2. Copyright Alcohol Medical Scholars Program 1 Using PowerPoint Susan Tapert, Ph.D. Alcohol Medical Scholars Program

3. Copyright Alcohol Medical Scholars Program 2 Overview Pros & Cons Hardware Software

4. Copyright Alcohol Medical Scholars Program 3 Pros & Cons + Less $ More flexible Animation + - Equipment Animation -

5. Copyright Alcohol Medical Scholars Program 4 Hardware Lumens –Can leave lights on if >1000 Resolution –Nice if >1000 Weight –Nice if <7 lbs.

6. Copyright Alcohol Medical Scholars Program 5 Plugging it all in 1. Give yourself 30 minutes!! 2. Plug laptop & projector in to power 3. Plug in laptop to projector 4. Turn on projector 5. Boot up laptop 6. Open presentation 7. May need Function key to send image 8. Adjust & focus image

7. Copyright Alcohol Medical Scholars Program 6 Software Template Layout Text Graphics Footers Animation

8. Copyright Alcohol Medical Scholars Program 7 Templates Template Example Several included Additional downloads Template Example Several included Additional downloads Template Example Several included Additional downloads Template Example Several included Additional downloads Template Example Several includedSeveral included Additional downloadsAdditional downloads Template Example Several includedSeveral included Additional downloadsAdditional downloads Template Example Several included Additional downloads Template Example Several included Additional downloads

9. Copyright Alcohol Medical Scholars Program 8 Layouts Text Layout Text More text Text Layout Text More text Title Author, M.D. University of X Title Author, M.D. University of X Graphics Layout Graphics Text + Graphics Text More text Text + Graphics Text More text Graphics

10. Copyright Alcohol Medical Scholars Program 9 Text Colors Size How much text Font type Capitalization

11. Copyright Alcohol Medical Scholars Program 10 Font Colors: Contrast White on Blue Black on Texture Pink on Purple, Red on Purple, Orange Black on White Green on Red Yellow on Dark Green

12. Copyright Alcohol Medical Scholars Program 11 Font S i z e This is 32-point –This is 28-point This is 24-point – aim for this as a minimum –This is 20 – never get smaller than this! Can you see 18-point? 16-point? Help!

13. Copyright Alcohol Medical Scholars Program 12 Keep Text Simple! Do you ever find it rather difficult to keep listening to the speaker while you are reading a lengthy bit of text on a slide? I don’t know about you guys, but I sure do. I either have to give up on reading the slide then feel like I’m missing something or I have to muster the effort to read it at the risk of missing something the speaker says. But that’s just me.

14. Copyright Alcohol Medical Scholars Program 13 Keep Text Simple! Do you ever find it rather difficult to keep listening to the speaker while you are reading a lengthy bit of text on a slide? I don’t know about you guys, but I sure do. I either have to give up on reading the slide then feel like I’m missing something or I have to muster the effort to read it at the risk of missing something the speaker says. But that’s just me.

15. Copyright Alcohol Medical Scholars Program 14 Keep Text Simple! Difficult to listen while reading Audience may feel lost Break it down to bullet points Goal: each bullet point = 1 line, 2 max!

16. Copyright Alcohol Medical Scholars Program 15 Fonts These fonts have “serifs”: –This is Times New Roman –This is Garamond These fonts do not have serifs: –This is Arial –This is Verdana –This is Lucinda Sans Which do you think are easier to read?

17. Copyright Alcohol Medical Scholars Program 16 Fonts: Times New Roman Keep each slide simple –1 major concept per slide –2 levels max: major and minor points –5 major points max per slide. –Few words Have fewer slides than minutes for talk No more than 2 fonts

18. Copyright Alcohol Medical Scholars Program 17 Fonts: Impact Keep each slide simple –1 major concept per slide –2 levels max: major and minor points –5 major points max per slide. –Few words Have fewer slides than minutes for talk No more than 2 fonts

19. Copyright Alcohol Medical Scholars Program 18 Fonts: Comic Keep each slide simple –1 major concept per slide –2 levels max: major and minor points –5 major points max per slide. –Few words Have fewer slides than minutes for talk No more than 2 fonts

20. Copyright Alcohol Medical Scholars Program 19 Fonts: Arial Keep each slide simple –1 major concept per slide –2 levels max: major and minor points –5 major points max per slide. –Few words Have fewer slides than minutes for talk No more than 2 fonts

21. Copyright Alcohol Medical Scholars Program 20 Capitalization  Phase of Menstrual cycle  Family history  Recent substance Use  Polysubstance use  Comorbid psychopathology  Mood state

22. Copyright Alcohol Medical Scholars Program 21 Capitalization  PHASE OF MENSTRUAL CYCLE  FAMILY HISTORY  RECENT SUBSTANCE USE  POLYSUBSTANCE USE  COMORBID PSYCHOPATHOLOGY  MOOD STATE

23. Copyright Alcohol Medical Scholars Program 22 Capitalization  phase of menstrual cycle  family history  recent substance use  polysubstance use  comorbid psychopathology  mood state

24. Copyright Alcohol Medical Scholars Program 23 Capitalization  Phase of Menstrual Cycle  Family History  Recent Substance Use  Polysubstance Use  Comorbid Psychopathology  Mood State

25. Copyright Alcohol Medical Scholars Program 24 Capitalization  Phase of menstrual cycle  Family history  Recent substance use  Polysubstance use  Comorbid psychopathology  Mood state

26. Copyright Alcohol Medical Scholars Program 25 Tables Simplify from manuscript format! Round!

27. Copyright Alcohol Medical Scholars Program 26 Graphs

28. Copyright Alcohol Medical Scholars Program 27 Footers Here’s how: –Click View, Header and Footer, then select Slide tab –Check the Footer box and type desired footer text into box under “Footer” Page numbers and dates can also appear on each slide

29. Copyright Alcohol Medical Scholars Program 28 Animation Add interest Help make a point Can also distract!

30. Copyright Alcohol Medical Scholars Program 29 Summary Pros & Cons Hardware Software