other appropriate justifiable circumstances However, we are flexible….

48. YOU, THE OWNING AGENCY,  Retain possession  Remain accountable and maintain stewardship over excess property reported to GSA pending disposal instructions (FMR 102-36.245) Who is accountable for excess property pending disposal?

49. New Homepage GSAXcess.gov

50. GSAXcess Main Menu options for Reporting, Searching and CFL Functions.

51.  GSA Role Provide systems to facilitate transfers  Agency Role Report excess computers on GSAXcess.gov View school requests on GSAXcess.gov Allocate computers to schools using the CFL functions menu on GSAXcess Approve transfer in GSAXcess Coordinate release of computers to schools  School Role Register on ComputersForLearning.gov Screen & Request available inventory Pick up computers from holding agency Computers For Learning (CFL)

52. Schools Register directly on CFL Website Homepage for ComputersForLearning.gov

53. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

54. Reference: 41 CFR 102-36.90 through 102-36.140  Search available property On-line GSAXcess® Physical screening  “Screening” period normally 21 calendar days 14 screening days for furniture (FSC 7110)  Add items to shopping cart & checkout in GSAXcess® Electronic Approval Step 3: Excess: Screening & Federal Transfers

55.  Property in GSAXcess® is available for screening by and transfer to: Federal agencies, their contractors, cooperatives and grantees Senate and House of Representatives DC Government Mixed-ownership Government corporations  Agency property personnel must have access to GSAXcess® to request property Contact your agency NUO or GSA, APO Step 3: Excess: Screening & Federal Transfers

56.  There must be an authorized need for the property  You must not acquire excess personal property with the intent to sell or trade for other assets Golden Rules for Federal Agencies Acquiring Excess Property…

57.  Acquiring agency is required to pay shipping and transportation costs.  When applicable, acquiring agency may have to pay packing, loading, and dismantling costs. Who pays for the Transportation for Excess Property?

58. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by approved Federal Asset Sales Center GSA FAS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Allocated for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

59.  At the completion of screening for Federal use, property not transferred is declared surplus to U.S. gov’t.  Property is donated by GSA through State Agencies for Surplus Property http://NASASP.org Step 4: Federal Surplus Donation Program…

60.  Eligible Participants include: State and local public agencies Nonprofit educational and public health institutions Nonprofit and public programs for the elderly Educational activities of special interest to the Department of Defense Public airports FMR 102-37 Step 4: Federal Surplus Donation Program…

61.  Agency Inventories  Excess from Other Agencies  Federal Prison Industries, UNICOR  Ability One - NIB/NISH  Federal Stock Programs, SOP, CSC  Federal Supply Schedules  Commercial Sources Federal Agency Priorities for use of Excess Property…

62.  The Most Cost Effective Disposal of a Government Asset is its Continued Use in a Tax-Supported Program  Recap Our Motto, Reuse is Recycling... Utilization and Donation…

63. What if the Property is not Transferred or Donated???? Can Agencies conduct sales on their own?

64. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS Sales on GSAAUCTIONS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

65.  Property not donated becomes eligible for sales  Agencies must use an Approved FAS Sales Center or have a Waiver from OGP  GSA Auctions® is an Approved FAS Sales Center Multiple sales methods/multiple commodities, nationwide - Internet auctions via GSA Auctions® - Live auctions - Sealed bid sales  GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns Step 5: Surplus Sales

66.  As of 2007, all agencies must use a FAS Approved Sales Center to sell their surplus personal property.  GSA is 1 of 4 approved FAS Sales Centers GovSales.gov - Single Point of Entry for Citizens - Linked to USA.gov - Displays all government assets available for purchase GSAAuctions is integrated with GovSales.gov - Encompasses: Real and Personal Property - Surplus - Exchange/sale - Forfeited Federal Asset Sales Centers

72. What is MySales?  MySales is a website that provides Federal agencies a means to: Track status of items reported to GSA in sales status Withdraw property items reported to GSA from sale process  Future functions to be added to MySales: Report exchange/sale property directly to GSA Sales Modify sale item data including descriptions  Access MySales with same user ID as GSAXcess www.gsa.gov/mysales www.mysales.fss.gsa.gov

76. What can I expect if item sells?  When an item sells, a copy of the Purchaser’s Receipt will be sent via email to the agency custodian upon receipt of payment.  Upon removal of the property, the custodian must have the bidder or shipping company sign the receipt showing items were picked up, and fax this back to the GSA sales contracting officer.

77. What can I expect if and item does not sell?  When an item does not sell, the Sales Contracting Officer (SCO) will contact the owning agency’s Point of Contact (POC) and coordinate a second attempt to sell.  If the item doesn’t sell after agreed attempts by the owning agency and SCO, a return letter for local disposal or an email from the Sales Contracting Officer will be sent to the owning agency POC.  Established that item has no commercial value.

78. Property not sold or No Commercial Value Abandonment/ Destruction Recycling Donation to Public Agency in Lieu of A&D Abandonment Destruction Sale of Property not Donated Sale by Holding Agency (Waiver) Sale by Approved Federal Asset Sales Center GSA FAS Sales on GSAAUCTIONS GSA Surplus Property Donation Program State Agencies for Surplus Property Eligible Donees Surplus Property Non-Federal Screeners State Agencies for Surplus Property (SASP) Screeners Sponsored by Federal Agencies Property not “Frozen” for Federal Use is declared Surplus and Is Available for Donation Property “Frozen” for Federal Use is transferred to the recipient Without Reimbursement With Reimbursement Federal Screeners Federal Agencies Cost Reimbursement Contractors Grantees 21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only) Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120 Excess Property Report to GSA as Excess Property Direct Transfer to another Federal Agency if under $10,000 Stevenson-Wydler Act EO12999 ComputersforLearning Contractor/ Grantee Property Foreign Excess Property Precious Metal Recovery Special Commodities Special Legislative Authority Select Disposition Route GSAXcess AAMS or Internal System Conduct Internal Screening Inventory Personal Property Identify Hazardous and Special Handling Unneeded/ Unrequired Property Can property be replaced using the Exchange/ Sale Authority? Federal Agency Action The Federal Property Disposal Program

79. Step 6 – So, what happens when GSA cannot Transfer, Donate or Sell the Property? You may,  Exercise Abandonment/Destruction authority to dispose of property provided your agency makes a written finding that the property has no commercial value or the estimated cost of care and handling would exceed the proceeds from its sale. Requires approval by reviewing official of your agency. FMR 102-36.305 thru 330

80.  You must not A&D property in a manner that is dangerous to public health or safety.  Choose a responsible recycling company.  If an entity wants to buy the property, you must implement sales procedures. But Remember…

81. Property Disposal Summary  There are 6 main phases in the Federal disposal process Internal reuse Report excess to GSA Excess transfer Surplus donation Sales to the public A & D / Recycling  There is specific terminology Excess Surplus Report Screen and Select  There are systems to support property disposal GSAXcess®- ComputersForLearning® GSAAuctions® - MySales®

82. EXCESSSURPLUS Internal Reuse * Special Authorities Computers to Schools (EO 12999) Federal Agencies Cost Reimbursable Contractors Cooperatives & Grantees Public Airports State Agencies for Surplus Property (Public Agencies) (Nonprofit Education & Public Health Organizations) AGENCY SCREENING (10-15 DAYS) U&D SCREENING & FEDERAL TRANSFER FEDS (21 DAYS) ALLOCATE / PROCESS DONATIONS (0 - 5 DAYS) SALES (30 - 40 DAYS ) DONATION REMOVAL Federal Property Disposal Process Agency or GSA Sales? (Federal Asset Sales)GSAAuctions.gov Live Cry Auctions Negotiated Sale Sealed Bid Auctions DAY 22 – Allocate to SASPS – Release all Non- requested surplus for sales action UNNEEDED A&D RECYCLING Abandonment /Destruction *1 - 76 Total Days 1 2 3 4 5 6

83. Great Lakes Region PPM Staff 230 S. Dearborn St, Suite 3286, Chicago, IL 60604 Director, Stephanie Wilson-Coleman Ph: (312) 886-8194, stephanie.wilson-coleman@gsa.gov Supervisor, Miriam Van gerpen, Ph: (312)983-1840, miriam.vangerpen@gsa.gov Contr., Kiki Lambropoulus Ph: (312) 353-3539, vasiliki.lambropoulos@gsa.gov Area Property Officers OH, MI - Doug Janka Ph: (513) 755-6594, doug.janka@gsa.gov WI, IL - Maria Lopez Ph: (312) 886-8994, maria.lopez@gsa.gov IN, MN - Taronda Reed Ph: (312) 886-8996, taronda.reed@gsa.gov Sales Contracting Officers OH - Candice Waddles Ph: (312) 886-8677, candice.waddles@gsa.gov OH - Robert Montgomery Ph: (513)983-1845, robert.montgomery@gsa.gov IL - William Siggeman Ph: (312) 353-0132, william.siggeman@gsa.gov MI, IN - Mary Scott Ph: (517) 669-5771, mary.scott@gsa.gov MN, WI - Dorianne Hale Ph: (312) 886-9662, dorianne.hale@gsa.gov